CPT BPA Combined Synopsis.docx

All interested companies shall provide quotations for the following:

PERFORMANCE WORK STATEMENT

COGNITIVE PROCESSING THERAPY (CPT) TRAINER Services Background:

The purpose of this BPA and the aim of several WHSD VA funded randomized controlled trials is to investigate the efficacy of modifications to the evidence-based psychotherapy, Cognitive Processing Therapy (CPT). These advances include: 1.) Trial 1: adding a Case Formulated approach to specifically target psychosocial functioning in PTSD; 2.) Trial 2: integrating memory support skills in CPT to enhance learning and recall of therapy materials; 3.) Trial 3: integrating patient communication strategies into CPT to increase engagement and reduce premature attrition, and 4.) Trial 4: enhancing CPT to broaden the scope of care options for complex patients. Expert support by researchers/clinicians in the field is critical for 1.) material development, 2.) specialized case consultation that is provided to study staff and practitioners on the 4 trials, and 3.) provision of independent, expert fidelity ratings to address adherence and competence to the intervention. Expert treatment developers’ input on material development on therapy enhancements under investigation in clinical trials will increase the likelihood that the enhancements are theoretically consistent with the core manual. Including case consultation by experts in the field in both the experimental and active control conditions will also equate the conditions, ensuring that any observed effects are due to intervention differences, not the presence of supervision in one group. Expert national researcher/clinicians of CPT with 10 or more years of experience in conducting CPT reviews on clinical trials will provide this service. These experts will also conduct fidelity reviews of clinical practice in each trial in order to ensure that the deliverance of therapy is adherent to the treatment model and delivered competently. As national experts in the administration of the therapy (CPT) and the conductance of clinical trials, the experts will be consulting on the implementation of the treatment protocol and offering expertise regarding parameters around the modification to CPT.

This procurement requires not solely the expertise of licensed clinical & behavioral psychologists, but also those that have the knowledge and experience to enhance the development of the evidence-based practices currently implemented in VA in these randomized control trials. These national experts’ services are performed in support of a research program. All activities are conducted to meet research objectives and standards.

Unfortunately, this specialized research and treatment development expertise is not widely available within the VA; therefore, due to the limited number of personnel with appropriate training, investigators must engage qualified experts from outside the VA. For the purpose of continuity/efficiency and long-term success of this program, the WHSD would like to maintain the current service delivery in the form of a blanket purchase agreement.

Scope of Work:

Guidance on the development of the therapy modifications being tested in the clinical trials as well as the final product developed for dissemination in the field.

Therapist case reviews for both the experimental and control therapy conditions to providers and/or study staff.

Expert conductance of fidelity reviews to ensure quality control and adherence and competence of the delivery of the study protocols.

Contractors will contribute to ensuring treatment differentiation between study conditions while maintaining fidelity within each condition, a requirement unique to randomized controlled trial design.

Experts will be responsible for the following specific tasks.

Specific Tasks:

1.) Lead one to two one-hour calls weekly in accordance with study guidelines.

2.) Advise on the development of the novel enhancements to and implementation of the study protocol funder investigation. Expert advice is sought from PIs to ensure development of novel interventions that are consistent with theoretical principles underlying the core treatment protocol.

3.) Conduct fidelity reviews. Apply standardized fidelity rating systems to recorded or observed sessions, including scoring, documentation, and feedback consistent with research protocol requirements. The number of fidelity reviews depends on the study but is typically 10-15% of total study tapes.

4.) Attend staff meetings as needed. The need is estimated to be once per quarter or less.

Deliverables:

To conduct CPT case review calls (one to two one-hour calls weekly to participating CPT clinicians, recommend modifications; attend provider trainings; advise on the implementation of the CPT protocol; and attend staff meetings as needed.

Deliver fidelity rating reports that include standardized scoring, narrative feedback, and documentation suitable for research audit and quality assurance purposes.

Period of performance: One year for each trainer; plus additional years under the BPA.

The A&A requirements do not apply and a Security Accreditation Package is not required.

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes VHA records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their VHA contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, the Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. VHA and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VHA or destroyed except in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the Contractor must report to VHA. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records, and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records, and/or equipment is no longer required, it shall be returned to VHA control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material, and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VHA guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VHA policy.

8. The Contractor shall not create or maintain any records containing any non-public VHA information that is not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The VHA owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which VHA shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

** VHA training for contractors is available in Talent Management System (TMS):

Records Management for Records Officers and Liaisons, Item #3873736

D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

Attachment 1: Combined Synopsis-Solicitation for Commercial Products and Commercial Services

This Blank Purchase Agreement period of performance is for five years.

Place of Performance/Place of Delivery:

(START OF PROVISIONS)

The full text of the FAR provisions and clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

1. FAR 52.212-1, Instructions to Offerors- Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025) All quoters shall submit the following:

1. Price

2. Technical

3. Past Performance All quoters shall be sent to the Contract Specialist, Sebastian Freeze, sebastian.freeze@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR Part 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

2. Sam.gov registration is required to be completed at the time of submission of response. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov

3. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

4. ADDENDUM to FAR 52.212-2 EVALUATION- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025)

a. The following factors shall be used to evaluation quotations:

i. Technical: The offeror’s quote shall be evaluated to determine if the contractor has the experience and capabilities to provide quality services in a timely and efficient manner a Contractor shall provide proof of clinical and behavioral psychology licensing.

b Contractor shall provide a quality control plan, which explains the quality control and methodology.

c If work is to be subcontracted, provide the name(s) and address(es) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort.

ii. Past Performance:

a Provide three (3) references of work, similar in scope and size with the requirement detailed in the performance work statement completed within the past ten (10) years. Refer to Past Performance Sheet in section D. References must include contact information, brief description of the work completed, and contract # (if relevant). References may be checked by the Contracting Officer to ensure compliance with prior requirements, responded to issues and performed in accordance with the PWS.

b Past performance information may also be obtained from other sources available to the Government to include, but not limited to, contracting officer’s knowledge of and previous experience with he supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS); or any other reasonable basis.

c Demonstrated ability to perform outpatient and ancillary coding using encoder products and electronic health record systems, with the capability to meet required accuracy and turnaround standards. standards.

iii. Small Business Registration: Small Businesses must be registered within the SBA DSBS Database.

iv. Price: Complete line items on Page 2 of this combined synopsis/solicitation, which will be completed by the offeror

b. Evaluation Approach: The Government will evaluate quotations using the comparative evaluation process outlined in RFO FAR 12.203(c)-2, where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

i. Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation

ii. Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS); or any other reasonable method.

iii. Price: The Government will evaluate the price by adding the total of all line-item prices. The Total Evaluated Price will be that Sum of the base and option years.

5. FAR 52.204-7, System for Award Management- Registration. (NOV 2024)

(END OF PROVISIONS)

(START OF CLAUSES)

The following solicitation clauses apply to this acquisition:

1. FAR 52.212-4, Commercial Terms and Conditions- Commercial Products and Services. (NOV 2023) (DEVIATION OCT 2025)

2. FAR 52.212-2, Clauses Incorporated by Reference. (FEB 1998)- This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses: https://www.acqusition.gov/far/index.html (FAR) and https://www.va.gov/oal/library/vaar/index.asp (VAAR)

3. FAR 52.203-17, Contractor Employee Whistleblower Rights. (NOV 2023)

4. FAR 52.203-19, Prohibition on Requiring Certain Individual Confidentiality Agreements or Statements. (JAN 2017)

5. FAR 52.204-9, Personal Identity Verification of Contractor Personnel. (JAN 2011)

6. FAR 52.204-13, System for Award Management- Maintenance. (OCT 2018) (DEVIATION NOV 2025)

7. FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) (DEVIATION NOV 2025)

8. FAR 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025)

9. FAR 52.219-6, Notice of Total Small Business Set-Aside. (NOV 2020) (DEVIATION NOV 2025)

10. FAR 52.222-3, Convict Labor. (JUN 2003) (DEVIATION NOV 2025)

11. FAR 52.222-36, Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025)

12. FAR 52.222-41, Service Contract Labor Standards. (AUG 2018) (DEVIATION NOV 2025)

13. FAR 52.222-42, Statement of Equivalent Rates for Federal Hires. (MAY 2014) (DEVIATION NOV 2025)

14. FAR 52.222-50, Combatting Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025)

15. FAR 52.222-54, Employment Eligibility Verification. (JAN 2025) (DEVIATION NOV 2025)

16. FAR 52.223-23, Sustainable Products. (MAY 2024) (DEVIATION NOV 2025)

17. FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024)

18. FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management. (OCT 2018)

19. FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023)

20. FAR 52.233-3, Protest after Award. (AUG 1996) (DEVIATION NOV 2025)

21. FAR 52.233-4, Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025)

22. FAR 52.240-93, Basic Safeguarding of Covered Contractor Information Systems. (DEVIATION NOV 2025)

23. VAAR 852.203-70, Commercial Advertising. (MAY 2018)

24. VAAR 852.204-70, Personal Identity Verification of Contractor Personnel. (MAR 2026) (DEVIATION FEB 2026)

25. VAAR 852.208-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Small Business Evaluation Factors- Orders or BPAs. (JAN 2023)

26. VAAR 852.208-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Small Business Evaluation Factor Commitments- Orders and BPAs. (JAN 2023) (DEVIATION)

27. VAAR 852.211-76, Liquidated Damages- Reimbursement for Data Breach Costs. (FEB 2023)

28. VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors. (JAN 2023) (DEVIATION)

29. VAAR 852.215-71, Evaluation Factor Commitments. (OCT 2019)

30. VAAR 852.232-72, Electronic Submission of Payment Requests. (NOV 2018)

31. VAAR 852.242-71, Administrative Contracting Officer. (OCT 2020)

32. FAR 52.222-90, Addressing DEI Discrimination by Federal Contractors. (APR 2026)

(a) Definitions. As used in this clause— Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor. Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity inthe recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of clause)]

33. VAAR 852.204-72, Personnel Vetting and Credentialing. (MAR 2026) Definitions. As used in this clause – VA Information system is the same as information system and means, pursuant to 38 U.S.C. 5727, a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information whether automated or manual.

VA sensitive information means all VA data, on any storage media or in any form or format, which requires protection due to the risk of harm that could result from inadvertent or deliberate disclosure, alteration, or destruction of the information and includes sensitive personal information. The term includes information where improper use or disclosure could adversely affect the ability of VA to accomplish its mission, proprietary information, records about individuals requiring protection under various confidentiality provisions such as the Privacy Act and the HIPAA Privacy Rule, and information that can be withheld under the Freedom of Information Act. Examples of VA sensitive information include the following: individually-identifiable medical, benefits, and personnel information; financial, budgetary, research, quality assurance, confidential commercial, critical infrastructure, investigatory, and law enforcement information; information that is confidential and privileged in litigation such as information protected by the deliberative process privilege, attorney work-product privilege, and the attorney-client privilege; and other information which, if released, could result in violation of law or harm or unfairness to any individual or group, or could adversely affect the national interest or the conduct of Federal programs.

2. General. Contractor personnel assigned to work for or on behalf of VA must undergo a background investigation commensurate with the risk and sensitivity level designation associated with the work to be performed at the level indicated in the contract. The Contractor and subcontractors shall comply with VA Directive/Handbook 0710, Personnel Security and Suitability Program, which can be accessed at: https://vaww.va.gov/vapubs/index.cfm

3. Risk and Sensitivity Levels. The following table identifies the risk and sensitivity levels that apply to any personnel providing services under this contract.

*VA Administrations, organizations and staff offices will use the OPM Position Designation Tool.

Positions/Tasks Designated as Non-Sensitive Positions - Tier 1/Low Risk Licensed trainers to conduct CPT Case Consultation

Positions/Tasks Designated as Non-Sensitive Positions - Tier 2/Mod Risk

None

Positions/Tasks Designated as Non-Sensitive Positions - Tier 4/High Risk

None

Security clearances are granted to individuals with a specific requirement for access to classified material (for example, Confidential, Secret and Top Secret). Contractor personnel that are required to obtain a security clearance will be subject to a Tier 3 or Tier 5 investigation. The following sensitivity designations have been assigned for the identified Tier 3 and Tier 5 required by this contract:

Tier 3: N/A Tier 5: N/A

(d) Fitness. The results from a background investigation are used to determine if an individual’s fitness is sufficient for that individual to perform work for or on behalf of VA in the position identified in this contract. Contractor fitness determinations are made in accordance with 5 CFR Part 731.202.

Fitness requirements for employment are separate and distinct from job qualifications. If a Contractor or subcontractor employee is found to be unsuitable or unfit to provide services under this contract, the Contractor shall immediately remove the employee from working on this contract and take those necessary steps that restrict the employee’s logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information.

The Contractor shall advise the employee that they are not permitted to access any VA controlled building or real property in relation to this contract.

The removal of an unfit Contractor or subcontractor employee does not alleviate the Contractor from satisfying the requirements of this contract. The Government will not reimburse the Contractor for any costs associated with the recruitment/replacement of an employee or subcontractor employee who is found to be unfit.

(e) Identification Cards. The Government will provide a Personal Identification Verification (PIV) card or other identification card, as necessary, to fit Contractor personnel who require physical access to VA facilities and/or logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information. Contractor and subcontractor personnel shall prominently display their PIV/identification card on their persons while working at a VA facility and shall present their PIV/identification card for inspection upon request by a VA official. The Contractor must surrender the employee or subcontractor employee’s PIV/identification card in accordance with the requirements set forth in Directive/Handbook 0735 when any of the following events occur:

3. When no longer needed for contract performance.

4. Upon completion of the Contractor/subcontractor employee’s employment.

5. Upon contract completion or termination.

g. Lost/stolen. Immediately upon detection, the Contractor shall report a lost or stolen PIV/identification card to the Government authorities as identified in Directive/Handbook 0735. Within 48 hours of reporting the lost/stolen PIV/identification card, the Contractor shall submit to the Program Manager an incident report that describes the relevant facts and circumstances regarding the loss/theft. If the loss/theft was reported by the Contractor to the local police, the Contractor shall further submit a copy of the final police report to the Program Manager within 48 hours of the report being made available by the local police department. The Government will not reimburse the Contractor for any costs that result from lost/stolen PIV/identification card(s).

h. Regular Reporting. The Contractor shall submit a status report to PIV Sponsor within 5 working days after the end of each calendar quarter and as requested by the Government in order to initiate contract closeout procedures. The report must provide the status of each contractor/subcontractor employee who is required to have a PIV/identification card during the performance of the contract. The report shall identify the Contractor and the contract number, and list the following status for each contractor/subcontractor employee who holds a PIV/identification card under this contract:

1. Contractor/subcontractor employee name..

b. Name of VA facility where Contractor/subcontractor employee works, if applicable.

c. Date background check submitted for Contractor/subcontractor employee.

d. Date PIV/identification card issued to Contractor/subcontractor employee.

e. Contractor/subcontractor employee’s PIV/identification card number, as applicable.

f. Date Contractor/subcontractor employee no longer has need for PIV/identification card.

g. Date Contractor notified VA that PIV/identification card is no longer required.

h. Date Contractor returned PIV/identification card was returned to VA.

(h) Flow down of clause. The Contractor shall include the substance of this clause in subcontracts, third-party agreements, and BAA’s, in which subcontractors, third-party servicers/employees, and business associates will perform functions where they will have physical access to a VA facility or logical access to VA data, information, VA sensitive information, or information technology or VA information system containing such data or information.

(End of clause)]

All quoters shall submit the following: Price, performance, and technical requirements.

All quotes shall be sent to the email address: sebastian.freeze@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

1. Price:

a. Complete line items on Page 1 of this combined synopsis/solicitation, which will be completed by the offeror.

2. Technical: The offeror’s quote shall be evaluated to determine if the contractor has the capabilities to provide quality supplies or services in a timely and efficient manner.

a. Meeting the Specifications in the Performance Work Statement.

b. Contractor shall provide proof of clinical and behavioral psychology licensing

c. Contractor shall provide a quality control plan, which explains the quality control and methodology.

d. Sub-Contracting (if applicable): If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort.

3. Past Performance:

a. Provide three (3) references for the same or equivalent performance completed within the past ten (10) years.

The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

“The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition”

Questions will be accepted until 08/20/2026 at 4:30 EST. Submission of your response shall be received no later than 08/27/2026 at 09:00AM EST and email sent to sebastian.freeze@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Not accepted.

Any questions or concerns regarding this solicitation should be forwarded in writing via email to the Point of Contact listed below:

Sebastian Freeze sebastian.freeze@va.gov 781-687-2000 x6660