Contract_Equipment_&_Supplies.docx

Contract Equipment & Supplies

A. Powered Janitorial Equipment

1. Vacuum Cleaners The Vendor is encouraged to use vacuum cleaners that are certified by the Carpet and Rug Institute (CRI) under its Seal of Approval Program AND operate at a sound level of less than 70 dBA.

2. Carpet Extraction Equipment The Vendor is encouraged to use carpet extraction equipment that is certified by the Carpet and Rug Institute (CRI) under its Seal of Approval Program at the Bronze level or higher.

3. Powered Floor Maintenance Equipment The Vendor is encouraged to use floor maintenance equipment (e.g., polishers, burnishers, etc.) that:

a. Are not propane-powered (e.g., electric-powered);

b. Are equipped with controls or other devices for capturing and collecting particulates; AND

c. Operate at a sound level less than 70 dBA.

4. Powered Floor Scrubbing Machines The Vendor is encouraged to use powered floor scrubbing machines that are equipped with:

a. A control method or device for capturing and collecting particulates; AND

b. A control method for variable rate dispensing to optimize the use of cleaning fluids.

B. Cleaning Chemicals

1. All cleaning chemical products used to perform this contract (with the exception of graffiti removers and surface disinfectants) in the bid solicitation document must:

a. Have at least one the following third-party, multi-attribute certifications:

i. Green Seal

ii. Safer Choice

iii. UL ECOLOGO

b. Not be packaged in an aerosol container

2. On the bid sheet, the Bidder must list and provide documentation of compliance for each cleaning chemical product it is planning to use to perform the services on this contract (e.g., a link to the product on one of the following websites):

a. Green Seal Certified Product Directory

b. Safer Choice-Certified Products

c. UL SPOT (filter for UL ECOLOGO-certified products by product type)

d. Ecomedes (certification data aggregator with links to products with Green Seal, Safer Choice and UL ECOLOGO certification)

3. The Vendor is encouraged to use products with the following additional desirable attributes:

a. Fragrance-free

b. Concentrated products with a built-in or compatible closed-loop dilution control system

c. USDA Biobased certified

d. Not a single-use disposable wipe product

a. Packaging is recyclable in your municipal system

For more information, see StopWaste’s Sustainable Purchasing Guide to Cleaning Chemical Products.

C. Surface Disinfectants

1. All surface disinfectants used to perform this contract must:

a. Be registered by the U.S. EPA and be on the U.S. EPA’s List N: Disinfectants for Coronavirus (COVID-19)

b. Contain only the following active ingredients:

i. Hydrogen peroxide

ii. Citric acid

iii. Lactic acid

iv. Caprylic/octanoic acid

v. Ethanol or isopropanol

c. Not be packaged in an aerosol container

2. On the attached bid sheet, the Bidder must list each surface disinfectant it is planning to use to perform the services on this contract. A list of products meeting these environmental requirements can be found on the StopWaste Sustainable Purchasing website.

3. The Vendor must agree to pre-clean all surfaces with a non-disinfecting certified “green” cleaner (consistent with the specifications in Section A above) and target their use of disinfectants to high touch-point surfaces (e.g., door knobs, faucets, toilet seats) in order to reduce toxic chemical exposures and lower costs.

4. The Vendor must clearly identify the surfaces that need to be disinfected (such as touch points) as well as those that do not and must reiterate the “clean” then disinfect procedure.

For more information, see StopWaste’s Sustainable Purchasing Guide to Disinfectants.

D. Hand soaps and Hand Sanitizers

1. Hand soaps and hand sanitizers must meet one or more of the following standards:

· no antimicrobial agents (other than as a preservative) except where required by health codes and other regulations (e.g., food service and health care requirements);

· Green Seal GS-41, for industrial and institutional hand cleaners;

· UL EcoLogo 2784, for hand cleaners and hand soaps;

· UL EcoLogo 2783, for hand sanitizers;

· EPA Safer Choice Standard;

E. Janitorial Paper Products

1. All janitorial paper products purchased by the Vendor to perform the services on this contract must comply with California’s SB 1383 Paper Purchasing Requirements. This means they must meet (or exceed) the following post-consumer recycled-content (PCRC) standards:

a. Toilet tissue shall contain at least 45% PCRC

b. Paper towels shall contain at least 40% PCRC

c. Toilet seat covers shall contain at least 20% PCRC

d. Facial tissue shall contain at least 10% PCRC

2. The Vendor is encouraged to offer products with the following additional desirable attributes:

a. A higher percentage of PCRC than the specified minimum for the product category

b. One or more of the following third-party sustainability certifications:

i. Green Seal

ii. UL ECOLOGO

iii. Forest Stewardship Council (FSC) (“Recycled” or “Mix”)

3. The Bidder must list each janitorial paper product it is planning to purchase to perform the services on this contract. A list of products meeting these environmental requirements can be found on the StopWaste Sustainable Purchasing website.

4. At the request of the City over the life of the contract, the Vendor must provide documentation with the above SB 1383 Paper Procurement Requirements.

For more information, see StopWaste’s Sustainable Purchasing Guide to Janitorial Paper Products.

F. Refuse (Garbage/Recycling/Organics) Can Liners

1. All refuse bin liners must comply with California law. Manufacturers selling trash can liners in California of 0.70 mil or greater thickness must be in compliance with the State of California Public Resources Code, Sections 42290‐42297, which stipulates that they must meet one of the following:

a. Ensure that its plastic trash bags contain a quantity of recycled plastic post‐consumer material equal to at least 10% of the weight of the regulated bags; or

b. Ensure that at least 30% of the weight of material used in all of its plastic products intended for sale in California is recycled plastic post‐consumer material.

2. In addition, all refuse bin liners must have at least one the following third-party, multi-attribute certifications:

a. Green Seal

b. UL ECOLOGO