Combo Synopsis Solicitation - FA485523Q0067 - PACS.pdf

DEPARTMENT OF THE AIR FORCE

27TH SPECIAL OPERATIONS CONTRACTING SQUADRON (SOCONS)

Combined Synopsis/Solicitation

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Questions Due Date:

Response Deadline:

Point(s) of Contact:

Physical Access Control System (PACS)

FA485523Q0067

31 AUGUST 2023

12 SEPTEMBER 2023

18 SEPTEMBER 2023 at 12:00 P.M. Mountain Daylight Time

SSgt Ingrid Woolfolk – ingrid.woolfolk@us.af.mil, 575-784-6193 Dr. Jessica Baker – jessica.baker.12@us.af.mil, 575-904-5155

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request for Quotation (RFQ). The Request for Quotation (RFQ) number FA485523Q0067 shall be used to reference any written quote provided under this RFQ.

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 06/02/2023 Defense Federal Acquisition Regulation Supplement 07/20/2023 Department of the Air Force Federal Acquisition Regulation Supplement 07/07/2023

4. This requirement is being set-aside for: 100% Small Business Set-Aside.

The North American Industry Size Classification System (NAICS) code associated with this requirement is 334290 which has a small business size standard of 800 employees.

Description:

This requirement is for the purchase of a Physical Access Control System (PACS) for the 318 SOS.

Place of Delivery/Performance/Acceptance/FOB Point:

Cannon AFB, NM 88103 (Exact address will be provided in the purchase order.)

FOB Destination

Line Item Description Quantity Unit Unit Price Extended Price

0001 PHYSICAL ACCESS CONTROL SYSTEM

PACS

1 EA $ $

TOTAL $

General Information

Requirement Information

Quotes initially will be ranked from lowest to highest based on total cost. The Government will then evaluate the three lowest priced quotes for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the best interest of the Government. If additional quotes are evaluated for technical acceptability, they will be evaluated in the order of total cost. Award will be made to the responsible vendor whose quote is the lowest evaluated price among technically acceptable quotes.

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Jan 2017) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (b) first sentence revised as follows: “Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers will be submitted to sources listed above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

RFQ due date: 18 SEPTEMBER 2023 RFQ due time: 12:00 P.M. Mountain Daylight Time Email to SSgt Ingrid Woolfolk – ingrid.woolfolk@us.af.mil, 575-784-6193 AND

Dr. Jessica Baker – jessica.baker.12@us.af.mil, 575-904-5155

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be emailed to SSgt Ingrid Woolfolk – ingrid.woolfolk@us.af.mil, 575- 784-6193 AND Dr. Jessica Baker – jessica.baker.12@us.af.mil, 575-904-5155 by 12 SEPTEMBER 2023 at 12:00 P.M Mountain Daylight Time.

Please use this document to provide the following information with your quote:

Company Name: ____________ UEI Number: _______________ Cage Code: _______________ *Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above

Estimated Delivery Time: ____________ Payment Terms: _________________________ Warranty: ________________

Instructions to Offerors

FOB: Destination Shipping Cost included? Yes

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

FAR Provision *52.212-2, Evaluation -- Commercial Items (Oct 14), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

1. Technical: Quote must be rated as technically acceptable to be eligible for award. To be deemed technically acceptable, the following evaluation criteria must be met:

The Physical Access Control System (PACS) must be able to secure building 190 from unauthorized entry and allow entry to members who are approved for entry. Final results from this would be a total of four (4) total door access panels with three (3) on exterior doors and one (1) on a door to a secure open storage area.

There also needs to be a workstation to monitor access the units security shop and a way to code existing cards/create visitor badges for access to visitors. This is not a military unique requirement and can be acquired in the commercial marketplace.

2. Past Performance: Award will not be made to any offeror that has relevant negative past performance.

3. Price: Award will be made to the lowest priced vendor meeting all other evaluation criteria.

(b) A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award.

Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability. Please provide the names, addresses and points of contact for all financial institution organizations utilized to determine if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a

Evaluation Criteria http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1130_159445 quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Attachment 1 – Provisions and Clauses

Attachment 2 – PWS

Attachment 3 – Wage Determination 2015-5457

Attachments