Cost_Proposal.doc
DOC document 93 KB Posted
- Attached to
- Electrification of City Facilities
- Solicitation number
- PE-24001
- Issued by
- Santa Clara County, California
About this file
This is a Cost Proposal Form for an RFP issued by the City of Palo Alto Public Works Department for the electrification of five pilot city facilities: the Art Center, College Terrace Library, Downtown Library, Golf Course Pro Shop/Cafe, and Ventura Community Center. The selected design and engineering firm will provide comprehensive building assessment, design, cost estimates, and construction administration services across eight defined tasks for each facility. The non-mandatory pre-proposal conference is scheduled for March 9, 2026, with questions due by March 16, 2026, and responses provided by March 23, 2026. Proposals are due electronically through the City's OpenGov portal by 3:00 PM on Monday, March 30, 2026. The performance schedule is approximately 84 weeks, with College Terrace Library and Art Center prioritized for accelerated completion. The contract structure includes potential extensions for additional services and phases beyond the initial five-facility pilot program, as the City plans to electrify a total of 18 facilities in subsequent phases to achieve an 80 percent reduction in natural gas usage by 2040.
The Cost Proposal Form requires bidders to submit pricing using either unit rate or lump sum methodologies for each individual facility and a comprehensive total not-to-exceed cost for all five pilot facilities. Specific budget or award values are not disclosed in the RFP materials. No set-aside designations for disadvantaged business enterprises, women-owned businesses, minority-owned businesses, or other protected classifications are identified in the available documentation. No incumbent vendors or current contractors are identified. The City will not pay for services before receiving them and does not accept upfront payments or deposits; all permit and application fees will be paid by the City. Selected proposers must obtain City approval of all insurance policies, including general liability coverage with minimum limits of $1,000,000 per occurrence and professional liability/errors and omissions coverage with minimum limits of $1,000,000.
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Text version
Attachment A
COST PROPOSAL FORM – RFP
(Costs shall include all tasks in scope)
| Scope |
| Tasks |
| Unit |
| Rate |
| Lump Sum |
| Art Center |
| Task 1 |
| $ |
| $ |
Task 2
| $ |
| $ |
Task 3
| $ |
| $ |
Task 4
| $ |
| $ |
Task 5
| $ |
| $ |
Task 6
| $ |
| $ |
Task 7
| $ |
| $ |
Task 8
| $ |
| $ |
TOTAL NOT TO EXCEED FOR ART CENTER
| $ |
| $ |
| College Terrace Library |
| Task 1 |
| $ |
| $ |
Task 2
| $ |
| $ |
Task 3
| $ |
| $ |
Task 4
| $ |
| $ |
Task 5
| $ |
| $ |
Task 6
| $ |
| $ |
Task 7
| $ |
| $ |
Task 8
| $ |
| $ |
TOTAL NOT TO EXCEED FOR COLLEGE TERRACE LIBRARY
| $ |
| $ |
| Downtown Library |
| Task 1 |
| $ |
| $ |
Task 2
| $ |
| $ |
Task 3
| $ |
| $ |
Task 4
| $ |
| $ |
Task 5
| $ |
| $ |
Task 6
| $ |
| $ |
Task 7
| $ |
| $ |
Task 8
| $ |
| $ |
TOTAL NOT TO EXCEED DOWNTOWN LIBRARY
| $ |
| $ |
| Golf Course Pro Shop / Cafe |
| Task 1 |
| $ |
| $ |
Task 2
| $ |
| $ |
Task 3
| $ |
| $ |
Task 4
| $ |
| $ |
Task 5
| $ |
| $ |
Task 6
| $ |
| $ |
Task 7
| $ |
| $ |
Task 8
| $ |
| $ |
TOTAL NOT TO EXCEED GOLF COURSE PRO SHOP / CAFE
| $ |
| $ |
| Ventura Community Center |
| Task 1 |
| $ |
| $ |
Task 2
| $ |
| $ |
Task 3
| $ |
| $ |
Task 4
| $ |
| $ |
Task 5
| $ |
| $ |
Task 6
| $ |
| $ |
Task 7
| $ |
| $ |
Task 8
| $ |
| $ |
TOTAL NOT TO EXCEED VENTURA COMMUNITY CENTER
| $ |
| $ |
TOTAL NOT TO EXCEED
| $ |
| $ |
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