Contracting_with_MBEs_WBEs_VOBs_LSAFs_Form.pdf

This is a compliance certification form for the City of New Smyrna Beach, Florida, related to a Hazard Mitigation Grant Program project to elevate six flood-prone single-family residential homes in Special Flood Hazard Areas. The project requires bidders to certify affirmative steps taken to ensure participation of minority business enterprises (MBEs), women's business enterprises (WBEs), veteran-owned businesses (VOBs), and labor surplus area firms (LSAFs) as subcontractors whenever possible. The six properties targeted for elevation are located at 455 DeSoto Drive, 645 Goodwin Avenue, 647 Goodwin Avenue, 508 South Indian River Road, 529 South Peninsula Avenue, and 640 South Pine Street. A non-mandatory pre-bid meeting is scheduled for December 9, 2025, at 2:00 PM via Microsoft Teams, with written questions due by December 18, 2025, at 5:00 PM. Bids are due electronically by January 8, 2026, at 2:00 PM, with bid opening at 3:00 PM the same day. All work must be completed by October 31, 2026, to comply with FEMA grant requirements.

The compliance certification requires bidders to document specific affirmative steps including placing qualified MBEs/WBEs/VOBs/LSAFs on solicitation lists, actively soliciting these enterprises when available, dividing requirements into smaller tasks when economically feasible to maximize participation, establishing delivery schedules that encourage their involvement, and utilizing assistance from organizations such as the Small Business Administration. The form clarifies that these requirements do not mandate set-asides or subcontract awards to disadvantaged businesses but require documentation of good-faith efforts. The project is 75% federally funded through FEMA's Hazard Mitigation Grant Program, with the remaining 25% provided by the City and homeowners. Bidders must provide bid security equal to 10% of the total bid amount, maintain active registrations with the Florida Department of State and Sam.Gov, possess Volusia County licensure, and comply with E-Verify requirements. Liquidated damages are assessed at $1,694 per calendar day for work not completed by the deadline.