Cover Sheet MILK.docx

This is a cover sheet for a solicitation quote submission for milk products required by the Federal Correctional Institution El Reno, operated by the Department of Justice Bureau of Prisons. The solicitation number is 15B50726Q00000020, covering the 4th quarter of fiscal year 2026. Vendors must submit quotes including their vendor name, unique entity ID, contact name, phone number, and fax number.

The solicitation specifies strict delivery requirements and product specifications that vendors must meet to avoid contract cancellation. Deliveries are accepted only on Tuesdays between 7:00 am and 2:00 pm, excluding federal holidays, with no appointments necessary. All deliveries must be palletized and loaded onto a 4-foot elevated unloading dock. Non-frozen perishable foods must arrive at temperatures between 34°F and 40°F, while frozen foods must be delivered at 0°F or below; products showing any signs of prior thawing will be rejected. All items will be inspected, with items potentially requiring thawing and cooking to verify compliance. Non-conforming products must be picked up by the vendor within two weeks at their expense or will be disposed of. Vendors who fail to meet delivery schedules or specifications will be permanently removed from future awards with this facility.