Combo Synopsis Solicitation FA301626Q0175.pdf

502d Contracting Squadron Combined Synopsis/Solicitation

Request for Quote Solicitation No.: FA301626Q0175

(The quote shall be effective 30 days after submission)

This is a combined synopsis/solicitation for commercial products prepared in accordance with RFO .

This announcement constitutes only solicitation. This announcement constitutes the only solicitation; offers are being requested and a separate written solicitation will not be issued.

Solicitation number FA301626Q0175 is issued as a request for quotation (RFQ) for Purchase of Chairs for the 367 Cyberspace Operations Squadron (COS) at Joint Base San Antonio (JBSA).

Description of Product: The current workstation chairs for the 367 COS and JMOC-T are outdated, obsolete, and failing. Approximately 85% of the chairs are over a decade old. The demanding operational tempo requires personnel to remain at their workstations for extended periods, necessitating constant "24/7" use of the chairs.

This heavy usage drove the research to find a durable, chairs with a comprehensive, long-term warranty. Vendor shall deliver the Chairs in accordance with the Salient Characteristics.

Question Submission Deadline: All questions must be submitted in writing by email no later than 11:00 AM Central Daylight Time (CDT) on , 1 July 2026. Response to questions will be posted by the Government on SAM.gov, contracting opportunities website as received. Questions submitted after this date/time will not be considered unless determined by the Contracting Officer.

Quote Submission Deadline: All quotes, along with the completed portions of the solicitation, must be received by 1 :00 AM Central Daylight Time (CDT) on Friday, 17 July 2026. Quotes submitted after this date/time will not be considered unless determined by Contract Officer that accepting a quote after the submission deadline is the most advantageous for the government.

Attachments:

S Brand Name or Equal to Justification

Mission ~ Wingman ~ Partners

Please provide the information below:

FOB Destination Payment Terms:

Company Name: DUNS #:

Cage Code:

POC: Telephone #

E-Mail Address: Tax ID #:

Warranty Information:

Do you have capacity to invoice electronically through WAWF? (Yes/No)

Special Notes and Instructions

Basis for Award. 502 CONS/PKBC will issue one firm-fixed price purchase order to the vendor who is found to be responsive, responsible, and who provides the best value at the lowest priced technically acceptable for the requirement. The Government intends to make one (1) single award from this solicitation based on available funds.

Failure to acknowledge Amendments will result in your quote not being considered for award.

Contract type shall be Firm Fixed Price (FFP).

NAICS code is 337214, Chairs (except wood), office type, manufacturing and the size standard is

1,100 Employees.

Funds. Funds are not currently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation either before or after the closing date for receipt of proposals. The Government has no obligation to reimburse an offeror for any quote’s costs.

Brand Name or Equal to. This solicitation is for a Brand Name or Equal to ergoCentric, in accordance with R-DFARS 206.103-170(c). Any quote submitted by a contractor shall provide Chairs that meets all the required salient characteristics.

Manufacture Name: ergoCentric CAGE Code: 3AP41

Instructions to Submitting Quote. The quote will be determined to represent the best value by following the RFO 52.212-1(b) INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS ADDENDUM

(pg. - )

Evaluation Factors for Award. Offerors shall review the evaluation factors that help the government determined if the quote is fair and reasonable in accordance with the combo synopsis/solicitation and its attachments. Please see RFO 52.212-2 EVALUATION— COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES ((pg. )

Clarifications. Clarifications are exchanges between the Government and offerors where offerors are given the opportunity to resolve minor or clerical errors or clarify certain aspects of their proposal. Clarifications can be used to enhance the Government’s understanding of a proposal, allow reasonable interpretation of a proposal, or facilitate the Government’s evaluation process.

Clarifications include, but are not limited to, addressing: ambiguities of the proposal; other concerns such as perceived deficiencies, weaknesses, errors, omissions, or mistakes; the relevance of an offeror's past performance information; and adverse past performance information to which the offeror has not previously had an opportunity to respond.

Clarifications do not permit offerors to revise their proposal and cannot be used to cure proposal deficiencies or material omissions or materially alter the technical or cost elements of the proposal.

However, contracting officers may request additional information or documentation provided the cost/price or other material elements of the proposal are unchanged.

Clarifications may occur, at the contracting officer’s discretion, at any time after receipt of proposals through contract award. Contracting officers are not required to conduct clarifications with an offeror. If the contracting officer conducts clarifications with one or more offerors, it is not required to conduct clarifications with any other offeror.

Mandatory Registrations.

Notice to Offeror. The Government reserves the right to cancel this Request for Quote (RFQ), either before or after suspense date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse an offeror for any costs. The contractor shall not request, nor will the Government make payments for any preliminary measurement, quotes, bids, site visit, time or proposal cost incurred.

Delivery: 30 days ARO. Delivery shall be FOB Destination and included in CLIN prices noted above, unless otherwise and clearly noted by quoter in submitted quote.

FA301626Q0175

Solicitation/Contract Form

Chairs

Chairs in accordance with S Product Service Code: 7110

Supplies or Services & Prices or Costs Additional Information/Notes

Item Supplies / Services Quantity Unit Unit Price Amount

Cha

Equipment Type: Chairs Product Service Code: 7110 Pricing Arrangement: Firm Fixed Price

1 Lot of Work

Requirements C

Packaging and Marking

Inspection and Acceptance Overall Contract Inspection/Acceptance Locations

0001 Inspection and Acceptance Location

Both Destination Instructions: S .

DoDAAC: F2MT90 CountryCode: USA

F2MT90 367 COS

AF NO MILSBILLS PROC CP 2109774283, 250 HALL ST STE 345 BLDG 2058

SAN ANTONIO, TX 78243-7081

UNITED STATES

Deliveries or Performance

Line Item Delivery Schedule Quantity Address and POC Special Handling/Notes

Delivery Requested By 1 Lot Ship To FoB Details Delivery Date 14 Aug 2026 DoDAAC: F2MT90 Contractor

CountryCode: USA Destination

0001 F2MT90 367 COS

AF NO MILSBILLS PROC CP 2109774283, 250 HALL ST STE 345 BLDG

SAN ANTONIO, TX 78243-7081

UNITED STATES

Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018

DFARS Clauses Incorporated by Full Text

Alternate/ Deviation

Variation Effective Date

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

o the entitlement system.

"Payment request" and "receiving report" are in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For xed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report by the Contracting

Combo

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving

N/A

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial nancing, submit a commercial nancing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) The Contractor shall use the information in the Routing Data Table below only to ll in applicable elds in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Name WAWF WAWF

Pay DoDAAC F87700

Issue By DoDAAC FA3016

Admin DoDAAC FA3016

Inspect By DoDAAC F2MT90

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the

-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g)

(1) The Contractor may obtain regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

POC shall be provided to the Awardee

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Special Contract Requirements

Contract Clauses

FAR Clauses Incorporated by Reference

DFARS Clauses Incorporated by Reference

Variation Effective Date

Number Title Effective Date Alternate/

Deviation Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Of cials. Sep 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022

252.204-7004 Antiterrorism Awareness Training for Contractors. Jan 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services. Jan 2023

252.223-7008 Prohibition of Hexavalent Chromium. Jan 2023

252.225-7001 Buy American and Balance of Payments Program. Feb 2024

252.225-7002 Qualifying Country Sources as Subcontractors. Mar 2022

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. Jun 2023

252.232-7010 Levies on Contract Payments. Dec 2006

252.247-7023 Transportation of Supplies by Sea. Oct 2024

FAR Clauses Incorporated by Full Text

52.219-28 Postaward Small Business Program Rerepresentation. (Deviation 2026-O0038) (Feb 2026)

Postaward Small Business Program Rerepresentation (Feb 2026) (Deviation 2026-O0038)

Deviation

52.203-19 Prohibition on Requiring Certain Internal Con dentiality Agreements or Statements. Jan 2017 52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038) Feb 2026

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Feb 2026

Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026-O0038)

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation 2026-O0038) Feb 2026

52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation 2026-O0038) Feb 2026

52.219-6 Notice of Total Small Business Set-Aside. (Deviation 2026-O0038) Feb 2026

52.222-3 Convict Labor. (Deviation 2026-O0038) Feb 2026

52.222-19 Child Labor-Cooperation with Authorities and Remedies. (Deviation 2026-O0038) Mar 2026

52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026-O0038) Feb 2026

52.222-50 Combating Traf cking in Persons. (Deviation 2026-O0038) Feb 2026

52.222-90 Addressing DEI Discrimination by Federal Contractors. (Deviation 2026-O0040, Revision 1) Apr 2026

52.223-23 Sustainable Products. (Deviation 2026-O0038) Feb 2026

52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act. (Deviation 2026-O0038) Feb 2026

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024

52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023

52.233-1 Disputes. (Deviation 2026-O0038) Feb 2026

52.233-3 Protest after Award. (Deviation 2026-O0038) Feb 2026

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038) Feb 2026

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038) Apr 2026

Special Contract Requirements

Contract Clauses

Supplemental Clauses Incorporated by Full Text

5352.201-9101 Ombudsman (Jul 2013)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. Juan Martinez, Deputy Director, AFICC/KT, 2035 First Street West, JBSA Randolph TX 78150-4304, telephone 210-652-1722, juan.martinez.2@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number

(571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

List of Attachments

Number Attachment Name Attachment Description Reference Identi er Date Line Item

01 Statement of Need

Characteristics

Speci cation

08 Jul 2026

02 Brand Name or

Equal to Justi cation

Brand Name or Equal to Justi cation

08 Jul 2026

Representations, Certi cation, & Other Statements

Number Title Effective Date

52.223-4 Recovered Material Certi cation. May 2008 52.240-90 Security Prohibitions and Exclusions Representations and Certi cations. (Deviation 2026-O0038) Feb 2026

DFARS Clauses Incorporated by Reference

Alternate/ Deviation

Variation Effective Date

Deviation Variation Effective Date

252.203-7005 Representation Relating to Compensation of Former DoD Of cials. Sep 2022

252.225-7055 Representation Regarding Business Operations with the Maduro Regime. May 2022

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation. Jun 2023

Instructions, Conditions, & Notices to Offerors or Quoters

Number Title Effective Date Alternate/ Deviation

Variation Effective Date

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Con dentiality Agreements or Statements-Representation.

Jan 2017

52.204-7 System for Award Management-Registration. (Deviation 2026-O0038) Feb 2026

DFARS Clauses Incorporated by Reference

Number Title Effective Date

252.204-7024 Notice on the Use of the Supplier Performance Risk System. Mar 2023

Alternate/ Deviation

Variation Effective Date

Addendum to RFO 52.121-1 Instructions to Offerors-Commercial Products and Commercial Services (Feb 2026) (Deviation 2026-O0038) the paragraph is tailored as followed:

Instructions to Offerors-Commercial Products and Commercial Services (Feb 2026) (Deviation)

(a) Submission of offers. Submit signed and dated offers to the of ce speci ed in this solicitation at or before the exact time speci ed in this solicitation. As a minimum, offers shall include-

Offerors shall submit one electronic copy of the following:

Must ll out and submit the Combo Synopsis/Solicitation (pg.2).

Must ll out and submit the CLINS Unit Price & Unit Amount (pg. 5). Offeror must also include in the electronic copy of the following (Ref. in FAR clause 52.212-2(a) (No individual document below shall exceed ten (10) pages.

Provide a detailed price breakdown for the established solicitation and its associated attachments.

Provide a technical approach detailing the product's technical data and the speci c procedures. The technical approach must clearly demonstrate how the Offeror will meet all requirements listed in the Statement of Need.

To be eligible for award, the Offeror must be registered and active in the System for Award Management (SAM.gov) and represent as a Small Business under the assigned NAICS code for this solicitation.

(5) Responses to provisions that require Offeror completion of information, representations, and certi cations (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer rm for 30 calendar days from the date speci ed for receipt of offers, unless another time period is speci ed in an addendum to the solicitation.

(c) Late submissions, modi cations, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modi cations or revisions to the Government of ce designated in the solicitation by the time speci ed in the solicitation.

(2) Any offer, modi cation, or revision received after the time speci ed for receipt of offers is "late" and will not be considered unless it is received before award is made and the Contracting Of cer determines that accepting the late offer would not unduly delay the acquisition. However, a late modi cation of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government of ce designated for receipt of offers by the exact time speci ed in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time speci ed for receipt of offers will be deemed to be extended to the same time of day speci ed in the solicitation on the rst work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors.

Therefore, the Offeror's initial offer should contain the Offeror's best terms. However, the Government reserves the right to conduct discussions, if necessary.

The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debrie ngs. If a postaward debrie ng is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency's evaluation of the signi cant weak or de cient factors in the debriefed Offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

52.252-5 Authorized Deviations in Provisions. (Nov 2020)

Authorized Deviations in Provisions (Nov 2020)

(a) The use in this solicitation of any any Revolutionary Federal Acquisition Regulation Overhaul( (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Revolutionary Defense FAR Supplement(48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

Evaluation Factors for Award

Addendum to RFO 52.212-2 Evaluation-Commercial Products and Commercial Services Addendum. The paragraph is tailored as follows:

Evaluation-Commercial and Products Evaluation-Commercial (Deviation)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Price Reasonableness. 502 CONS/PKBC, using one or more of the techniques de ned in RFO 15.404-1, will determine if the quote is fair and reasonable. The offeror must provide all documents listed and comply with all quote instructions to be considered "responsive" to this RFQ.

Technical Factor. The technical quote should be written so that the evaluator can make a thorough evaluation as to whether the quote meets the technical requirements of this solicitation. The technical quote shall be speci c, detailed, and complete as to clearly and fully demonstrate that the quoter has a thorough understanding and ability to perform the technical requirements in the Salient Characteristics. Statements such as "the Quoter understands", are considered inadequate. The technical quote may include photographs, brochures, previous work on similar requirements, etc., in order to fully explain the quoter's approach.

The technical quote shall NOT contain any reference to price.

Best Value Determination. For this procurement, best value determination will be made based on the Lowest Priced, Technically Acceptable (LPTA) Approach.

Offerors are advised that their initial submission shall represent their best effort. Only Technically Acceptable quotes, either initially or as a result of interchanges, are eligible for award. The Government will rank proposals by price and evaluate the technical acceptability of the three (3) lowest-priced offers on an Acceptable/Unacceptable basis. If the initial three (3) lowest submissions fail to meet the speci ed technical criteria, the Government will continue assessing subsequent offers in order of price. The evaluation process terminates once the lowest priced quote is determined to be technically acceptable, although the Government reserves the right to evaluate additional quotes to establish adequate price competition. Contingent upon a determination of contractor responsibility IAW RFO 9.104, award will be made to the lowest-priced, technically acceptable offeror whose quote conforms to the solicitation requirements and the statement of work, without further evaluation of other offers.

Technical Evaluation Ratings: below. The technical evaluation team will evaluate the factors identi ed below. For a quote to be rated as "Acceptable", all technical factors must be rated "Acceptable". If any technical factor is rated "Unacceptable", the overall proposal will be rated as "Unacceptable". The failure of an Offeror to meet any or all technical criteria will result in a technically unacceptable rating and render the quote ineligible for award. The technical factors will receive one of the ratings listed below: Technically Acceptable: The offer clearly meets the minimum requirements of the solicitation. Technically Unacceptable:

Offer does not meet the minimum requirements of the solicitation. Initially, the three (3) lowest-priced quotes will be evaluated against the following technical factors. The Government will continue evaluating subsequent offers as necessary.

Technical Factors:

Does the quote meet the characteristics described in the Statement of Need (SON), as well as meeting the combined synopsis solicitation?

Did the offeror provide a technical approach to ensure the technical data meets the needs of this solicitation?

Did the quote provide the brand name speci ed in this solicitation? If Brand name not provided, did offeror provide an equivalent brand that meets all the salient characteristics provided in Attachment 1?

Is the offeror registered in SAM.gov under the assigned NAICS code as a small business?

(b) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance speci ed in the offer, shall result in a binding contract without further action by either party. Before the offer's speci ed expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)