Cover letter 19NP4025R0007.pdf

This document is a Request for Proposal (RFP) cover letter from the U.S. Embassy in Kathmandu, Nepal, dated July 31, 2025, soliciting proposals for an Annual Maintenance Contract for two OTIS Elevators at the Chancery U.S. Embassy. The solicitation (number 19NP4025R0007) invites prospective quoters to submit electronic proposals to KTMContracts@state.gov, with specific submission requirements including using MS-Word or Adobe Acrobat formats and limiting file sizes to 30MB.

Interested companies must be registered in the System for Award Management (SAM) database prior to proposal submission and are required to complete and submit several documents: SF-1449 form, Section I Pricing, Section 5 Representations and Certifications, additional Section 3 information, and Proof of SAM Registration. The U.S. Government intends to award the contract to the responsible company submitting the lowest-priced, acceptable offer, with potential for competitive discussions. Failure to be SAM-registered may result in the proposal being deemed non-responsive and not considered.