Union Square Cafe

(ver. 9/7/17) 01 21 00 - 1

Union Square East Café Renovation

General Requirements Specifications

Updated March 23, 2026

(ver. 9/7/17) 01 21 00 - 2

DIVISION 01 - GENERAL REQUIREMENTS INDEX

01 23 00 ALTERNATES

01 25 13 PRODUCT SUBSTITUTION PROCEDURES

01 26 00 CONTRACT MODIFICATION PROCEDURES

01 31 13 PROJECT COORDINATION

01 29 73 SCHEDULE OF VALUES

01 31 19 PROJECT MEETINGS

01 31 29 PROJECT MANAGEMENT SOFTWARE

01 32 16 CONSTRUCTION PROGRESS SCHEDULE – CPM

01 32 33 PHOTOGRAPHIC DOCUMENTATION

01 33 00 SUBMITTAL PROCEDURES

01 35 45 HEALTH AND SAFETY CRITERIA

01 35 49 MINIMUM ENVIRONMENTAL PROCEDURES

01 35 49A ALERT SHEET AFFIDAVIT

01 35 49B ALERT SHEET & CULTURAL BRIEFING

01 35 49C ALERT SHEET & CULTURAL BRIEFING (SPANISH)

01 41 00 REGULATORY REQUIREMENTS

01 42 00 REFERENCES

01 50 00 TEMPORARY FACILITIES AND CONTROLS

01 50 00A PROJECT SIGNS

01 50 00B TOW-AWAY SIGN ACTIVATION AND PHOTO UPLOAD PROCESS

01 60 00 PRODUCT REQUIREMENTS

01 74 50 MATERIAL REDUCTION AND RECOVERY PLAN

01 77 00 CLOSEOUT PROCEDURES

01 78 36 WARRANTIES

01 78 39 PROJECT RECORD DOCUMENTS

See Project Specifications Dated for Technical Specifications

01 23 00 - 3 Alternates

SECTION 01 23 00

ALTERNATES

PART 1 - GENERAL

1.1 SUMMARY

A. This section identifies each alternate and describes the basic changes to be incorporated into the Work when each alternate is made a part of the Work by specific provisions in the Agreement between the City and the Contractor.

B. Refer to the Drawings and Specifications for the full scope of Work in each Alternate.

C. Coordinate related Work and modify surround Work as required to integrate the various elements of the alternates in the complete Work, when acceptance is designated in the Agreement or by Contract Modification.

D. Prices for all alternate work include all incidental cost including but not limited to mobilization, storage, handling, transportation, submittals, record drawings, quality control inspections, permits, project administration, bonds, insurance, warranties, as-built data base and all other requirements.

1. Cost or credit for each Alternate is net addition to or deduction from either Total

Base Bid Price during award or Contract Sum when such Alternate is accepted by Contract Modification.

1.2 RELATED SECTIONS

A. Section 00 41 00 – Bid Form.

PART 2 - SCHEDULE OF ALTERNATES

2.1 Add Alternate No. 1: Café Roof Replacement

A. Add Alternate Item: Replace existing flat seam revere copper roof, underlayment, slip sheet and ½” plywood in accordance with the drawings and specifications

B. Measurement and payment for this additive bid alternate will be made at lump sum price as named in the Schedule of Bid Prices and shall include full compensation to furnish all labor, materials, tools, equipment, and incidentals to complete the alternate work in accordance with the drawings and specifications.

PART 3 – EXECUTION

(Not Used)

END OF SECTION

01 25 13 - 1 Product Substitution Procedures

SECTION 01 25 13

PRODUCT SUBSTITUTION PROCEDURES

A. Section Includes: Administrative and procedura B. l requirements for handling requests for substitutions.

C. Related Sections:

1. Section 00 49 18 - Request For Product Substitution Form

2. Section 01 42 00 - References.

1.2 DEFINITIONS

A. Substitution: The proposed change by Contractor of a product, equipment, or service required by the Contract Documents is considered to be a request for substitution. The following are not considered to be requests for substitution:

1. Substitutions requested during the Bid period, and accepted by Addendum prior to opening of bids, are included in the Contract Documents and are not subject to the requirements specified in this Section.

2. Revisions to the Contract Documents requested by the City.

3. Specified options of products and construction methods included in the Contract

Documents.

4. Contractor’s determination of and compliance with governing regulations and orders issued by governing authorities.

1.3 REQUIREMENTS

A. Contractor's Total Bid Price for the work of this Contract shall be based on products, equipment items, or services listed by manufacturer's or supplier's name in the Technical Specifications.

B. For a product or manufacturer which is not specifically named, submit request for substitution. Where the terms "or equal”, or "or approved equal," or similar references are used, submit request for substitution for product or manufacturer not specifically indicated or named in the Specifications.

C. Deviations from the Plans or Specifications shall not be the basis for any extra charges above the original Bid Price for the work. Substitution requests shall not be the basis for extra charges above Contractor’s Bid Price for the work.

D. Contractor shall bear the cost of making all mechanical, electrical, structural, utility, or other changes required to accommodate the proposed substitution.

E. Substitutions described in this Section shall not be construed as submittals as described in Section 01 33 00 - Submittal Procedures.

01 25 13 - 2 Product Substitution Procedures

1.4 SUBSTITUTIONS BY CONTRACTOR

A. Not later than 10 calendar days before the bid opening, or within 10 calendar days after the date of Award, the Contractor shall submit a complete typewritten list of proposed substitutions including the substituted manufacturer's name, trade name, and model number (use Section 00 49 18). During the above time period, the City will consider formal requests for proposed substitutions only under the following conditions:

1. The burden of proof as to the type, function, and quality of proposed substitutions shall be upon the Contractor.

2. The City will determine the quality and utility of the Contractor’s proposed substitutions. The City's decision shall be final.

3. The City may require the Contractor to furnish at the Contractor's expense, a special performance guarantee, or other surety with respect to any substituted product, equipment item, or service.

4. After the 10 calendar day period, requests will be considered only when a product becomes unavailable due to no fault of the Contractor. In such cases, all provisions of this Section shall continue to apply.

5. The City's costs for reviewing substitution requests submitted after the 10 calendar day period shall be deducted from progress payments due the Contractor. This charge will not apply in cases where the product, equipment item, or service has become unavailable due to no fault of the Contractor.

6. With respect to all cost savings afforded by Contractor's proposed substitution, if it should be necessary (due to product unavailability) to make a substitution of any product, equipment item or service after the 10 day limit described in Article 1.4, A, then fifty percent (50%) of such savings shall revert to the City and fifty percent (50%) shall revert to Contractor. All such savings shall be shown as a credit upon final negotiation of the actual Contract Lump Sum Price. Provide manufacturer’s pricing information to document actual costs of the original and the substituted product(s).

B. Supporting Data: Provide complete data similar to that required for the product originally specified, including drawings, samples, literature, or detailed information sufficient to demonstrate that the proposed substitution is equal in quality and utility to the product or equipment originally specified.

1. Provide information regarding the effect of the substitution, if any, on the construction schedule.

2. Name and address of similar projects on which the substituted product or equipment has been used, and date of installation.

3. Complete breakdown of costs, indicating the amount to be deducted from the

Contract Sum if the proposed substitution is accepted.

4. Signed statement that the proposed substitution is in full compliance with the

Contract Documents and applicable regulatory requirements.

5. List of other work, if any, which may be affected by the substitution.

a. Contractor shall be responsible for the effect of a substitution upon related work, and pay the additional costs generated thereby, including the City design services associated therewith.

6. Information on availability of maintenance service and source of replacement materials.

7. Sample of manufacturer's standard form of warranty or guarantee for the proposed substitution.

8. Where required, itemize comparison of proposed substitution with product or equipment specified and list significant variations.

9. Submit data relating to changes in contract schedule.

10. Include accurate cost data comparing proposed substitution with product or equipment indicated or specified and amount of net change in Contract Sum.

01 25 13 - 3 Product Substitution Procedures

a. Include costs to other Contractors and costs for revisions to Drawings, Details, or Specifications.

11. Provide complete details regarding changes in requirements for power or other support facilities, auxiliary equipment or structural modifications.

C. Manufacturer’s Product Modifications: Submit a request for substitution in accordance with the above if the specified product or equipment model has been modified or improved by the manufacturer. If approved, the substitution shall be at no additional cost to the City, and all cost savings shall be credited to the City.

D. Substitutions will not be considered for acceptance when:

1. They are indicated or implied on submittals without a formal request from Contractor.

2. They are requested directly by a subcontractor or supplier.

3. It is specifically stated: “No Substitutions”.

E. Substitutions required by inability to obtain products or equipment specified will not be acceptable grounds for increase in Contract Sum or time for completion of the Contract.

F. Substitute products, equipment, or services shall not be ordered without written acceptance by the City.

G. Notify the City at the time of request for substitution where use of substituted products, equipment, or services indicated or specified would delay completion of the Contract.

1.5 QUALITY ASSURANCE

A. Certify with each substitution request that Contractor:

1. Has investigated the proposed substitution and determined that it is equal to or superior in all respects to the product or equipment indicated or specified.

2. Will furnish the same warranty/guarantee or bond for the proposed substitution as for the product or equipment indicated or specified.

3. Will coordinate the installation of an accepted substitution into the Work and make such other changes as required to complete the work in accordance with the Contract Documents and applicable regulatory requirements.

4. Waives claims for additional costs associated with the substitution which may subsequently become apparent.

5. Will pay costs of changes to Contract Documents required by accepted substitutions.

1.6 PROJECT CONDITIONS

A. The City will receive and consider Contractor’s request for substitutions only under the following conditions as determined by the City. If the following conditions are not satisfied, the City will return the request without action except to record noncompliance with the requirements.

1. The burden of proof as to the type, function, and quality of proposed substitutions shall be upon Contractor.

2. The City will determine the quality and utility of Contractor’s proposed substitutions. The City's decision shall be final.

3. The City may require Contractor to furnish at Contractor's expense, a special performance guarantee, or other surety with respect to any substituted product, equipment, or service.

4. Extensive revisions to the Contract Documents are not required.

01 25 13 - 4 Product Substitution Procedures

5. The substitution requested is consistent with the general intent of the Contract Documents.

6. The request is timely, fully documented, and properly submitted.

7. The specified product or equipment cannot be provided within the Contract Time as substantiated by written documentation from the supplier or vendor. The City will not consider the request if the product or equipment cannot be provided as a result of failure to execute the Work promptly or coordinate activities properly.

8. The specified product or equipment cannot receive necessary approval by a governing authority, and the requested substitution can be approved by the governing authority.

9. The specified product or equipment cannot be coordinated with other specified products or materials, and where Contractor certifies that the proposed substitution can be coordinated.

B. Failure of Contractor to provide substitution requests in a timely manner shall be sufficient cause for rejection by the City of any substitutions proposed.

C. Contractor’s submittal and the City’s acceptance of shop drawings, product data, or samples for work not conforming to the requirements of the Contract Documents shall not constitute an acceptable or valid request for substitution, nor do they constitute approval.

1.7 THE CITY’S ACTION

A. All substitutions shall require written approval by the City.

B. The City's approval of any substitution shall not relieve Contractor from compliance with all other requirements of the Contract Documents and for adequacy of the substituted items.

C. It shall be understood that:

1. The City will determine whether or not a product, equipment, or service is equal for the purpose intended in quality and utility to that specified. The City’s acceptance of substitutions shall not be construed as relieving Contractor of its responsibility to comply with the requirements of the Contract Documents.

2. The decision of the City on all such questions of equality and acceptability of proposed substitutions shall be final.

3. No claim of any sort shall be made or allowed against the City, its agents or sub-consultants as a result of any final decision to accept or reject any proposed substitute product, equipment, or service.

4. Use the specified product or equipment if the proposed substitution is not accepted or if the City’s decision is not received within the time specified above.

D. If necessary, the City will request additional documentation for evaluation within one week of receipt of a substitution request. Promptly provide the additional documentation requested. The City will notify Contractor of acceptance or rejection of proposed substitutions within 2 weeks of receipt of the additional documentation.

E. Contractor shall be responsible for all resultant changes and all additional costs which the accepted substitution requires in Contractor's work, the work of its subcontractors of all tiers and of other Contractors, and shall effect such changes without cost to the City.

F. If a proposed substitution is not accepted, use the product, equipment, or service originally specified or indicated.

1.8 DESIGN INTENT

A. In preparing these Specifications, the City has named those products which to his knowledge can meet the Specifications and are equivalent in construction, functional efficiency, and durability.

B. The first-named manufacturer is the basis for the project design and the use of alternative named, second-named, or unnamed manufacturers' products may require modifications in the project design and construction. If such alternatives are proposed by the Contractor and are favorably reviewed by the City, the cost of all modifications including utilities and support systems will be borne entirely by the Contractor.

1.9 CONTRACTOR'S REPRESENTATION

A. Requests for substitution(s) constitute a representation that the Contractor:

1. Has investigated the proposed substitution and determined that it is equal to or superior in all respects to the product indicated or specified.

2. Will furnish the same warranty/guarantee or bond for the proposed substitution as for the product indicated or specified.

3. Will coordinate the installation of an accepted substitution into the Work and make such other changes as required to complete the work in accordance with the Contract Documents and applicable regulatory requirements.

4. Waives claims for additional costs associated with the substitution which may subsequently become apparent.

5. Will pay costs of changes to Contract Documents required by accepted substitutions.

PART 2 – PRODUCTS

(ver. 10/04/18) 01 26 00 - 1 Contract Modification Procedures

SECTION 01 26 00

CONTRACT MODIFICATION PROCEDURES

A. Section Includes: General procedural requirements for changes, modifications, and extras.

B. Related Sections:

1. 00 72 00 – General Conditions, Article 6

2. 01 20 00 – Price and Payment Procedures: Application Procedures

3. 01 31 13 – Project Coordination: Requests for Information

4. 01 33 00 – Submittal Procedures: Construction Schedule

5. 01 78 39 – Project Record Documents

1.2 MINOR CHANGES

A. Clarifications: The City will advise of minor changes in the Work not involving an adjustment to Contract Sum or Contract by issuing written interpretations or clarifications of the Contract Documents as the City deems necessary such as supplemental instructions on Request for Information (RFI) Form or by a written field order by the City Representative.

1. Refer to Section 01 31 13 – Coordination for procedures for requesting information or clarifications on Contract Documents.

2. Pursuant to Paragraph 6.03, Change Order Requests and Proposed Change

Orders, of the General Conditions, such written interpretations and clarifications shall be binding on the City and Contractor. Promptly execute the work required by the City’s written interpretation or clarification.

B. Notification: If Contractor believes that a written interpretation or clarification justifies an adjustment in the Contract Sum or Time, submit to the City Representative a request for Change Order therefore before beginning the work required by the written interpretation or clarification or within seven calendar days from the date of the City’s response.

1.3 DOCUMENTATION

A. Document each quotation for a change in cost or time with sufficient data to allow evaluation of the quotation.

B. On request and within a reasonable period of time, provide additional data to support computations:

1. Quantities and type of products.

2. Labor breakdown by trade classification, wage rates, and estimated hours.

3. Equipment breakdown by type, size, rental rates, and equipment hours.

4. Taxes, insurance and bonds.

5. Mark-ups, including overhead and profit.

6. Justification for any change in Contract Time, including a schedule analysis identifying critical progress schedule activities delayed by the PCO.

7. Credit for deletions from Contract and work estimates of subcontractors, similarly documented.

Commented [JK1]: Need to confirm references

(ver. 10/04/18) 01 26 00 - 2 Contract Modification Procedures

C. Support each claim for additional costs, and for work done on a force account basis, with additional information:

1. Origin and date of claim.

2. Date of authorization for extra work by the City Representative as per Force

Account Change Order issued to Contractor.

3. Dates and times work was performed, and by whom.

4. Time records and wage rates paid.

5. Invoices and receipts for products, equipment, and subcontracts, similarly documented.

D. Failure to properly document or provide supporting documents related to additional work or credit of a claim shall invalidate such claims or upon decision of the City, proceed with the City’s best cost estimate of disputed additional work or credits.

E. Documentation, data preparation, and administration of change orders shall be considered as incidental work and no additional payment will be made therefore.

1.4 CHANGE PROCEDURES

A. The City may issue a Proposed Change Order (PCO) Memorandum which includes a detailed description of a proposed change with supplementary or revised Drawings and Specifications, and a change in Contract Time for executing the change if necessary.

1. Prepare and submit a cost proposal estimate to the City Representative for approval upon receiving a PCO within the number of calendar days per General Conditions Paragraph 6.03D, furnishing a complete breakdown of costs of both credits and extras, itemizing materials, labor, taxes, and mark-up for overhead and profit. Subcontract work shall also be indicated on the same form as for Contractor’s breakdown.

2. Limit Contractor’s and subcontractor’s mark-ups to the maximum percentages as specified for force account work under Paragraph 6.06, Cost of the Change Order Work, of the General Conditions. Contractor’s mark-up on work performed by a subcontractor shall be in accordance with Paragraph 6.06C of the General Conditions. No additional payment will be made by reason of performance of additional work by a subcontractor.

3. All requests for time extensions pursuant to Paragraph 7.02, Delays and Extensions of Time, of the General Conditions or claims for damages for delay caused by the City’s processing of Change Orders will be reduced by the additional time in excess of that allowed for Contractor to submit a PCO cost proposal as provided herein, provided that the activity was shown on the critical path on the base line schedule.

4. Submit additional data as specified under Article “Documentation” as requested by the City Representative.

5. The City will review Contractor's cost proposal estimate and will negotiate the final terms of Change Order with Contractor.

6. Upon approval of PCO by the City, the City will issue Change Order directing Contractor to proceed with the change in the work.

B. Contractor may propose a change by submitting a request for a PCO number to the City, describing the proposed change and its full effect on the Work, with a statement describing the reason for the change, and the effect on the Contract Sum and Contract Time with full documentation and a statement describing the effect on the Work schedule and operations.

1. Document any requested substitutions in accordance with Section 01 25 13.

2. Contractor's RFI submittal shall not constitute a request for change.

(ver. 10/04/18) 01 26 00 - 3 Contract Modification Procedures

1.5 UNILATERAL CHANGE ORDER

A. When time does not allow for the Change Order to be negotiated through the PCO process, or when the City and Contractor are unable to agree on the cost or time required to complete the change in the Work described in a PCO, the City may issue a document instructing the Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order based on the City's estimate of costs, if any.

B. The document will describe changes in the Work, and will indicate the City’s determination of any change in cost.

C. Promptly execute the change in Work.

D. If Contractor disagrees with the City’s estimate of cost and time or other conditions of a Unilateral Change Order, Contractor shall submit a written protest in accordance with Paragraph 6.05, Unilateral Change Orders, of the General Conditions within 15 calendar days of its receipt and before proceeding with the required work.

1. After the written protest has been filed and within 7 calendar days of completing said disputed work, submit a notice of potential claim for the cost differential between Contractor’s actual cost and the City’s estimate included in the Unilateral Change Order.

2. Within 30 calendar days of the date of said notice of potential claim submit to the City Representative a claim with written documentation as specified under Article “Documentation”.

1.6 FORCE ACCOUNT WORK

A. All Force Account work shall be witnessed, documented and approved in writing by the City on the day that the work is performed. No Force Account work that is not so reported to the City Representative will be paid by the City. The Contractor shall notify the City Representative in writing at least 24 hours in advance of its schedule before proceeding with the Force Account work. See also Section 00 73 00 - 1.5

B. Force account charges, a definite price for which has not been agreed on in advance, shall be recorded daily upon a Daily Force Account Report Form obtained from the City Representative.

1. Contractor or authorized representative shall complete and sign Form.

2. The Form shall provide an itemized account and supporting data and shall be countersigned by the City Representative.

1.7 EXECUTION OF CHANGE ORDERS

A. Execution of Change Orders: The City will issue Change Orders for signatures of parties as provided in the Conditions of the Contract.

B. The City shall have the right to audit all records in possession of Contractor relating to activities covered by Contractor.

1.8 CORRELATION OF CONTRACTOR SUBMITTALS

A. Promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Sum.

(ver. 10/04/18) 01 26 00 - 4 Contract Modification Procedures

B. Promptly revise progress schedules to reflect any change in Contract Time, revise sub-schedules to adjust time for other items of work affected by the change, and resubmit.

C. Promptly enter changes in Project Record Documents.

1.9 CONTINUING WORK DURING DISPUTES

A. The Contractor shall carry on and prosecute the work and maintain the progress schedule during all disputes and disagreements with the City. Time is of the essence. No work shall be delayed or postponed pending resolution of any disputes or disagreements, except as the City Representative and the Contractor may otherwise agree in writing.

B. The Contractor shall notify the City Representative at the beginning of each single day, shift, or phase before performing the disputed work. Failure to notify the City Representative at the beginning of each day, shift or phases will result in no verification of any work performed under dispute or disagreement. The Contractor and the City Representative shall agree upon the size and number of manpower, equipment, and materials for documentation at the end of every day, shift or phase until resolution or completion of the disputed work.

C. Submit a Disputed Work Report Form, obtained from the City Representative, on the day that work is performed if the City and Contractor disagree as to the City's determination of said work. See also Section 00 73 00 – 1.5

[2022.08.04 v1.96a] 01 31 13 - 1 Project Coordination

SECTION 01 31 13

PROJECT COORDINATION

1.1 SUMMARY

A. Section Includes: Provisions of coordination of the Work of the Contract and requesting clarifications and interpretations of the Contract Documents.

B. Related Sections:

1. 01 31 19 – Project Meetings.

2. 01 33 00 – Submittal Procedures.

1.2 GENERAL COORDINATION

A. Contractor shall be responsible for all project coordination.

B. Coordinate scheduling, submittals, and work of various sections to assure efficient and orderly sequence of installation of interdependent construction elements.

C. Coordinate the requirements for operation and maintenance data with suppliers and manufacturers of equipment and systems and the City to ensure timely delivery of required submittals in accordance with Section 01 33 00 – Submittal Procedures.

1.3 SUBCONTRACT COORDINATION

A. Coordinate the Work and do not delegate responsibility for coordination to any Subcontractor.

B. Anticipate the interrelationship of all Subcontractors and their relationship with the Work.

C. Resolve differences or disputes between Subcontractors, and other contractors concerning coordination, interference, or extent of work between sections of the specifications including assigned Contract work. Contractor's decisions, if consistent with the Contract Document requirements, shall be final.

D. Coordinate the work of Subcontractors so that their portions of the work are performed in a manner that minimizes interference with the progress of the Work.

1.4 ADMINISTRATION

A. General: Prepare a written memorandum on required coordination activities. Include such items as required notices, reports and attendance at meetings. Distribute this memorandum to each trade performing work at the project site. Prepare similar memorandum for separate contractors where interfacing of their work is required.

B. Coordination Meetings: Conduct general project coordination meetings with

Subcontractors at least weekly at regularly scheduled times convenient for all parties involved. These meetings are in addition to specific meetings held for other purposes, such as regular project meetings and special preinstallation meetings. Request

[2022.08.04 v1.96a] 01 31 13 - 2 Project Coordination representation at each meeting by every party currently involved in coordination or planning for the work of the entire project. Keep the City informed about coordination meetings. Conduct meetings in a manner which will resolve coordination problems.

Record results and minutes of each meeting and distribute copies to everyone in attendance and to the City.

C. Submittals shall be submitted to the City using the City provided Submittal Control Form using the City numbering system. Requests for Information (RFI) shall be submitted to the City using the City RFI Form and numbered sequentially. All other Contract deliverables shall be submitted via sequentially numbered and dated transmittal. After Notice to Proceed, all other Contract required written communication shall be provided to the City via sequentially numbered letter.

Examples of communication to be provided via sequentially numbered letter include but are not limited to: notice of unforeseen or differing conditions, change order requests, notification before proceeding with force account work, notice of potential, anticipated, and/or actual delay, notification that Contractor considers work substantially complete and request for inspection, notification that Contractor considers work complete and request for certificate of acceptance, designation of responsible competent person, notice of potential claims, and contract claims.

All written communications including but not limited to Submittals, RFIs, transmittals, and letters shall include the Contractor’s wet signature. Such written communications may be transmitted as attachments via email to the City Representative, provided wet signature originals are received by the City immediately following and no later than 7 calendar days from date of email.

1.5 REQUEST FOR INFORMATION (RFI)

A. Requirement: It is Contractor's responsibility to review Contract Documents a minimum of 30 days in advance of the work to be executed, and to request for information so that the City will have sufficient time to respond to Requests for Information prior to the start of actual construction of that part of the Work to which the RFI relates.

B. Form:

1. When an interpretation or clarification of the Contract Documents is required from the City, make the request on Form obtained from the City Representative.

2. Fill in all applicable information on the form.

3. Use one form for each request; limit the subject to one design discipline to expedite reply. Attach supplementary information where necessary.

4. The City will reply or give summary of reply on the same form and include supplementary information where necessary.

5. The completed form shall be the written record of each RFI.

6. Do not use any other RFI form on this Project.

C. Uses:

1. The RFI form shall be used for interpretation or clarification of the Contract Documents only.

2. Do not use the RFI form for the following; the City will not reply and will reject the

RFI:

a. Product or material substitution.

b. Questions relating to construction means, methods, techniques, sequences, procedures or safety precautions. (These are Contractor's responsibilities exclusively.)

c. Questions relating to construction schedule, coordination between trades, or division of work among subcontractors. (These are also Contractor's responsibilities exclusively.)

d. Questions on contract administration procedural matters, unless they require interpretation or clarification of the Contract Documents.

e. Dimensions or quantities which are shown on the Contract Documents, or which can be measured from the building, or calculated from the information contained in the Contract Documents.

f. Confirmation of interpretations or clarifications previously provided by the City.

g. The City will reject requests for interpretations or clarifications of the Contract Documents which can reasonably be derived from a review of the Contract Documents.

D. Reply:

1. The City will endeavor to reply to all RFI's promptly, generally no later than 15 calendar days from the day received.

2. When an RFI involves a complex subject, extensive research or development, or substantial input from other governmental agency, the City will inform Contractor and request additional time to prepare the reply. Contractor shall cooperate and agree to a reasonable time extension.

3. The reply shall be a clarification or an interpretation of the Contract Documents; the reply is not an authorization of change in the Contract Sum or Time.

4. Such written interpretation or clarification will be binding on Contractor and City. If Contractor believes that a written interpretation or clarification justifies an adjustment in the Contract Sum or Time, then Contractor shall make a written claim therefore as provided in Paragraph 6.03, Change Order Requests and Proposed Change Orders, of the General Conditions.

Union Square Café

01 29 73 - 1 Schedule of Values

SECTION 01 29 73

SCHEDULE OF VALUES

A. Section Includes: Submittal requirements, coordination, review and acceptance of the schedule of values for evaluating progress payment applications.

B. Related Sections:

1. 00 72 00 – General Conditions, Article 9, Payments and Completion

2. 01 20 00 – Price and Payment Procedures

1.2 SUBMITTAL REQUIREMENTS

A. Submit within 15 calendar days after the Notice to Proceed date but in no event later than 7 days before Contractor’s initial application for payment, a schedule of values covering the lump sum items.

B. The schedule of values shall consist of a detailed cost breakdown of Contractor’s Bid covering the Lump Sum Work and Lump Sum Items of Work by classification, in accordance with the Construction Specifications Institute’s MasterFormat® 2016 as represented by the Section 00 01 10 Table of Contents.

C The specific format and detail shall be acceptable to the City Representative for estimating and evaluating progress payments, as follows:

1. An unbalanced schedule of values providing for overpayment of Contractor on items of work that would be performed first will not be accepted.

2. The sum of the individual costs listed in the schedule of values shall equal the lump sum price bid under the Bid Item in the Schedule of Bid Prices for the Work activity.

2. Provide breakdown in sufficient detail to facilitate continued evaluation of progress payment applications.

3. Show the total cost of each item of work including all labor, material, equipment, fixed cost elements, incidental expenses, and overhead and profit.

4. Overhead and profit shall not be listed as separate items.

5. Identify separate line items for temporary items, mobilization, final cleaning, operations and maintenance manuals, and start-up, adjusting and testing.

6. Coordinate the preparation of the schedule of values with Contractor’s progress schedule.

1.3 REVIEW AND ACCEPTANCE

A. The City Representative will review and return Contractor’s schedule of values with comments within 7 days of its receipt. Contractor shall make corrections requested by the City Representative and resubmit for approval within 3 days.

B. Final acceptance by City Representative shall indicate only consent to the schedule of values as a basis for preparation of applications for progress payments, and shall not constitute an agreement as to the value of each indicated item.

Commented [JK2]: Confirm References

01 29 73 - 2 Schedule of Values

01 31 19 - 1 Project Meetings

SECTION 01 31 19

PROJECT MEETINGS

A. Section includes requirements and procedures for pre-construction and other project meetings to ensure quality of work.

1.2 GENERAL

A. The City Representative will arrange project meetings after consultation with Contractor and will inform the Contractor of the meeting time and location.

B. The Contractor’s attendance is required at all meetings.

C. The City Representative will be responsible for taking the meeting minutes and providing the

Contractor with a copy. The Contractor shall duplicate them and distribute the meeting minutes to the other participants of the meeting. There will be a fifteen-day limit for protesting items recorded in the minutes.

1.3 PRE-CONSTRUCTION CONFERENCE

A. Prior to commencement of Work, the City Representative will schedule and conduct a preconstruction conference.

B. Contractor shall be prepared to review and discuss the construction schedule and sequence of operations. The conference will be held at a time and location selected by the City Representative.

1.4 PROGRESS MEETINGS

A. The City Representative will schedule, prepare agenda, and administer meetings throughout progress of the Work at weekly intervals or more frequently, as required by the City Representative.

B. Attendance Required: Job superintendent, major Subcontractors and suppliers, as appropriate to agenda topics for each meeting.

C. Location: Project field office, unless otherwise notified.

D. Contractor shall provide a 3-Week Look Ahead Schedule.

1.5 PRE-INSTALLATION CONFERENCES

A. When required in individual specification Sections, Contractor shall convene a pre-installation conference at work site prior to commencing work of the Section.

01 31 19 - 2 Project Meetings

B. Contractor shall require attendance of parties directly affecting, or affected by, work of the specific Specification Section.

C. Contractor shall notify City Representative four days in advance of meeting date.

D. City Representative will prepare agenda, preside at conference, record minutes, and distribute copies within two days after conference to participants, with two copies to Contractor.

E. Contractor shall review conditions of installation, preparation and installation procedures, and coordination with related work.

PART 2 - PRODUCTS

01 31 29 - 1 Project Management Software

SECTION 01 31 29

PROJECT MANAGEMENT SOFTWARE

A. Procore Cloud Based Project Management Software The Contractor shall restrict all use of the system to activities related to the Project or work designated and authorized by the City. The locations designated are for use by the Contractor and the City.

1.2 REQUIREMENTS

A. To facilitate communication and track project documentation among the City Team Members and the Contractor, the City has obtained a project-specific instance and Subscription as Service (SaaS) licensing of Procore, a cloud based project and construction management software, for use on this project during construction and closeout.

1. Procore Technologies, Inc.

Carpinteria Ave Carpinteria, CA 93013 Phone: (866) 477-6267-6309 Email: info@procore.com Website: www.procore.com

B. The Contractor shall utilize Procore as directed by the City. The Contractor shall also utilize the City’s instance of Procore regardless of the Contractor’s existing subscription or licensing of Procure. The Contractor shall participate in all required training as needed to assure the tool is used as intended. On-demand training is available from Procore Technologies, Inc.

C. Procore will be used to log and track project related documents that include but are not limited to: Contractor request for information (RFI), Architect’s supplemental instructions (ASI), submittals, change orders, project transmittals, Contractor daily logs, meeting notes, progress photographs, and request for inspections.

D. General Guidelines and Use: Procore software program may only be used by individuals who are members of the City’s Team, and only for purposes that are consistent with the requirements and objectives of the City’s project. Use of the site is contingent upon compliance with the following rules of usage:

1. Scope: Communications not pertaining to the job established over the provided internet connection are not permitted. This includes but is not limited to the use of internet radio, streaming audio/video, personal instant messaging software, and other similar chat programs.

2. Members must protect their login account and password information from unauthorized disclosure.

3. Members may only use the Procore Program for legitimate purposes related to this project. Members may not use the site for non-project commercial purposes or personal purposes.

4. Members shall abide by the Guidelines in this document. Specifically, members shall not alter the organization or structure of the site without first consulting with the website Coordinator.

5. Members may not send harassing, offensive, unlawful, fraudulent, abusive, libelous or threatening messages in any form to another member or outside party using the site. Use of vulgar language and obscenities, and the uploading or mailto:info@procore.com http://www.procore.com/

(ver. August 2019) [2022.09.20 v1.97]

01 31 33 - 2 Partnering Procedures viewing or distributing of pornographic materials through the site is strictly prohibited.

(ver. 5/8/18) 01 32 16 - 1 Construction Progress Schedules - CPM

SECTION 01 32 16

CONSTRUCTION PROGRESS SCHEDULES - CPM

A. Scheduling of Work under the Contract shall be performed by Contractor in accordance with requirements of this Section.

1. Development of Schedule Submittals shall employ computerized Critical Path

Method (CPM) scheduling.

2. The Baseline Schedule and Project Schedule Updates shall be cost and resource loaded based on the Schedule of Values as approved by the City.

A. Drawings and general provisions of Contract, including General and Supplementary Conditions and other Division-01 Specification Sections, apply to this Section.

1.3 GENERAL REQUIREMENTS

A. CPM Schedule Submittals: Contractor shall submit the digital file with a .XER or .XML extension for all reviews, including but not limited to, the Baseline Schedule, Progress Schedule, Recovery Schedule, Notices of Delay, Time Impact Analysis, and all Claims.

B. Contractor is required to involve all subcontractors in the development, implementation, and updating process of its schedule.

C. Acceptance or approval of the CPM Schedule Submittals is of general nature only.

Failure by Contractor to include any element of work required for the performance of this contract shall not excuse the Contractor from completing all work required within any applicable completion date, notwithstanding the City approval of the CPM diagrams.

Items missing from the schedule after City approval are assumed to be incidental work, and at not cost to the city the Contractor may submit a revised schedule to include these items. The revised schedule is subject to review and approval by the City as described in “Revised Schedule” clause. No extension of time will be granted because of errors or omissions on the schedule. It is Contractor’s responsibility to incorporate all necessary activities to cover the work required by the Contract Documents.

D. The Baseline Schedule and analysis when approved by the City shall constitute the official project work schedule throughout the construction period. No alteration of the logic, duration of activities, etc. will be allowed without the approval of the City.

1.4 SUBMITTALS

A. The Baseline Schedule, Progress Schedule Update, Revised Schedule, Recovery Schedule, and reports prepared by Contractor shall be used for planning, organizing, directing, controlling, and reporting all work required by the Contract Documents.

B. The CPM Schedule Submittals shall be a minimum of three (3) hard copies and also on an acceptable digital format.

(ver. 5/8/18) 01 32 16 - 2 Construction Progress Schedules - CPM

C. The timely submission of the following is required:

1. Digital copy and three (3) hard copies of the Baseline Schedule fourteen (14) calendar days prior to commencing the Work of the Contract;

2. Progress Schedule Update including written narrative as per specifications on a monthly basis;

3. Activity Schedule on a weekly basis at the weekly progress meetings;

4. Revised schedule within ten (10) working days when requested by the City;

5. Resubmittal of any rejected Baseline Schedule, Progress Schedule Update, or revised schedule within five (5) working days after receipt of the returned schedule marked “RESUBMIT,” if necessary;

6. Daily Construction Reports, per section 1.11 of this specification.

D. Failure to comply with timely submission of any schedule will be just cause to withhold the progress payment of any portions thereof by the City and will trigger liquidated damages listed in Section 00 73 02.

E. Schedule Reviews: Unless otherwise stated, the City will review and respond to scheduling submittals within ten (10) working days after the submittal is received. If the schedule is not accepted, Contractor shall re-submit within five (5) working days after receipt of the City’s response if changes or additional information is requested. This review and resubmittal cycle will repeat until the schedule has been accepted by the City.

1.5 PLAN OF OPERATION

A. At the Pre-Construction Conference, the Contractor shall submit for the City’s review a Plan of Operation for the first 60 days of the Contract commencing after the Notice to Proceed. This schedule shall serve the project schedule needs until the Baseline Schedule has been accepted. Sufficient detail shall be included for the identification of submittals, permits, equipment procurement, construction activities.

1.6 CPM SCHEDULE SUBMITTALS

A. The CPM Schedule shall be prepared by Contractor using the precedence method of network diagramming.

B. Time Scaled Graphic network diagram showing the critical path shall not be larger than

24” x 48”.

C. Activity Description: Each Activity shall have a unique narrative description consisting of a work function and location.

D. All submittals that require City review and approval shall be incorporated in the CPM

Schedules.

E. All Activities shall have succeeding Activities except Work completion. At least one successor shall be a FF or FS relationship.

F. Contractor shall disclose in detail how weather delays, as specified in the General

Provisions of the Contract, will be incorporated into the Baseline Schedule. Contractor must keep a current “weather delay registry” that would be reviewed and agreed to by both parties during the Monthly Schedule Update submittal process.

(ver. 5/8/18) 01 32 16 - 3 Construction Progress Schedules - CPM

G. Contractor shall furnish the following computer-generated reports with the project identification, schedule and run date, and sort-type on the first page of each report.

1. List of all activities sorted by total float including ES, LS, EF, LF, and Total Float duration.

2. List of all activities sorted numerically including ES, LS, EF, LF, and Total Float duration.

3. List of all activities sorted numerically including ES, LS, EF, LF, Total Float duration, and Predecessor/Successor information of precedence network.

4. List of all activities sorted by responsibility including ES, LS, EF, LF and Total

Float duration.

5. List of activities on the critical path sorted numerically including ES, LS, EF, and

LF.

6. List of near critical activities (activities with total float less than ten (10) working days) sorted numerically including ES, LS, EF, and LF.

H. All CPM activity time duration in working days shall be specified in five (5) day work weeks excluding holidays to be identified by Contractor, unless specifically allowed by the Contract.

I. A maximum of fifteen (15) days duration shall be given to each CPM construction activity.

Any activity in excess of the fifteen (15) days shall be broken down in detail so that each detail activity will not exceed the fifteen (15) days maximum.

1.7 BASELINE SCHEDULE

A. Fourteen (14) calendar days prior to start of Work, Contractor shall furnish a Baseline

Schedule showing in detail the proposed sequence of activities. The City will not process any progress payments until the required schedule is submitted and accepted by the City.

B. The Baseline Schedule shall be calendar-based, using a precedence method network diagram in the CPM format indicating the critical path for the execution of the work utilizing the entire contract time.

C. Baseline Schedule shall include the following tabulated information for each Activity:

1. Activity beginning and ending event numbers

2. Estimated duration in working days

3. Trade code (responsibility code including Contractor, all Subcontractors, Supplier, and Owner)

4. Early start date (ES) and early finish date (EF) (calendar dated).

5. Late start date (LS) and late finish date (LF) (calendar dated).

6. Print the total and free float for each activity.

D. The network diagram(s) level of detail shall include but not be limited to:

1. Required approvals, permits, notices, etc. necessary for Contractor’s execution of the proposed work.

2. Preparation of shop drawing and working drawing submittals.

3. Administrative activities, procedures, and subsidiary actions that will affect the critical path, such as submittal and review of shop drawings, substitutions, alternative construction methods or alternative designs, and submittal to and review by the City and all utility companies involved including a schedule for coordination of all utility relocation work necessitated by Contractor’s operations.

(ver. 5/8/18) 01 32 16 - 4 Construction Progress Schedules - CPM

4. Procurement of materials and equipment including ordering, fabrication, and delivery.

5. Construction activities and sub activities tasks, including all activities shown on the Schedule of Values.

6. Order and delivery of long lead items.

7. Approvals and permits required by regulatory agencies or other third parties.

8. Schedules for Subcontractor’s Work, including engineering and design services.

9. Actual tests, submission of test reports and approval of test results.

10. Testing, training and assistance required under the Contract.

11. Punchlist and final cleanup.

12. Scheduled completion date shall be as specified within the time allowed.

E. The Baseline Schedule shall provide a practical schedule of activities performed within the…