Cover Letter - 191T7026Q0001.pdf

U.S. Embassy Rome, Italy

GSO/Acquisitions

Rome, December 12, 2025

Dear Prospective Offeror:

Subject: Request for Quotes for 191T7026Q0001 – Kitchens Fire Suppression Systems Maintenance, Rome, Italy

Enclosed is a Request for Quotes (RFQ) for the scheduled and unscheduled maintenance services for all fire suppression systems of kitchen hoods installed at the American Embassy and Residences located throughout the city of Rome, Italy. If you would like to submit quotation, follow the instructions in

Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a site visit and pre-quotation conference at the site. The pre-quotation conference will be held on December 18, 2025 at 10:00 am local time and all prospective offerors are invited to attend.

Prospective offerors interested in attending the site visit and pre-quotation conference must e-mail the name of the individual and the company they represent to the following e-mail address

RomeGSOProcurement@state.gov no later than December 16, 2025 at 6:00 pm local time to arrange access to the building. For additional information see Section L of the attached Request for Quotation

(RFQ).

Quotations are due by January 13, 2026 at 12:00 (noon) local time. No quotations will be accepted after this time. Quotations must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to RomeGSO-Offers@state.gov.

Offer must not be larger than 25MB in size, and may only contain files and attachments in MS Office, o

Pdf, or zip formats. If too large, you may send your offer in separate e-mails.

Please do NOT send your offer via Cloud storage, DropBox, Google Drive, or other formats. They will not be received.

No Certified Mail (PEC) will be accepted.

mailto:RomeGSOProcurement@state.gov mailto:RomeGSO-Offers@state.gov

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section B, Pricing

3. Exhibit B – Pricing Schedule

4. Section K Representations and Certifications

5. Additional information as required in Section L

6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s quotation to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Crystal D. Sheridan

Contracting Officer

Enclosure:

12/12/2025 14:06 GMT

Sheridan, Crystal (SheridanCD@state.gov) https://www.sam.gov/