Combo Synopsis - 6CTS Tatical Vehicle Maintanence.pdf

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in the Federal Acquisition Regulation (FAR) subpart 12.6, following FAR 13 Simplified Acquisition procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

1. The solicitation number is FY26MRZRMXBPA. This solicitation is issued as a Request for Quote (RFQ).

2. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06, effective 1 October 2025.

3. This combined synopsis/solicitation is being issued as a Total Small Business set-aside, and the associated NAICS code is 441227 - Off-road all-terrain vehicles (ATVs), wheeled or tracked, dealers, Small Business Size Standard $40M.

4. Quotes shall provide a completed Price List as part of their offer (see “Attachment 2 – Price List - 6 CTS Tactical Vehicle Maintenance”).

5. DESCRIPTION OF SERVICES: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items as well as non-personal services necessary to inspect and service of Polaris MRZR, Polaris MRZR-Alphas, Polaris Ranger XP Crew Cab, and Club Car Golf Cart.

PLEASE SEE “Attachment 1 – SOW - 6 CTS Tactical Vehicle Maintenance” FOR MORE

INFORMATION.

7. Place of delivery is Nellis AFB, Nevada, and inspection and acceptance is FOB destination.

8. Inspection and Acceptance: FOB Destination

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Mar

2023)

REQUIREMENTS. All quotes shall include the following minimum information: Product Specifications, CAGE Code, SAM Unique Entity ID, Taxpayer I.D. No., Payment Terms, Discount Terms, Offerors Reps and Certs, Point of Contact, Phone, Fax, Email and Proposed Delivery Schedule. IAW FAR 52.204-7 and DFARS 252.207-7004 Alt A, prospective vendors must be registered in the System for Award Management (SAM) database prior to contract award. Lack of SAM registration shall be a determining factor for contract award. Prospective vendors should visit the SAM website at http://www.sam.gov.com to register. To ensure your quote along with any and all attachments are received, attachment(s) must be less than 10 MB [in total]. It is the responsibility of the offeror to contact the government to confirm receipt of the quote prior to the offer due date and time.

(1) FAR 52.212-1, paragraph (b)(8), is changed to read:

(8) Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.

(2) FAR 52.212-1, paragraph (c), is changed to read:

(c) Period for acceptance of offers. The offeror agrees to hold prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

(3) To be considered for this requirement, the offer must complete the Price Sheet fully. To complete the pricing on each CLIN as required, the contractor shall fill out just the unit price cells, the extended price and a total price for all CLINs will auto populate. Please ensure that all prices, extended prices and total prices are checked and verified for accuracy. DO NOT go two

(2) digits beyond the decimal point.

(4) In accordance with FAR Part 9, Contractor Qualifications, the Government has a right to retrieve past performance information through the Government’s past performance databases, Federal Awardee Performance Integrity Information System (FAPIIS) and Past Performance Information Retrieval System (PPIRS). Any active exclusions will deem the contractor non-responsible, therefore, the offeror will not be eligible for contract award.

An offeror determined to have an unsatisfactory performance record will be determined non-responsible, therefore, the offeror will not be eligible for contract award. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on past performance.

QUESTIONS DUE DATE. Questions are due on Tuesday, 17 February 2026 at 10:00AM

PDT.

OFFER DUE DATE. Quotes are due on Friday, 20 February 2026 at 10:00AM PDT.

Only electronic offers submitted via email will be considered for this requirement. Acceptable proposal formats include Adobe PDF, Excel and Microsoft Word, all other formats cannot be opened and will be considered nonresponsive. Submit offers to SSgt Wesley, Elijah at elijah.wesley@us.af.mil and TSgt Perry, Vincent at vincent.perry.2@us.af.mil. Please include the solicitation number, FY26MRZRMXBPA, in the subject line of the email to ensure prompt receipt of your offer.

(End of Provision)

DELIVERABLES: At a minimum, Quotes shall provide the following with their proposal:

a. Technical Proposal outlining how the work will be accomplished in accordance with the

SOW.

b. Attachment 2 – Price List - 6 CTS Tactical Vehicle Maintenance

52.212-2, Evaluation – Commercial Items (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1 – Price

Factor 2 – Technical

Award will be made to the Offeror whose Acceptable Technical Proposal represents the Best Value to the Government. Best Value will be determined by the Lowest Priced Technically Acceptable offer. Offers will be organized by the Total Evaluated Price (TEP) of their offer and mailto:elijah.wesley@us.af.mil mailto:vincent.perry.2@us.af.mil then evaluated for technical acceptability. The Government will begin the technical evaluations with the lowest priced offer and proceed until a technically acceptable offer is identified, once this occurs evaluations will cease.

Factor 1 – Price. The Government will evaluate an offer by TEP. The Government will determine the total evaluated price for all offers by first adding the total price for the base and all option years. Then, the price of the six-month extension will be calculated by taking 50% of the final option year’s total price. Evaluation of options shall not obligate the Government to exercise the option(s).

If only one offer is received, the Government may use various price analysis techniques and procedures to ensure a fair, reasonable, and realistic price. It is expected that the competitive nature of this acquisition will drive price reasonableness and fairness.

Factor 2 – Technical. Technical acceptability will be determined on an Acceptable or Unacceptable basis. To be determined technically acceptable the contractor shall provide an offer that clearly meets the requirements of the Solicitation and the Performance Work Statement.

The Government intends to evaluate proposals and award one (1) contract without discussions with offerors. Therefore, the offeror’s initial proposal shall contain the offeror’s best terms. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

A written notice of award or acceptance of an offer shall result in a binding contract utilizing the offeror’s acceptable proposal.

FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/

(End of clause)

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/

(End of clause)

PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE

http://www.acquisition.gov/

FAR 52.204-24 - Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

FAR 52.204-25 - PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

FAR 52.204-26 - COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION

(OCT 2020)

FAR 52.212-3 - Offeror Representations and Certifications—Commercial Products and Commercial Services (Dec 2022)

FAR 52.212-4 - Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023)

FAR 52.212-5 - Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services (Jan 2025)

FAR 52.219-1 - Small Business Program Representations (Feb 2024)

DFARS 252.232-7003 - Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011)

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Dec 2022)

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Sep 2022)

DFARS 252.232-7006 - Wide Area Workflow Payment Instructions (Jan 2023)

DFARS 252.232-7010 Levies on Contract Payments (Dec 2006)

DFARS 252.244-7000 Subcontracts for Commercial Products or Commercial Services (Nov 2023)

DAFFARS 5352.201-9101 - Ombudsman (Jul 2023)

DAFFARS 5352.242-9000 - Contractor Access to Air Force Installations (Jun 2024)

DAFFARS 5352.223-9001 Health and Safety on Government Installations (Jul 2023)

List of Attachments

Attachment 1 – SOW - 6 CTS Tactical Vehicle Maintenance

Attachment 2 – Price List - 6 CTS Tactical Vehicle Maintenance

TERMS AND CONDITIONS

1. DESCRIPTION OF AGREEMENT: This is a pre-priced Blanket Purchase Agreement (BPA) for non-personal services. Under this BPA, the contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items as well as non-personal services necessary to inspect and service of Polaris MRZR, Polaris MRZR- Alphas, Polaris Ranger XP Crew Cab, and Club Car Golf Cart.

2. EXTENT OF OBLIGATION: The government will be obligated only to the extent of authorized purchases actually made under this BPA by authorized personnel.

3. PRICING: Prices quoted for shall be as low as or lower than those charged under the supplier's most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment.

4. PURCHASE LIMITATIONS: Individual Call Orders placed under this BPA shall not exceed a total combination of $25,000.00 per call.

5. NOTICE OF INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THIS BPA

AND DOLLAR LIMITATIONS: A list of names of individuals authorized to purchase under this agreement, identified by title of position and by name of individual, organizational component, and the dollar limitation per purchase; titled “Authorized caller List.”

6. DELIVERY TICKETS: An original delivery ticket or sales slip shall accompany all deliveries or shipments under this BPA. The delivery ticket or sales slip shall contain the following minimum information.

a) Name of Supplier.

b) BPA Number.

c) Date of Purchase.

d) Purchase number.

e) Itemized list of supplies or services furnished.

f) Quantity, unit price, and extension of each item, less applicable discounts.

g) Date of delivery of shipment.

7. PRICE LIST: Price lists are subject to the following terms and conditions:

A. Price Lists on company stationery or letterhead signed as original copy will be submitted to the contracting officer for approval.

B. Contractor is authorized to submit an annual change to the price list. Change must be submitted to the Contracting Officer no later than thirty calendar days prior to the effective date of the price change. Any price list changes other than the annual request must be submitted with adequate justification for price increase.

C. The contractor may offer voluntary price reductions (VPR) for previously approved items without written approval. These reductions should be shown as "VPR" on the invoice.

8. WORK REQUESTS: Work requests under this BPA may be made orally by any appointed Call Order Agent. Work performed or services provided, may be paid only by third party government purchase credit card.

9. INVOICE:

A. An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. Copies of delivery tickets shall support these invoices.

The delivery ticket or sales slip shall contain the following minimum information.

i. Name of Supplier.

ii. BPA Number.

iii. Date of Purchase.

iv. Purchase number.

v. Itemized list of supplies or services furnished.

vi. Quantity, unit price, and extension of each item, less applicable discounts.

vii. Date of delivery of shipment

B. Invoices signed by the contractor and in original copy, shall be sent to:

Will update upon award

C. The period of any discounts will commence on the final date of the billing period or on the date of receipt of invoices for all deliveries accepted during the billing period, whichever is later.

10. SHIP TO: As specified in each call.

11. DISCOUNT TERMS: As stated on individual invoices.

12. PAYMENTS: Payments will be made by GOVERNMENT PURCHASE CREDIT CARD (GPC) not to exceed $25,000.00.

13. COMPLIANCE WITH APPLICABLE FEDERAL, STATE AND LOCAL

REQUIREMENTS: In performing work under this agreement, the Contractor shall comply with all relevant federal, state and local statutes, ordinances, laws and regulations.

14. PROVISIONS ON CONTRACTING OFFICERS AUTHORITY: The Contracting Officer is the only person authorized to approve changes in any of the requirements under this agreement, and notwithstanding any provision contained elsewhere in this agreement, said authority remains solely with the Contracting Officer. In the event the contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

15. CANCELLATION: Subject BPA is cancelable, by either party, with a thirty (30) day written notice.