Combo_Syn_Sol_Aircraft_Wash_Lub_Ops.docx

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Combined Synopsis/Solicitation Aircraft Wash and Lubrication Operations Homestead Air Reserve Base (HARB), FL

Document Type: Combined Synopsis/Solicitation Solicitation Number: FA6648-26-Q-0008 Posted Date: 29 July 2026 Response Due Date/Time: 10 August 2026, 2:00 PM EDT (1400 hours) Product or Service Code (PSC): J015 - Maint/Repair/Rebuild of Equipment: Aircraft and Airframe Structural Components NAICS Code: 488190 - Other Support Activities for Air Transportation Set-Aside: 100% Total Small Business Set-Aside Small Business Size Standard: $40.0 Million Primary Contracting Officer: Lois Faye Ritter (Faye) — lois.ritter.1@us.af.mil | Phone: 786-415-7472

I. Description of Solicitation

(i) This is a combined synopsis/solicitation for commercial services prepared in accordance with RFO Subpart 12.2 (RFO Deviation effective April 20, 2026), as supplemented by R-DFARS Part 212 (Class Deviation 2026-O0028, effective December 18, 2025) Defense FAR Supplement: Mitigating Risks Related to Foreign Ownership, Control, or Influence. This announcement constitutes the only solicitation; quotations are being requested and a separate written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ) under Solicitation Number FA6648-26-Q-0008.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-05.

(iv) This requirement is a 100% Total Small Business Set-Aside. The associated NAICS code is 488190 with a small business size standard of $40.0 Million.

II. CLIN Structure & Schedule of Items Pricing shall be submitted for the base year and all option years utilizing the detailed CLIN structure below. Offerors shall input pricing directly onto the SF 1449.

Note: The Government is open to industry recommendations for revisions or improvements to this CLIN structure. Offerors may submit suggested structural revisions along with their quotes.

CLIN Breakdown (Base and Option Years)

III. Description of Requirements The Contractor shall furnish all necessary personnel, supervision, transportation, and materials, except for Government-furnished facilities, equipment, and materials listed in Paragraph 3 of the PWS (Attachment 2), to wash and lubricate aircraft at Homestead Air Reserve Base (HARB), FL.

Key Performance Parameters:

Aircraft Fleet and Size: 28 F-16C aircraft, each with an approximate surface area of 1,173 sq ft.

Static Displays: One (1) F-16 and one (1) F-4 static display aircraft located near Buildings 476 and 335 must receive a full exterior wash once annually. These washes are consolidated directly into the main Aircraft Wash CLINs and are not represented as separate lines.

Anticipated Workload: Between one (1) and four (4) aircraft washes per week. F-16 aircraft are to be washed every 180 days IAW TO 1F-16C-6-11 and TO 1F-16C-23.

Time Limitations: The maximum normal allowable time for an F-16 wash is 8 hours from the scheduled start time.

Location of Performance: Services will be performed at the assigned wash rack adjacent to the Alternate Fuel Barn/Building 4710, or inside the new wash facility (Building 183) once constructed.

Hours of Operation: Standard hours are 0700-1530, Monday through Friday, plus one UTA weekend per month.

Swing Shift Option: The Government reserves the option to transition to swing shift hours (1500-2330). Notice will be provided to the Contractor one week prior.

Maintenance Systems: The Contractor must obtain access to the Maintenance Information System (MIS) and document completion of all wash and lubrication tasks in the Integrated Maintenance Data System (IMDS) and aircraft forms (AFTO 781).

Experience Requirements:

The Contract Manager (CM) and Alternate CM must have at least one (1) year of experience performing the same services.

Contractor employees must have at least one (1) year of experience in DOD or commercial aircraft cleaning/related services.

IV. Place of Performance and Period of Performance Place of Performance:

Homestead Air Reserve Base (HARB) Homestead, Miami-Dade County, FL 33039 Period of Performance:

The contract will feature a 12-month base period (anticipated start date: 1 September 2026) and four (4) individual 12-month option periods, to be exercised at the sole discretion of the Government.

V. Specific Terms, Access, & Environmental Regulations Contractor Access to Department of the Air Force Installations (DAF Part 42): The Contractor shall submit a written request on company letterhead to the Contracting Officer listing the contract number, work site location, start/stop dates, and the names of all employees and subcontractor employees requiring access.

All contractor personnel must submit a Background Investigation Request (Attachment 5).

Approved identification badges must be prominently displayed at all times.

Elimination of Class I Ozone Depleting Substances (ODS) (DAF Part 23): Contractors shall not provide any service or product requiring the use of Class I ODS (such as Halons 1011, 1202, 1211, 1301, 2402; CFCs; Carbon Tetrachloride; Methyl Chloroform; or Methyl Bromide) in the performance of this contract.

Emergency Mass Notification System (EMNS) (DAF Part 42): All contractor personnel whose normal place of duty is on the installation must register an after-hours contact number or email in the EMNS.

ECA PKI Requirement: The Contractor must acquire an External Certification Authority (ECA) Public Key Interface (PKI) certificate to enable encrypted email communications containing Controlled Unclassified Information (CUI).

Terms and Conditions IAW Solicitation

VI. Cybersecurity, SPRS, and NIST Compliance Under the latest acquisition regulations implemented through the government-wide Revolutionary FAR Overhaul (RFO) and DoD Class Deviation 2026-O0025 The Feb 2026 FAR overhaul renumbered the CMMC clauses — here's the quick map : r/NISTControls, cybersecurity and assessment frameworks have transitioned to streamline operations.

DFARS 252.204-7012 Status (Still Fully Applicable): This legacy foundational clause (Safeguarding Covered Defense Information and Cyber Incident Reporting) remains fully active, applicable, and required under the current framework All contractors must continue to implement the 110 security controls of NIST SP 800-171 Rev. 2 to safeguard Covered Defense Information (CDI).

CMMC Level 2 (Self-Assessment) Required: While third-party certification is on hold, CMMC Phase I self-assessment and affirmation requirements remain fully active and mandatory. To be eligible for award, offerors must have a current, accurate NIST SP 800-171 Rev. 2 self-assessment score posted in the Supplier Performance Risk System (SPRS).

· If the offeror's current posted SPRS score is below 110, a detailed Plan of Action and Milestones (POA&M) must be submitted with the proposal to be considered for award.

DFARS 252.240-7997 (replaces DFARS 252.204-7020) The legacy assessment requirements clause has been renumbered and relocated to DFARS 252.240-7997 (NIST SP 800-171 DoD Assessment Requirements). This clause now covers only government-performed Medium and High Assessments under NIST SP 800-171A; self-assessment definitions are consolidated under the CMMC Self-Assessment framework.

FAR 52.240-93 (replaces FAR 52.204-21) The basic safeguarding of covered contractor information systems (Level 1 / FCI) has been relocated to FAR 52.240-93 under FAR Part 40.

DFARS 252.204-7021 (CMMC Requirements): This clause remains active and retains its original numbering. If the requiring activity invokes CMMC Level 2 (Self), offerors must perform their self-assessment, log their results in the Supplier Performance Risk System (SPRS), and execute periodic continuous compliance affirmations.

Supplier Performance Risk System (SPRS) Notice: In accordance with R-DFARS 252.204-7024, the Government will review and evaluate the offeror's performance and risk profiles (including quality, delivery, and cybersecurity postures) in SPRS prior to making an award determination.

VII. Instruction to Offerors (RFO 52.212-1 Deviation 2026-O0038) All offerors shall meet the requirements of the RFQ identified in RFO 52.212-1 and 52.212-2 addenda. Failure to do so will be at the Offeror’s own risk. The Government shall not pay any Offeror for any cost or expenses associated with the preparation of their quote. Offerors must follow the instructions contained herein to assure timely and equitable evaluation of the offer.

Offerors are required to be fully responsive to and consistent with all of the solicitation requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

Required Quote Package Structure Offerors shall submit a clear and complete quote in three distinct volumes via email to the Contracting Officer.

Volume I: Technical Acceptability (Maximum of 15 pages) The Technical Acceptability volume must illustrate a clear capability to perform the required operations in the Performance Work Statement (PWS) and must contain the following components:

Understanding of Requirement: Detailed explanation of the offeror’s ability to perform the required services. A simple statement of capabilities will not suffice. The offeror must address how they will accomplish the requirements of the performance work statement (PWS). Address your solution for meeting or exceeding the Government's minimum performance or capability requirements in the PWS. Include product specification sheets, confirmation of Buy American Act compliance, and any applicable warranty information.

Compliance with Technical Manuals: Explicit commitment to execute all operations in strict conformance with T.O. 1-1-691, T.O. 1F-16C-23, and T.O. 1-1-1. This includes specific lubrication, PPE, winds, wind-driven chemical hazards, and water-pressure thresholds.

Environmental & Run-off Management Plan: A clear operational plan outlining how the contractor will utilize the base wash rack and manage heavy-metal and oil run-off into the government-furnished oil-water separator, ensuring compliance with local Miami-Dade Chapter 24 regulations.

Quality Control Plan (Draft QCP): A draft QCP outlining inspection systems, schedules, defect prevention methods, and record-keeping procedures IAW PWS Section 2.1.

Staffing and Mobilization Strategy: Proof of an adequate labor supply to handle sporadic, scheduled wash cycles without causing flight-line delay backlogs.

Experience: Verification of Contract Manager (CM) and employee minimum experience requirements (at least 1 year of experience in DOD or commercial aircraft cleaning/related services).

Volume II: Past Performance Relevance Threshold: The offeror shall submit up to three (3) past performance references showing contracts involving commercial or military aircraft pressure washing, lubrication, or aerospace corrosion prevention performed within the last three (3) years.

Reference Details: Each reference must include the contract number, agency/customer, period of performance, total contract value, and point of contact (name, phone, email).

Volume III: Administrative & Price SF 1449 Fill-Ins: Offerors must complete blocks 17a (Company Name, Address, POC, Cage Code, and UEI) and sign/date blocks 30a-c of page 1 of the SF 1449.

CLIN Pricing: Offerors must input unit and total prices for CLINs 0001, 1001, 2001, 3001, and 4001 in the Schedule of Items (Section II, this document).

Representations/Certifications: Offerors shall complete the necessary fill-ins and annual representations and certifications in SAM.gov or within the solicitation package.

Acknowledgement of Amendments: Offerors shall complete and initial the Acknowledgment of Amendments located on the Model Contract (Block 19 of SF 1449).

Exceptions & Discrepancies: Identify and explain any exception, deviation, or assumption with an accompanying rationale.

Cybersecurity Verification: Proof of active NIST SP 800-171 assessment score and senior-official annual affirmation in SPRS, and a POA&M if the SPRS score is below 110.

Invoicing Certification: Confirm compliance with R-DFARS 252.232-7003 and capability to process invoices electronically via Wide Area Workflow (WAWF) (https://wawf.eb.mil).

VIII. Evaluation Factors (RFO 52.212-2 Deviation 2026-O0038) Quotes will be evaluated using four distinct, sequential evaluation steps:

Step 1: Sorting and Ranking All quote packages that are determined timely, consistent with, conforming to, and complete in accordance with the instructions provided in RFO 52.212-1 Instructions to Offerors will be ranked from lowest to highest Total Evaluated Price (TEP). The TEP is calculated as the sum of the firm-fixed-price CLINs for the Base Year and all four option periods. The three (3) quotes with the lowest TEPs will proceed to Step 2.

Step 2: Technical & Price Realism Evaluation The three (3) quote packages with the lowest TEPs will be evaluated for Technical Capability on a pass/fail (Acceptable or Unacceptable) basis. To receive an "Acceptable" rating, the quote must satisfy the standards in Volume I (Compliance with Technical Manuals, Environmental & Run-off Management Plan, Quality Control Plan (Draft QCP), Staffing and Mobilization Strategy and Experience) Concurrently, the TEP will be evaluated for completeness, fairness, reasonableness, balance, and realism. (The Government reserves the right, but is not obligated, to conduct a price realism analysis on any quote that the Government deems appropriate to prevent unbalanced or unrealistically low pricing).

Of the three (3) quote packages, only the package(s) that receive an “Acceptable” technical rating and are determined to be complete, fair and reasonable, balanced, and realistic will proceed to Step 3.

Step 3: Past Performance Evaluation of Lowest TEP Of the quote package(s) that proceed to Step 3, only the package with the lowest TEP will be evaluated for past performance.

To be rated "Acceptable," past performance references must demonstrate a record of satisfactory quality, timely completion, and cooperative management.

In accordance with FAR 15.305(a)(2)(iv), offerors without a record of relevant past performance will receive a "Neutral" rating, which shall be evaluated as "Acceptable."

If the proposal with the lowest TEP receives an "Acceptable" past performance assessment rating, a recommendation will be made to award to that offeror, and evaluations of the other quotes will cease.

If the proposal with the lowest TEP does not receive an "Acceptable" past performance assessment rating, the other two (2) packages in Step 3 will receive a past performance evaluation. If one or both of the two packages receive an “Acceptable” rating, the evaluation stops, and these offerors will proceed to Step 4.

Note: If none of the three lowest TEP quote packages receive an “Acceptable” rating in Step 2 or 3, Steps 1 and 2 will be reopened and the remaining proposals will be evaluated starting with the next lowest TEP until one quote package receives an “Acceptable” past performance assessment rating or until all proposals are evaluated. In this case, all evaluated quote packages will proceed to Step 4.

Step 4: Discussions & Best Value Tradeoff Decision The Government, at its discretion, may conduct discussions with those offerors inside Step 4 or will make a best value decision in accordance with the evaluation criteria established in the RFQ. Only one (1) award will be made under this solicitation.

The Government will evaluate the quote package(s) in Step 4 and a tradeoff decision will be made between past performance and price, where past performance is significantly more important than price. The evaluation may result in an award being made to a higher past-performance-rated, higher-priced, technically acceptable offeror, whereby the decision to award is consistent with the evaluation factors and the Government reasonably determines that the higher past performance rating of the higher-priced offeror outweighs the price difference.

The Government will not award a contract to an offeror that receives a Performance Assessment rating of “unacceptable.” While the Government will strive for maximum objectivity, the tradeoff process is subjective; therefore, professional judgment is implicit throughout the selection process.

IX. Wage Determination & SCA Compliance Guidance The Service Contract Act (SCA) applies to this requirement. Offerors are responsible for ensuring that their proposed wages align with or exceed the minimum labor rates mandated in Attachment 3, Wage Determination No. 2015-4543 (Revision 35, Last Revision 5/14/2026) for Miami-Dade County, FL.

As an administrative guide, the following labor categories are most relevant to aircraft washing, drying, pre-wash masking, and lubrication:

X. Proposal Submission & Contact Information All quote packages are due by 7 August 2026 at 2:00 PM EST (1400 hours).

Offers must be sent to the Primary Contracting Officer, Lois Faye Ritter (Faye), at lois.ritter.1@us.af.mil prior to the closing date via electronic mail.

Email File Size Limit: Please note the maximum file size we can receive is 20MB from external sources; emails over this file size will not be received.

DoDSAFE Submission: If your quote package is larger than 20MB, you will need to submit using DoDSAFE procedures. To request a DoDSAFE drop-off link, please email the Contracting Officer at least two (2) business days prior to the solicitation closing date.

Questions and Clarifications: Any technical or administrative questions must be submitted to the Contracting Officer at least four (4) business days prior to closing.