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NORTH DAKOTA STATE UNIVERSITY
COST PROPOSAL FORM
ASTM Type I and Type III Pure-Water System Replacement Instructions:
Complete all applicable cost fields and provide firm, itemized pricing in U.S. dollars. Include all required costs for the Vendor-furnished scope described in the RFP and Scope of Work; identify optional and recurring costs separately where requested. Do not include cost information in the Technical Proposal. NDBuys submission: Log in to NDBuys, open solicitation SRC000467, and upload this completed Cost Proposal under Info > Financial Envelope > Supplier Financial Documents. Upload the Technical Proposal and its supporting documents separately under Technical Envelope > Supplier Technical Documents. Complete any required questionnaire tabs, save the response, select Validate Submit Proposal, then Submit My Proposal. Verify the History tab shows Submitted. Submit before the solicitation closing date and time specified in the RFP.
1. BASE PROJECT COST
Provide pricing for a complete and operational system meeting the RFP minimum requirements, including the specified Type I and Type III production, storage and distribution performance. Field installation by the Owner’s contractors is excluded unless expressly included in the awarded Vendor scope. Do not double-count installation costs. The base project price shall include all Vendor-furnished equipment, services, coordination, expedited delivery arrangements, and other costs necessary to achieve the implementation timeline proposed in the Technical Proposal. Any costs associated with the proposed schedule must be included in the base price; no additional compensation should be assumed to meet that proposed schedule.
| Required Cost Item |
| Vendor Proposed Cost ($) |
| Complete Type I / Type III treatment system, skids and equipment |
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| Required storage tanks (500-gallon Type III and 250-gallon Type I) |
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| Controls, instrumentation, HMI and required BAS/BMS interface capability |
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| Engineering, design and required submittals |
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| Factory testing and documentation |
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| Freight, delivery and unloading (identify assumptions) |
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| Installation instructions and technical supervision / coordination |
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| Startup, programming, testing and commissioning support |
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| Operator and maintenance training |
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| O&M manuals, as-builts and closeout documentation |
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| Other required Vendor-furnished costs (describe below) |
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| TOTAL BASE PROJECT COST |
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| Other required costs / clarifications / exclusions (reference item) |
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2. INCLUDED SOFTWARE, CONTROLS AND LICENSING
Identify all software, licenses, subscriptions, updates, remote access, and support fees required to operate, monitor, support, or maintain the system. Include initial costs in the base project price when required. State all ongoing fees after Year 1, even if the first year is included at no charge. Identify whether each recurring charge is mandatory or optional.
| Item |
| Included in Base? |
| Initial Cost ($) |
| Annual Cost After Year 1 ($) / Frequency |
| HMI / control software and licenses |
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| Monitoring / data logging software |
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| BAS/BMS interface licenses |
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| Remote support / access tools |
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| Other required software or subscriptions |
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| Licensing terms, update/support arrangements, and any third-party requirements |
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| Contract Year |
| Annual Software / Licensing / Support Cost ($) |
| Mandatory / Optional |
| Year 2 |
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| ☐ Mandatory ☐ Optional |
| Year 3 |
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| ☐ Mandatory ☐ Optional |
| Year 4 |
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| ☐ Mandatory ☐ Optional |
| Year 5 |
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| ☐ Mandatory ☐ Optional |
Software and licensing costs after the first year (enter $0 if none; indicate mandatory or optional fees):
3. WARRANTY AND OPTIONAL EXTENDED COVERAGE
| Standard system warranty included in base price (term and scope) |
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| Optional Coverage |
| Price ($) |
| Term / Description |
| Extended equipment warranty |
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| Extended controls/software support |
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| Other optional warranty/service coverage |
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4. OPTIONAL PREVENTIVE MAINTENANCE PRICING
Provide separately priced optional preventive-maintenance services; do not include in the evaluated base total unless expressly required by the RFP.
| Maintenance Period |
| Annual Price ($) |
| Scope / Frequency / Exclusions |
| Year 1 |
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| Year 2 |
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| Year 3 |
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| Year 4 |
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| Year 5 |
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5. SERVICE RATES AND CHARGES
| Service Item |
| Rate / Charge ($) |
| Unit / Notes |
| Regular service labor |
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| Per hour |
| After-hours/emergency service labor |
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| Per hour |
| Travel / trip charge |
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| Per trip; describe |
| Other service charges |
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| Describe |
| Service pricing assumptions / travel radius / exclusions |
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6. OPTIONAL ITEMS AND ALTERNATES
List optional or value-added items separately. Do not include optional items in the base project price unless expressly required by the RFP. Clearly identify any optional item that could affect the proposed implementation timeline.
| Optional Item / Description |
| Price ($) |
| One-time / Recurring / Notes |
| Click or tap here to enter text |
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NDSU Use: Submit this completed Cost Proposal Form with the proposal, separately from the Technical Proposal.