Cost_Proposal.doc
DOC document 93 KB Posted
- Attached to
- Electrification of City Facilities
- Solicitation number
- PE-24001
- Issued by
- Santa Clara County, California
About this file
This Cost Proposal Form is associated with the City of Palo Alto's Request for Proposal for comprehensive design and engineering services to support the electrification of five pilot city facilities. The facilities requiring assessment, design, cost estimation, and construction administration services are the Art Center, College Terrace Library, Downtown Library, Golf Course Pro Shop/Cafe, and Ventura Community Center. The RFP represents the initial phase of an 18-facility citywide electrification program designed to achieve an 80 percent reduction in natural gas usage by 2040, with interim goals of 40 percent reduction by 2030. The selected firm must complete eight defined tasks across each facility, with the College Terrace Library and Art Center prioritized for accelerated completion within an approximately 84-week performance schedule. A non-mandatory pre-proposal conference is scheduled for March 9, 2026; questions must be submitted by March 16, 2026, with written responses provided by March 23, 2026; and proposals are due electronically by 3:00 PM on Monday, March 30, 2026.
The Cost Proposal Form requires bidders to submit not-to-exceed pricing using either unit rate or lump sum methodologies for each of the eight tasks across all five facilities, with separate subtotals for each facility and a comprehensive total not-to-exceed cost for all pilot facilities combined. No specific budget or award value is disclosed in the RFP materials. The procurement includes no identified set-asides for disadvantaged business enterprises, women-owned businesses, minority-owned businesses, or other protected classifications. No incumbent vendors or current contractors are identified. The City will not pay for services before receipt and does not accept upfront payments or deposits; all permit and application fees will be paid by the City. The selected firm must obtain City approval of all insurance policies, including general liability coverage with minimum limits of $1,000,000 per occurrence, professional liability/errors and omissions coverage with minimum limits of $1,000,000, workers' compensation at statutory limits, and automobile liability coverage with minimum limits of $1,000,000 per person. The contract structure includes potential extensions for additional services and phases beyond the initial five-facility pilot program.
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Text version
Attachment A
COST PROPOSAL FORM – RFP
(Costs shall include all tasks in scope)
| Scope |
| Tasks |
| Unit |
| Rate |
| Lump Sum |
| Art Center |
| Task 1 |
| $ |
| $ |
Task 2
| $ |
| $ |
Task 3
| $ |
| $ |
Task 4
| $ |
| $ |
Task 5
| $ |
| $ |
Task 6
| $ |
| $ |
Task 7
| $ |
| $ |
Task 8
| $ |
| $ |
TOTAL NOT TO EXCEED FOR ART CENTER
| $ |
| $ |
| College Terrace Library |
| Task 1 |
| $ |
| $ |
Task 2
| $ |
| $ |
Task 3
| $ |
| $ |
Task 4
| $ |
| $ |
Task 5
| $ |
| $ |
Task 6
| $ |
| $ |
Task 7
| $ |
| $ |
Task 8
| $ |
| $ |
TOTAL NOT TO EXCEED FOR COLLEGE TERRACE LIBRARY
| $ |
| $ |
| Downtown Library |
| Task 1 |
| $ |
| $ |
Task 2
| $ |
| $ |
Task 3
| $ |
| $ |
Task 4
| $ |
| $ |
Task 5
| $ |
| $ |
Task 6
| $ |
| $ |
Task 7
| $ |
| $ |
Task 8
| $ |
| $ |
TOTAL NOT TO EXCEED DOWNTOWN LIBRARY
| $ |
| $ |
| Golf Course Pro Shop / Cafe |
| Task 1 |
| $ |
| $ |
Task 2
| $ |
| $ |
Task 3
| $ |
| $ |
Task 4
| $ |
| $ |
Task 5
| $ |
| $ |
Task 6
| $ |
| $ |
Task 7
| $ |
| $ |
Task 8
| $ |
| $ |
TOTAL NOT TO EXCEED GOLF COURSE PRO SHOP / CAFE
| $ |
| $ |
| Ventura Community Center |
| Task 1 |
| $ |
| $ |
Task 2
| $ |
| $ |
Task 3
| $ |
| $ |
Task 4
| $ |
| $ |
Task 5
| $ |
| $ |
Task 6
| $ |
| $ |
Task 7
| $ |
| $ |
Task 8
| $ |
| $ |
TOTAL NOT TO EXCEED VENTURA COMMUNITY CENTER
| $ |
| $ |
TOTAL NOT TO EXCEED
| $ |
| $ |
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