Contract Template v.25.1 B-44338~2.docx

Central Management Services Contract Color Digital Production Press

25-416CMS-IOCI4-P-

Section I. SCOPE OF WORK

I.A. OVERVIEW AND PURPOSE

This document establishes an agency specific lease for a color digital production press for the contract period.

I.B. SUPPLIES AND/OR SERVICES REQUIRED

I.B.1. The Vendor will provide a lease charged monthly with the following included during the contract period.

I.B.1.1. Maintenance and repair services as further described in Section I.D.

I.B.1.2. Supplies that cover 25,000 color impressions monthly I.B.1.3. Supplies that cover 2,000 black and white impressions monthly I.B.1.4. Supplies include toner, developer, staples, dispersant, and any other consumable supplies for operation excluding paper I.B.2. The Vendor ensures that the following specifications are present on the color digital production press provided.

I.B.2.1. Minimum of 85 pages per minute I.B.2.2. Minimum of 1200 X 1200 dots per inch I.B.2.3. Duplexing ability and registration must be accurate on both sides I.B.2.4. High capacity finisher stacker that will collate

· Finishing options must include corner stapling for up to 100 sheets at one time.

I.B.2.5. Media size option including but not limited too:

· 8 ½” X 11”

· 8 ½” X 14”

· 11” X 17”

· 12” X 18” I.B.2.6. Accepts paper sizes up to 13” X 19.2” I.B.2.7. Accepts weights from 55 to 350 grams weight I.B.2.8. Operates with a smooth-running vacuum paper feed mechanism I.B.2.9. Minimum of five stock drawers which will accommodate the sizes in Section 1.2.2.5 including two high capacity (minimum of 5,000 sheets) stock drawers I.B.3. The Vendor will ensure that a walk-up scanner is included in the configuration with the following specifications I.B.3.1. Multi-sheet document feeder I.B.3.2. Capability to scan front and back I.B.3.3. Ability to email scanned items I.B.3.4. Color touch-panel to operate I.B.4. The Vendor will ensure that a raster image processor is included in the configuration with the following specifications:

I.B.4.1. Fiery controller that is compatible with the latest Windows and Mac OS I.B.4.2. Must be able to connect and operate on a network I.B.4.3. Must be able to calibrate the printer’s server I.B.4.4. Must include monitor, keyboard, and mouse for server access I.B.4.5. Must be on a walk up stand of standard height I.B.5. All equipment shall be fully inspected, tested, fully meet product performance and reliability specifications, and operational after installation.

I.B.6. The production press and components must be compatible with the current electrical configuration: 1-200-240V/20 A/NEM A6-20 and 4-120V/15 A/NEM A5-15 receptacles.

I.B.7. The Vendor agrees that all maintenance shall be performed by factory trained personnel. Equipment shall be maintained and operate in accordance with manufacturer’s published specifications. The vendor agrees to keep the equipment in good working order and provide on-site maintenance support, In the event of a maintenance issue, the Agency will contact the Vendor to describe the problem.

I.B.7.1. If the issue proves to be a connection problem, then the Vendor will have one hour to return the telephone call and troubleshoot the problem.

I.B.7.2. If the issue is determined to need an on-site visit by the Agency and Vendor, then the Vendor will have seventy-two (72) hours to be arrive on-site to make the repairs.

I.B.8. All compromised equipment will be returned to fully operational status within ninety-six (96) hours. If the equipment will take longer than 96 hours to become fully operational, then the Vendor will provide a loaner/replacement machine which meets or exceeds the specifications of the product covered by this agreement. All loaner equipment will be placed at no additional cost to the State.

I.B.9. The State reserves the right to make inspections as deemed necessary to ascertain the requirements of the maintenance agreement is being fulfilled. If any services are not in conformity, the State has a right to require the vendor to perform the services again at no additional cost to the State.

I.B.10. In the event the terms of this contract cannot be met due to the equipment being discontinued by the manufacturer, the vendor shall be allowed to provide a substitute of the same brand, as long as the replacement meets or exceeds all required specifications. Vendor, however, must provide a letter submitted by an authorized manufacturer's representative on manufacturer's letterhead, certifying the discontinuance of the model. Such letter shall include the date of the model discontinuance, suggested replacement models along with list prices (for verification purposes only). If the substituted equipment is deemed to be of equal or better specifications than what is currently on state contract, the price for that equipment must not exceed the current contract price. Vendors shall allow 45 days for review of specifications, amendment processing, printing and notifications to agencies on such changes. If the terms of this contract cannot be met due to the equipment being discontinued by the manufacturer and no substitution is offered, the State will be forced to terminate the contract

I.C. MILESTONES AND DELIVERABLES

I.C.1. In the event that the printer or any of its components, become inoperative due to equipment failure, through no fault or negligence of the user, and the total number of hours of downtime exceeds 10% of the total productive time for any two of three consecutive calendar months, the State reserves the right to require the vendor to replace the printer and any of its components or terminate the order with no termination or removal charges being assessed to the State. In addition, the vendor must reimburse the State for any funds that were paid on this equipment. The reimbursement will be prorated, calculated based on the first month in which the unit's total downtime exceeded 10%. The vendor will be notified to remove the defective printer and any of its components within ten (10) business days at no cost to the State. Failure to respond in good faith may result in termination of the contract.

I.C.2. Total productive time will be computed by multiplying 7-1/2 hours per day by the number of working days in the month, excluding weekends and state holidays. The effectiveness level of the equipment shall be computed by dividing the total productive time by the total available time multiplied by 100. Scheduled preventative maintenance calls either related to, or coinciding with repair/breakdown calls, will not be considered downtime. If the cause for the service call is mutually agreed upon to be an operator error or misuse by the State, downtime will not be a factor in determining machine performance and the Bureau of Strategic Sourcing will determine the facts and try to resolve the situation to the satisfaction of all parties.

I.C.3. The vendor must maintain a service log noting the machine serial number and location of equipment. This service log must contain, but not be limited to, scheduled preventative maintenance, tracking and cause of downtime, causes of downtime, and description of service calls/inspections. Descriptions shall include date and time of service/inspection, response time, type of service, copy/print/scan counts at the time of service, click counts at the time of service and corrective action taken. This log will be made available on a quarterly basis to the State. The report shall be attached and sent to the following e-mail address: cms.boss.sourcing@illinois.gov.

I.C.4. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair, or replace the equipment at no charge to the entity as soon as possible upon notice. The equipment will be repaired on-site and at no additional cost. The Vendor may provide or perform warranty service at the nearest dealer location if on-site repair is not possible. Vendor shall facilitate pickup and delivery of the equipment at Vendor’s cost if warranty repair(s) are made off-site during the warranty period. The Vendor is responsible for any failure of their allied or subcontractors’ fulfillment of said warranties.

I.C.5. The Vendor shall assist the purchaser in reaching a solution in a dispute over any warranty’s terms with the manufacturer.

I.D. VENDOR/STAFF SPECIFICATIONS

I.D.1. All technicians be certified to service full color digital production press with current credentials.

I.D.2. The vendor will be responsible for maintaining a stock of routine replacement parts. Parts replaced under the maintenance or lease agreements, must be identical to the original equipment or manufacturer's recommended parts.

I.D.3. Device Removal and Data Security. Vendor shall be responsible for the clearing of all data and software on hard drives prior to the removal of equipment from State facilities. Vendor shall identify the data cleansing process that will be followed to provide data security:

I.D.4. Safety Data Sheets: The Vendor is required to furnish a Safety Data Sheet (SDS) for each toxic substance shipped. Submission of Safety Date Sheets is required by the Illinois Toxic Substances Disclosure to Employees Act. 820 ILC 820 ILCS 255/1 ET SEQ, or subsequent amendment.

I.D.5. The Vendor shall be the manufacturer, or an authorized dealer or distributor of the commodities or equipment subject to this Contract. Any dealer hereby guarantees that it is an authorized dealer of the manufacturer, and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under this contract with the State. Vendor must submit authorized dealer letter upon request.

I.E. TRANSPORTATION AND DELIVERY

I.E.1. Initial delivery and set up of the digital production press and required components shall be available upon the execution of this contract. The delivery and installation of the press and components will be completed no later than 48 hours after execution of this contract. The schedule will be coordinated between the vendor and the delivery location.

I.E.2. Currently, there are double doors and a loading dock that can be utilized for delivery of the unit to the appropriate space. The current dimensions for the production press in use are: 60.2”W x 38.7”D x 67.4”H.

I.E.3. All deliveries shall be to 401 S. Spring Street, Stratton Office Building, Rm 600, Springfield, IL 61704.

I.E.4. Deliveries shall be delivered between 9:00 AM and 2:00 PM (Monday through Friday), excluding State holidays, unless pre-approved by the ordering entity.

I.E.5. If delivery is provided by a third-party transportation company, the State requests the third-party company only deliver the equipment to the specified location in accordance with a pre-scheduled delivery time.

I.E.6. If Vendor is unable, or anticipates that it will not be able, to fulfill an order in accordance with the requirements of the Contract, Vendor will submit a request to delay order fulfillment to the ordering entity in writing within 72 hours of receipt of the applicable order and will include in such request its best estimate of the duration of the delay and the reasons for the delay. At the ordering entity’s discretion, the entity may choose to approve the delay or be relieved from its obligations to purchase any quantities of supplies or equipment in such order and may cancel such quantities effective upon notice to the Vendor. The ordering entity may elect to pursue alternative sources to fulfill the obligations of the canceled order. Vendor shall, at its own cost, use commercially reasonable efforts to remedy any shortage of supply and resume meeting the requirements of the Contract as soon as possible.

I.F. PRICING

I.F.1. TYPE OF PRICING: The Illinois Office of the Comptroller requires the State to indicate whether the contract price is firm or estimated at the time it is submitted for obligation. The total price of this contract is firm.

I.F.2. VENDOR’S PRICING: Vendor’s pricing is located in the Items Tab in the BidBuy Purchase Order. The State includes in this contract the BidBuy Purchase Order as it contains the agreed pricing.

I.G. MAXIMUM AMOUNT: The total payments under the initial term of this contract shall not exceed $Click here to enter text without a formal amendment. The maximum amount will be entered by the State prior to execution of the contract.

Section II. TERM AND TERMINATION

II.A. TERM

II.A.1. TERM OF THIS CONTRACT: The contract term commencing upon 3/28/2025 or upon the last dated signature of the Parties whichever is later and lasting for five (5) years. In no event will the maximum total term of the contract, including the initial term, any renewal terms, and any extensions, exceed ten (10) years. Vendor shall not commence billable work in furtherance of the contract prior to final execution of the contract except when permitted pursuant to 30 ILCS 500/20-80.

II.B. TERMINATION FOR CAUSE: The State may terminate this contract, in whole or in part, immediately upon notice to the Vendor if: (a) the State determines that the actions or inactions of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause, jeopardy to health, safety, or property, or (b) the Vendor has notified the State that it is unable or unwilling to perform the contract.

If Vendor fails to perform to the State’s satisfaction any material requirement of this contract, is in violation of a material provision of this contract, or the State determines that the Vendor lacks the financial resources to perform the contract, the State shall provide written notice to the Vendor to cure the problem identified within the period of time specified in the State’s written notice. If not cured by that date the State may either: (a) immediately terminate the contract without additional written notice or (b) enforce the terms and conditions of the contract.

For termination due to any of the causes contained in this Section, the State retains its rights to seek any available legal or equitable remedies and damages.

II.C. TERMINATION FOR CONVENIENCE: The State may, for its convenience and with thirty (30) days prior written notice to Vendor, terminate this contract in whole or in part and without payment of any penalty or incurring any further obligation to the Vendor.

Upon submission of invoices and proof of claim, the Vendor shall be entitled to compensation for supplies and services provided in compliance with this contract up to and including the date of termination.

II.D. AVAILABILITY OF APPROPRIATION: This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if (1) the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason (30 ILCS 500/20-60), (2) the Governor decreases the Agency’s funding by reserving some or all of the Agency’s appropriation(s) pursuant to power delegated to the Governor by the Illinois General Assembly, or (3) the Agency determines, in its sole discretion or as directed by the Office of the Governor, that a reduction is necessary or advisable based upon actual or projected budgetary considerations. Contractor will be notified in writing of the failure of appropriation or of a reduction or decrease.

Section III. STANDARD BUSINESS TERMS AND CONDITIONS

III.A. PAYMENT TERMS AND CONDITIONS:

III.A.1. Late Payment: Payments, including late payment charges, will be paid in accordance with the State Prompt Payment Act and rules when applicable. 30 ILCS 540; 74 III. Adm. Code 900. This shall be Vendor’s sole remedy for late payments by the State. Payment terms contained in Vendor’s invoices shall have no force or effect.

III.A.2. Minority Contractor Initiative: Any Vendor awarded a contract of $1,000 or more under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund. 15 ILCS 405/23.9.

III.A.3. Expenses: The State will not pay for supplies provided or services rendered, including related expenses, incurred prior to the execution of this contract by the Parties even if the effective date of the contract is prior to execution.

III.A.4. Prevailing Wage: As a condition of receiving payment Vendor must (i) be in compliance with the contract, (ii) pay its employees prevailing wages when required by law, (iii) pay its suppliers and subcontractors according to the terms of their respective contracts, and (iv) provide lien waivers to the State upon request. Examples of prevailing wage categories include public works, printing, janitorial, window washing, building and grounds services, site technician services, natural resource services, security guard and food services. The prevailing wages are revised by the Illinois Department of Labor (DOL) and are available on DOL’s official website, which shall be deemed proper notification of any rate changes under this subsection. Vendor is responsible for contacting DOL at 217-782-6206 or (https://labor.illinois.gov) to ensure understanding of prevailing wage requirements.

III.A.5. Federal Funding: This contract may be partially or totally funded with Federal funds. If Federal funds are expected to be used, then the percentage of the good/service paid using Federal funds and the total Federal funds expected to be used will be provided to the awarded Vendor in the notice of intent to award.

III.A.6. Invoicing: By submitting an invoice, Vendor certifies that the supplies or services provided meet all requirements of this contract, and the amount billed and expenses incurred are as allowed in this contract. Invoices for supplies purchased, services performed, and expenses incurred through June 30 of any year must be submitted to the State no later than August 31 of that year; otherwise Vendor may have to seek payment through the Illinois Court of Claims. 30 ILCS 105/25. All invoices are subject to statutory offset. 30 ILCS 210.

III.A.6.1. Vendor shall not bill for any taxes unless accompanied by proof that the State is subject to the tax. If necessary, Vendor may request the applicable agency’s Illinois tax exemption number and Federal tax exemption information.

III.A.6.2. Vendor shall invoice at this completion of the contract unless invoicing is tied in this contract to milestones, deliverables, or other invoicing requirements agreed to in the contract.

Send invoices to:

For procurements conducted in BidBuy, the Agency may include in this contract the BidBuy Purchase Order as it contains the Bill To address.

III.A.7. ASSIGNMENT: This contract may not be assigned or transferred in whole or in part by Vendor without the prior written consent of the State.

III.A.8. SUBCONTRACTING: For purposes of this section, subcontractors are those with contracts with an annual value exceeding $100,000 and who are specifically hired to perform all or part of the work covered by this contract. Vendor must receive prior written approval before use of any subcontractors in the performance of this contract. Vendor shall describe, in an attachment if not already provided, the names and addresses of all authorized subcontractors to be utilized by Vendor in the performance of this contract, together with a description of the work to be performed by the subcontractor and the anticipated amount of money that each subcontractor is expected to receive pursuant to this contract. If required, Vendor shall provide a copy of any subcontracts within fifteen (15) days after execution of this contract. All subcontracts must include the same certifications that Vendor must make as a condition of this contract. Vendor shall include in each subcontract the Standard Illinois Certification form available from the State. If at any time during the term of the Contract, Vendor adds or changes any subcontractors, then Vendor must promptly notify, by written amendment to the Contract, the State Purchasing Officer or the Chief Procurement Officer of the names and addresses, the expected amount of money that each new or replaced subcontractor will receive pursuant to the Contract, and the general type of work to be performed. 30 ILCS 500/20-120.

III.A.9. AUDIT/RETENTION OF RECORDS: Vendor and its subcontractors shall maintain books and records relating to the performance of this contract and any subcontract necessary to support amounts charged to the State pursuant this contract or subcontract. Books and records, including information stored in databases or other computer systems, shall be maintained by the Vendor for a period of three (3) years from the later of the date of final payment under the contract or completion of the contract, and by the subcontractor for a period of three (3) years from the later of final payment under the term or completion of the subcontract. If Federal funds are used to pay contract costs, the Vendor and its subcontractors must retain their respective records for five (5) years. Books and records required to be maintained under this section shall be available for review or audit by representatives of the procuring Agency, the Auditor General, the Executive Inspector General, the Chief Procurement Officer, State of Illinois internal auditors or other governmental entities with monitoring authority, upon reasonable notice and during normal business hours. Vendor and its subcontractors shall cooperate fully with any such audit and with any investigation conducted by any of these entities. Failure to maintain books and records required by this section shall establish a presumption in favor of the State for the recovery of any funds paid by the State under this contract or any subcontract for which adequate books and records are not available to support the purported disbursement. The Vendor or subcontractors shall not impose a charge for audit or examination of the Vendor’s or subcontractor’s books and records. 30 ILCS 500/20-65.

III.A.10. TIME IS OF THE ESSENCE: Time is of the essence with respect to Vendor’s performance of this contract. Vendor shall continue to perform its obligations while any dispute concerning this contract is being resolved unless otherwise directed by the State.

III.A.11. NO WAIVER OF RIGHTS: Except as specifically waived in writing, failure by a Party to exercise or enforce a right does not waive that Party’s right to exercise or enforce that or other rights in the future.

III.A.12. FORCE MAJEURE: Failure by either Party to perform its duties and obligations will be excused by unforeseeable circumstances beyond its reasonable control and not due to its negligence, including acts of nature, acts of terrorism, riots, labor disputes, fire, flood, explosion, and governmental prohibition. The non-declaring Party may cancel this contract without penalty if performance does not resume within thirty (30) days of the declaration.

III.A.13. CONFIDENTIAL INFORMATION: Each Party to this contract, including its agents and subcontractors, may have or gain access to confidential data or information owned or maintained by the other Party in the course of carrying out its responsibilities under this contract. Vendor shall presume all information received from the State or to which it gains access pursuant to this contract is confidential. Vendor information, unless clearly marked as confidential and exempt from disclosure under the Illinois Freedom of Information Act, shall be considered public. No confidential data collected, maintained, or used in the course of performance of this contract shall be disseminated except as authorized by law and with the written consent of the disclosing Party, either during the period of this contract or thereafter. The receiving Party must return any and all data collected, maintained, created or used in the course of the performance of this contract, in whatever form it is maintained, promptly at the end of this contract, or earlier at the request of the disclosing Party, or notify the disclosing Party in writing of its destruction. The foregoing obligations shall not apply to confidential data or information lawfully in the receiving Party’s possession prior to its acquisition from the disclosing Party; received in good faith from a third Party not subject to any confidentiality obligation to the disclosing Party; now is or later becomes publicly known through no breach of confidentiality obligation by the receiving Party; or that is independently developed by the receiving Party without the use or benefit of the disclosing Party’s confidential information.

III.A.14. USE AND OWNERSHIP: All work performed or supplies created by Vendor under this contract, whether written documents or data, goods or deliverables of any kind, shall be deemed work for hire under copyright law and all intellectual property and other laws, and the State of Illinois is granted sole and exclusive ownership to all such work, unless otherwise agreed in writing. Vendor hereby assigns to the State all right, title, and interest in and to such work including any related intellectual property rights, and/or waives any and all claims that Vendor may have to such work including any so-called "moral rights" in connection with the work. Vendor acknowledges the State may use the work product for any purpose. Confidential data or information contained in such work shall be subject to the confidentiality provisions of this contract.

III.A.15. INDEMNIFICATION AND LIABILITY: The Vendor shall indemnify and hold harmless the State of Illinois, its agencies, officers, employees, agents and volunteers from any and all costs, demands, expenses, losses, claims, damages, liabilities, settlements and judgments, including in-house and contracted attorneys’ fees and expenses, arising out of: (a) any breach or violation by Vendor of any of its certifications, representations, warranties, covenants or agreements; (b) any actual or alleged death or injury to any person, damage to any real or personal property, or any other damage or loss claimed to result in whole or in part from Vendor’s negligent performance; (c) any act, activity or omission of Vendor or any of its employees, representatives, subcontractors or agents; or (d) any actual or alleged claim that the services or goods provided under this contract infringe, misappropriate, or otherwise violate any intellectual property (patent, copyright, trade secret, or trademark) rights of a third party. In accordance with Article VIII, Section 1(a),(b) of the Constitution of the State of Illinois and 1973 Illinois Attorney General Opinion 78, the State may not indemnify private parties absent express statutory authority permitting the indemnification. Neither Party shall be liable for incidental, special, consequential, or punitive damages.

III.A.16. INSURANCE: Vendor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Vendor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Vendor’s obligation to indemnify, defend, or settle any claims.

III.A.17. INDEPENDENT CONTRACTOR: Vendor shall act as an independent contractor and not an agent or employee of, or joint venturer with the State. All payments by the State shall be made on that basis.

III.A.18. SOLICITATION AND EMPLOYMENT: Vendor shall not employ any person employed by the State during the term of this contract to perform any work under this contract. Vendor shall give notice immediately to the Agency’s director if Vendor solicits or intends to solicit State employees to perform any work under this contract.

III.A.19. COMPLIANCE WITH THE LAW: The Vendor, its employees, agents, and subcontractors shall comply with all applicable Federal, State, and local laws, rules, ordinances, regulations, orders, Federal circulars and all license and permit requirements in the performance of this contract. Vendor shall be in compliance with applicable tax requirements and shall be current in payment of such taxes. Vendor shall obtain at its own expense, all licenses and permissions necessary for the performance of this contract.

III.A.20. BACKGROUND CHECK: Whenever the State deems it reasonably necessary for security reasons, the State may conduct, at its expense, criminal and driver history background checks of Vendor’s and subcontractor’s officers, employees or agents. Vendor or subcontractor shall immediately reassign any individual who, in the opinion of the State, does not pass the background check.

III.A.21. APPLICABLE LAW:

III.A.21.1. PREVAILING LAW: This contract shall be construed in accordance with and is subject to the laws and rules of the State of Illinois.

III.A.21.2. EQUAL OPPORTUNITY: The Department of Human Rights’ Equal Opportunity requirements are incorporated by reference. 44 Ill. Adm. Code 750.

III.A.21.3. COURT OF CLAIMS; ARBITRATION; SOVEREIGN IMMUNITY: Any claim against the State arising out of this contract must be filed exclusively with the Illinois Court of Claims. 705 ILCS 505. The State shall not enter into binding arbitration to resolve any dispute arising out of this contract. The State of Illinois does not waive sovereign immunity by entering into this contract.

III.A.21.4. OFFICIAL TEXT: The official text of the statutes cited herein is incorporated by reference. An unofficial version can be viewed at (www.ilga.gov/legislation/ilcs/ilcs.asp).

III.A.21.5. ANTI-TRUST ASSIGNMENT: If Vendor does not pursue any claim or cause of action it has arising under Federal or State antitrust laws relating to the subject matter of this contract, then upon request of the Illinois Attorney General, Vendor shall assign to the State all of Vendor’s rights, title and interest to the claim or cause of action.

III.A.22. CONTRACTUAL AUTHORITY: The Agency that signs this contract on behalf of the State of Illinois shall be the only State entity responsible for performance and payment under this contract. When the Chief Procurement Officer or authorized designee or State Purchasing Officer signs in addition to an Agency, he/she does so as approving officer and shall have no liability to Vendor. When the Chief Procurement Officer or authorized designee or State Purchasing Officer signs a master contract on behalf of State agencies, only the Agency that places an order or orders with the Vendor shall have any liability to the Vendor for that order or orders.

III.A.23. EXPATRIATED ENTITIES: Except in limited circumstances, no business or member of a unitary business group, as defined in the Illinois Income Tax Act, shall submit a bid for or enter into a contract with a State agency if that business or any member of the unitary business group is an expatriated entity.

III.A.24. NOTICES: Notices and other communications provided for herein shall be given in writing via electronic mail whenever possible. If transmission via electronic mail is not possible, then notices and other communications shall be given in writing via registered or certified mail with return receipt requested, via receipted hand delivery, via courier (UPS, Federal Express or other similar and reliable carrier), or via facsimile showing the date and time of successful receipt. Notices shall be sent to the individuals who signed this contract using the contact information following the signatures. Each such notice shall be deemed to have been provided at the time it is actually received. By giving notice, either Party may change its contact information.

III.A.25. MODIFICATIONS AND SURVIVAL: Amendments, modifications and waivers must be in writing and signed by authorized representatives of the Parties. Any provision of this contract officially declared void, unenforceable, or against public policy, shall be ignored and the remaining provisions shall be interpreted, as far as possible, to give effect to the Parties’ intent. All provisions that by their nature would be expected to survive, shall survive termination. In the event of a conflict between the State’s and the Vendor’s terms, conditions and attachments, the State’s terms, conditions and attachments shall prevail.

III.A.26. PERFORMANCE RECORD / SUSPENSION: Upon request of the State, Vendor shall meet to discuss performance or provide contract performance updates to help ensure proper performance of this contract. The State may consider Vendor’s performance under this contract and compliance with law and rule to determine whether to continue this contract, suspend Vendor from doing future business with the State for a specified period of time, or whether Vendor can be considered responsible on specific future contract opportunities.

III.A.27. FREEDOM OF INFORMATION ACT: This contract and all related public records maintained by, provided to, or required to be provided to the State are subject to the Illinois Freedom of Information Act (FOIA) notwithstanding any provision to the contrary that may be found in this contract. 5 ILCS 140.

III.A.28. SCHEDULE OF WORK: Any work performed on State premises shall be performed during the hours designated by the State and performed in a manner that does not interfere with the State and its personnel.

III.A.29. WARRANTIES FOR SUPPLIES AND SERVICES:

III.A.29.1. Vendor warrants that the supplies furnished under this contract will: (a) conform to the standards, specifications, drawing, samples or descriptions furnished by the State or furnished by the Vendor and agreed to by the State, including but not limited to all specifications attached as exhibits hereto; (b) be merchantable, of good quality and workmanship, and free from defects for a period of twelve months or longer if so specified in writing, and fit and sufficient for the intended use; (c) comply with all federal and state laws, regulations and ordinances pertaining to the manufacturing, packing, labeling, sale and delivery of the supplies; (d) be of good title and be free and clear of all liens and encumbrances and; (e) not infringe any patent, copyright or other intellectual property rights of any third party. Vendor agrees to reimburse the State for any losses, costs, damages or expenses, including without limitations, reasonable attorney’s fees and expenses, arising from failure of the supplies to meet such warranties.

III.A.29.2. Vendor shall ensure that all manufacturers’ warranties are transferred to the State and shall provide to the State copies of such warranties. These warranties shall be in addition to all other warranties, express, implied or statutory, and shall survive the State’s payment, acceptance, inspection or failure to inspect the supplies.

III.A.29.3. Vendor warrants that all services will be performed to meet the requirements of this contract in an efficient and effective manner by trained and competent personnel. Vendor shall monitor performances of each individual and shall immediately reassign any individual who does not perform in accordance with this contract, who is disruptive or not respectful of others in the workplace, or who in any way violates the contract or State policies.

III.A.30. REPORTING, STATUS AND MONITORING SPECIFICATIONS: Vendor shall immediately notify the State of any event that may have a material impact on Vendor’s ability to perform this contract.

III.A.31. EMPLOYMENT TAX CREDIT: Vendors who hire qualified veterans and certain ex-offenders may be eligible for tax credits. 35 ILCS 5/216, 5/217. Please contact the Illinois Department of Revenue (telephone #: 217-524-4772) for information about tax credits.

III.B. ATTACHMENTS

III.B.1. Financial Disclosures (including Illinois Procurement Gateway print-off if appropriate) III.B.2. State of Illinois Offer Document

III.C. STATE SUPPLEMENTAL PROVISIONS

|_| Agency Definitions Click here to enter text.

|_| Required Federal Clauses, Certifications and Assurances Click here to enter text.

|_| Public Works Requirements (construction and maintenance of a public work) 820 ILCS 130/4.

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|_| Prevailing Wage (janitorial cleaning, window cleaning, building and grounds, site technician, natural resources, food services, security services, and printing, if valued at more than $200 per month or $2,000 per year) 30 ILCS 500/25-60.

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|_| Agency Specific Terms and Conditions Click here to enter text.

|_| Other (describe) Click here to enter text.

Add Agency Definitions, Agency specific Terms and Conditions and Required Federal Clauses, Certifications and Assurances if applicable.

State of Illinois Contract v.25.1

Central Management Services Color Digital Production Press

25-416CMS-IOCI4-P-

VENDOR

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Signature:

STATE OF ILLINOIS

City, State ZIP: Springfield, IL 62706

Printed Name: Raven DeVaughn by David W. Thomas

Official’s Title: Director by Agency Purchasing Officer

AGENCY USE ONLY NOT PART OF CONTRACTUAL PROVISIONS

· Agency Reference #: 25-416CMS-BOSS4-R-230775

· Project Title: Color Digital Production Press

· Contract #:

· Procurement Method (IFB, RFP, Small Purchase, etc.): IFB

· BidBuy / Bulletin Reference #: 25-416CMS-IOCI4-B-44338

· BidBuy / Bulletin Publication Date:

· Award Code:

· Subcontractor Utilization? |_| Yes |_|No Subcontractor Disclosure? |_| Yes |_|No

· Funding Source:

· Obligation #:

· Other Preferences?