Combo Synopsis-Solicitation_OES.docx

Combined Synopsis/Solicitation

Audio and Visual Services for Operational Executive Skills Course

773 Enterprise Sourcing Squadron

Joint Base San Antonio (JBSA) Lackland, TX 78226-1865

Date: 24 January 2025 Title: Audiovisual Rental for Operational Executive Skills (OES) Course

Request for Quote (RFQ) / Solicitation Number: FA805225R0008 Closing Response Date: 10 February 2025 at 10:00 AM Contact Point(s): Emmanuel Herring, Contract Specialist Email: emmanuel.herring@us.af.mil

Contact Point(s): Eric Oliver, Contracting Officer Cell: (210) 925-3441 Email: eric.oliver.5@us.af.mil

1. Description: Audio and Visual (AV) Equipment and Support Services at The Falls Church Marriott Fairview Park located at 3111 Fairview Park Dr, Falls Church, VA 22042. The dates of the FY25 event will be held 24-28 February 2025.

Fiscal Year 2025 objective will complete audio visual equipment and support for the OES Course for approximately 350+ attendees. Seven (7) handheld wireless microphones/speakers; seven (7) lapel wireless microphones with two floor stands and sound system, which can be used for the duration of the event with minimal recharging required during breaks in use; three (3) medium and six (6) small/medium projection surfaces and projectors with HDMI connector (government owned laptop(s) to be used for presentations). Projectors should connect with sound system so that audience may hear both video and microphone sound. Technician(s) to set up, maintain, and strike equipment needed for services. AV technical support should be on hand in case of malfunction. AV Equipment needs to be in place afternoon 23 February 2025 and equipment strike-down must be complete no later than 28 February 2025. The course will run 0800-1700 Monday - Friday.

This requirement shall be a Small Business set-aside: under NAICS 532490 with a size standard of $40.0M. The selected PSC is (W099). The Department of the Air Force, Air Force Installation Contracting Center (AFICC), 773 Enterprise Sourcing Squadron (ESS) has a requirement for the provision of the Aerospace Medicine Conference Support per the attached Statement of Objective (SOO).

2. Requirement: This requirement supports up to 350 newly selected Total Force senior leaders, to include newly selected squadron commanders, 3-letter functional managers (Chief of Medicine, Chief of Aerospace Medicine, Chief Nurses, Chief Administrator, Chief of Dental, and Chief of BSC's) and Senior Enlisted Leaders at least at the squadron level.

3. Period of Performance: The Period of Performance (POP) is for six (6) day period of performance. The entire period of performance for this contract action shall not exceed six (6) days.

4. Questions: The Government will accept questions concerning solicitation number FA805225R0008 until 29 January 2025 at 11:00 AM CST. Email your questions to eric.oliver.5@us.af.mil and emmanuel.herring@us.af.mil. Any questions received after this date and time need not be considered.

5. Quotes Due Date: Quotes must be submitted electronically to the Contract Specialist, Emmanuel Herring, via e-mail at emmanuel.herring@us.af.mil and Contracting Officer Eric Oliver at eric.oliver.5@us.af.mil. Quotes must conform to the requirements of this solicitation and be received no later than 10 February 2025 at 10:00 AM CST. It is the responsibility of the offeror to ensure that the quotes and its attachments are received. Any quotes received after designated closing date and time need not be considered. Quotes must include aggregate total of all CLINS on Pricing Schedule B. All quotes shall conform to the Contract Line Item Number (CLIN) structure of the attached Pricing Schedule B.

6. Notice to Vendor(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse Vendors for any costs. Respondent understands and agrees that it submits its quote at its own risk and expense, and releases 773 ESS/PK from any claim for damages or other liability arising out of the posting process. 773 ESS/PK shall not be liable for any errors in Vendor's response. Vendor is responsible for careful review of its entire response to ensure that all information is correct and complete. Vendors are liable for all error or omissions contained in their responses. All informational material submitted in response to this posting becomes the property of 773 ESS/PK and shall not be returned.

7. Period of Acceptance of Quotes: The Vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of offers.

8. Wide Area Work Flow (WAWF): Include in the quote that a Wide Area Work Flow (WAWF) account has been initiated or already established (DoD) has mandated the use of WAWF. All invoices shall be submitted using Wide Area Work Flow (WAWF).

To get more information about how to register for WAWF contractors can go to the following web site and download the Contract Pay information: http://www.dfas.mil/contractorpay/ContractPayInformation.pdf.

9. SAM Registration: Firms submitting a quote subsequent to the solicitation described herein, MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless if the package is considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov | Home .

List of Attachments:

1) Statement of Objective

2) Pricing Schedule B

3) Provisions and Clauses; Instructions to Offerors; Eval Criteria

4) Wage Determination WD 2015-4281 (Rev. 30) dated 22 July 2024