commbuys.jobaid.sellers.revise.a.quote.after.bid.closes.5.13.16.pdf
PDF 779 KB Posted
- Attached to
- DEP-BWR-RFR-2017-15-ANALYTICAL LAB SERVICES
- Solicitation number
- BD-17-1045-BWR00-BWR01-16001
- Issued by
- Suffolk County, Massachusetts
About this file
This document is a Job Aid that provides instructions for vendors on how to revise a quote in COMMBUYS, the Massachusetts statewide procurement system, after a bid has closed. The job aid outlines the steps a vendor must take to respond to a buyer's request to revise a quote, such as when clarification or additional information is needed, a Best and Final Offer (BAFO) is requested, or an error in the original quote needs correcting. The document includes screenshots and detailed instructions for navigating the COMMBUYS system to access the Revision tab, open the revised quote, make the necessary edits, and submit the updated quote.
The related state and local contract opportunity is a Request for Response (RFR) issued by the Massachusetts Department of Environmental Protection (MassDEP), Division of Watershed Management, seeking to establish a list of pre-qualified analytical laboratory firms to provide environmental sample analyses on a project-by-project basis during the contract term. The RFR does not provide specific details on item quantities, response dates, award dates, or contract duration.
View the file
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Text version
Job Aid:
Revising a Quote in COMMBUYS After the Bid Has Closed
JA_Vendor_Revise-a-Quote-in-COMMBUYS-After-Bid-Closed_5-13-2016 1
This Job Aid shows vendors how to:
Revise a quote in COMMBUYS after the bid has closed
Of Special Note:
If a buyer requests a revision to your quote, you will be notified through a COMMBUYS generated email
Buyers may submit revision requests for various reasons:
o Clarification or additional information is needed o A Best and Final Offer (BAFO) is requested o An error in your quote needs correcting (e.g. “No Bid” must be changed to “No Charge” for a specific line item for awarding purposes)
Quotes in COMMBUYS may not be revised after the Bid Opening Date except at the buyer’s request
Screenshot Directions
1. Launch the COMMBUYS website by entering the URL for COMMBUYS (https://www.commbuys.com) into the browser.
Enter your login credentials and click the Login button on the COMMBUYS home page http://www.commbuys.com/
JA_Vendor_Revise-a-Quote-in-COMMBUYS-After-Bid-Closed_5-13-2016 2
2. Upon successful login, look for the quotes tab, below where it displays your name. Then select the Quotes tab.
3. Clicking on the Quotes tab opens five sections:
Informal Working Submitted Revision Withdrawn
Click on the Revision sub-tab to open the Quote and respond to the COMMBUYS revision request from the sourcing manager.
4. Under the Revision tab, select the Quote # hyperlink, which now lists an '-R1' indicating this is the first revision of your initial quote.
Subsequent revision requests will change the number (R2, R3, etc..).
Click on the Quote# hyperlink.
JA_Vendor_Revise-a-Quote-in-COMMBUYS-After-Bid-Closed_5-13-2016 3
5. You will now be asked to confirm that this revised quote has not yet been submitted. Click Yes to begin editing the quote.
6. The system will display the General tab and you can begin editing the quote as instructed by your sourcing manager. Please note that once all changes are made under each tab, you must select Save and Continue. Please complete work to all tabs (as instructed).
7. Once all edits have been made, click on the Summary tab to review.
JA_Vendor_Revise-a-Quote-in-COMMBUYS-After-Bid-Closed_5-13-2016 4
8. Once review is completed, select Submit Quote at the bottom of the Summary tab.
9. The system will ask that you confirm your intent to submit the quote. Click OK to continue.
10. If you return to the Quotes tab and click on Submitted quotes you will find your revised quote. You will also receive an email confirmation that the Quote has been submitted.
File details come from the government source that posted it. Updated .