Combo Solicitation- WWTP Nov 21 2025.pdf

DEPARTMENT OF THE AIR FORCE

27TH SPECIAL OPERATIONS CONTRACTING SQUADRON (AFSOC)

Combined Synopsis/Solicitation

Requirement Title: Cannon AFB – Operation and Maintenance of Wastewater Treatment Plant 2026-2029

Solicitation Number: FA485526R0001

Solicitation Issue Date: 21 November 2025

Questions Due Date: 17 December 2025 at 1:00 PM MST

Site Visit Date: 04 December 2025 at Cannon AFB WWTP

Response Deadline: 07 January 2025 at 12:00 P.M. MST

Point(s) of Contact: SSgt Karina Bala, karina.bala@us.af.mil , 575-784-6218

SrA Iris Rangel Bermudez, iris.rangel_bermudez.1@us.af.mil , 575-784-2945

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

2. This solicitation is being issued as a Request for Proposal. The Request for Proposal (RFP) number FA485526R0001 shall be used to reference any written proposal provided under this RFP.

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 10/01/2025 Defense Federal Acquisition Regulation Supplement 10/01/2025 Air Force Federal Acquisition Regulation Supplement 10/16/2024

4. This requirement is being set aside for: 100% Small Business Set-Aside.

5. The North American Industry Size Classification System (NAICS) code associated with this requirement is 221320 which has a small business size standard of $35M.

6. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

General Information mailto:karina.bala@us.af.mil mailto:iris.rangel_bermudez.1@us.af.mil

Description:

This acquisition is for non-personal services. The Vendor shall provide all management, tools, supplies, equipment, certified personnel and labor necessary to ensure Wastewater Treatment Plant (WWTP) services are performed at Cannon AFB, New Mexico, in accordance with all federal, state, and local laws. The Cannon AFB WWTP has a total capacity of approximately 1.5 million gallons per day (MGD). Service includes the operation, maintenance, inspection, and repair of all equipment at the WWTP in strict accordance with Performance Work Statement (PWS). Services include, but are not limited to, the following:

• Establishing a preventative maintenance inspection (PMI) program to include maintenance work, report submittal, and record maintenance.

• Performing sampling and laboratory analysis.

• Waste and effluent disposal.

• Perform sludge and grit disposal to maintain a clean and orderly site.

• Prepare all related correspondence and operating reports.

• Operating the WWTP IAW Cannon AFB's New Mexico Environment Department state-issued discharge permit.

• Visual inspection and calibration of flow meters to the Cannon AFB Golf Course Pond and North Playa Lake.

• Service is required 24 hours a day, seven (7) days per week.

• Services will be performed at the WWTP located on Cannon AFB, NM.

There are no unique requirements related to this service.

Contract vehicle available for this acquisition is a firm-fixed price contract.

The period of Performance will be:

• 01 Mar 2026- 28 Feb 2027 (base year)

• 01 Mar 2027 - 29 Feb 2028 (OY1)

• 01 Mar 2028- 28 Feb 2029 (OY2)

• 1 Mar 2029 - 31 Aug 2029 (6 Month extension of services if needed)

Place of Delivery/Performance/Acceptance/FOB Point:

Cannon AFB, NM 88103 (Exact address will be provided in the contract.)

FOB Destination

Line Item

Description Quantity Unit Unit Price Extended Price

0001 Operations and Maintenance 12 Months $ $ 0002 Grounds Maintenance 12 Months $ $ 0003 Additional External Lab Testing 12 Months $ $

0004 Time and Materials - per. PWS section 1.3 (CMRR) 1 Year $ $

Requirement Information

1001 Operations and Maintenance 12 Months $ $ 1002 Grounds Maintenance 12 Months $ $ 1003 Additional External Lab Testing 12 Months $ $

1004 Time and Materials - per. PWS section 1.3 (CMRR) 1 Year $ $

2001 Operations and Maintenance 12 Months $ $ 2002 Grounds Maintenance 12 Months $ $ 2003 Additional External Lab Testing 12 Months $ $

2004 Time and Materials - per. PWS section 1.3 (CMRR) 1 Year $ $

TOTAL $

Proposals shall include the following information:

Company Name: ____________________________ UEI Number: __________________ Cage Code: ___________________ *Number of Employees_____________ *Total Yearly Revenue_______________ *Information required in determining the size of business for the NAICS referenced above.

FAR Provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition. As prescribed in FAR 12.301(b) (1), the following addendum is provided for this solicitation and hereby amends any language therein:

Addendum 52.212-1 - Instructions to Offerors - Commercial Items (Sep 2023)

GENERAL INSTRUCTIONS

To ensure timely and equitable evaluation of proposals, Vendors must follow the instructions contained herein.

Vendors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and the identified evaluation factors. Failure to meet a requirement may render a proposal ineligible for award. By submission of its proposal, the Vendor agrees to hold the prices firm until 31 March 2026.

To be determined responsive, the Vendor must submit all documentation to demonstrate the following:

1. Acknowledgement of compliance with all solicitation terms and conditions.

2. Acknowledgement of all of the solicitations’ amendments.

Proposals shall consist of three (3) separate parts: Part I – Technical Capability, Part II - Past Performance, and Part III - Price.

Only responsive proposals will be evaluated in terms of Technical Capability, Past Experience, and Price.

Unresponsive proposals may be excluded from the competition.

Instructions to Offerors

1. Vendors are cautioned to examine this solicitation in its entirety to ensure the proposal contains all necessary information, provides all required documentation, and is complete in all respects.

2. The Government is not obligated to make another request for the required information, nor does the

Government assume the duty to search for data or to cure problems it finds in proposals.

3. The Government reserves the right to enter into interchanges with Vendors whose proposals are determined to be technically unacceptable, if it is in the Government's best interest to do so.

4. If interchanges are determined to be in the Government's best interest, the Government will enter into interchanges only with Vendors whose proposals do not contain significant informational deficiencies.

5. Late proposals will not be accepted. A proposal is considered late if it is not received before the submission due date and time.

6. Updates to the solicitation, to include amendments, notices, and other information, will be made available on the Contract Opportunities section of the SAM.gov website. Vendors are advised to continuously monitor the SAM.gov website for new information. Vendors are deemed to have knowledge of all information that is posted to the SAM.gov website.

A site visit is scheduled for 04 December 2025 at 0800 Mountain Standard Time. The meeting location will be the visitor center at Cannon AFB, NM. Vendors shall e-mail POCs listed above no later than 01 December 2025 at 1600 Mountain Standard Time, providing the following information to attend the site visit:

1. Company name

2. Number of people attending (no more than 2 per company)

3. Each person’s name/phone number (All members attending must be REAL ID verified.)

PROPOSAL PREPARATION

1. Proposals should be prepared in a clear, legible, and practical manner. Proposals shall be submitted in

English. Any proposal that fails to comply with the requirements of the RFP will be deemed nonresponsive and will not be evaluated or considered for award.

2. Proposals should not be longer than ten (10) pages.

3. Offerors shall be registered and Active in the System for Award Management (SAM) and have no current Exclusions at the time of proposal submission.

4. Proposals and all associated files shall not be locked or password-protected in Adobe Portable

Document Format (PDF) Files. All PDF files must be viewable in Adobe Acrobat and shall be formatted to contain searchable text. The Government will not accept scanned or image-only PDF files.

5. Compressed files (e.g. *.zip) and Executable files (e.g. *.bat, *.exe, *.jar, *.vb, *.wsf) WILL NOT BE

ACCEPTED.

6. Address any questions or concerns to the Contracting Office. The subject of the email will be "Questions

- FA485526R0001." Questions shall annotate a reference to the specific RFP element to which they pertain. All questions submitted by the deadline set forth on page 1 of this RFP will be taken into consideration and answered via posting to SAM.GOV (https://www.sam.gov). Written requests for questions shall be sent to: SSgt Karina Bala, karina.bala@us.af.mil , SrA Iris Rangel Bermudez iris.rangel_bermudez.1@us.af.mil by 17 December 2025 at 1:00 PM MST.

All referenced documents for this RFP are available on the SAM.gov website. Potential offerors are encouraged to follow for real-time e-mail notifications when information is posted on the website for this RFP.

All submissions shall reference the solicitation number FA485526R0001, include the company information and point of contact, phone number, and e-mail address. Proposals shall ONLY be submitted digitally by e-mail prior to the time set for proposal closing (07 January 2025, 12:00 p.m.).

In addition to the requirements outlined above, proposals shall consist of three additional separate parts.

Part I – Technical Capability Subfactor I - Staffing Plan Subfactor II – Maintenance Plan Subfactor III – Environmental Compliance Plan PART II – Past Performance Subfactor I – Past Performance Information Form Subfactor II – CPARS Part III – Price

PART I – Technical Capability Subfactor I: Staffing Plan Description: Offerors shall submit a staffing plan demonstrating their ability to operate the WWTP on a continuous 24/7 basis. The staffing plan shall include:

1. A description of how personnel will be organized and scheduled to ensure continuous operations, and a developmental plan for each certification level.

2. A resume for the proposed Contract Manager showing certification as a Level IV operator in the State of New Mexico. The Contract Manager shall be available by the contract start date of 01 MARCH 2026.

3. An example staffing schedule covering a 30-day period that demonstrates shift coverage for all hours.

Subfactor II: Maintenance Plan

Description: The Offeror shall submit two to five examples of maintenance plans from prior wastewater treatment plant projects of similar scope and complexity. Each plan shall include:

1. Preventive maintenance schedules, to include ground maintenance.

2. Corrective maintenance procedures as stated in the PWS section 1.3.

3. Contingency plan during any infrastructure upgrades.

4. Safety compliance considerations.

Subfactor III: Environmental Compliance Plan

Description: Offerors shall submit an environmental compliance plan that describes the procedures the Offeror will use to ensure compliance with applicable federal, state, and local regulations. The plan shall include:

1. Monitoring practices to include a plan for testing, to be performed either in-house or through external laboratory services.

2. Reporting procedures with response time to NMED and CORs to include:

a. Notification of Spills.

3. Provide two to five examples of how the Offeror has successfully implemented compliance practices on a prior project.

PART II – Past Performance

Subfactor I: Past Performance Information Form

A Past Performance Information Form (PPIF), Attachment 3, is provided with the RFP for Offerors to send references of their choice. PPIF references who have returned the forms will be used in the Past Performance evaluation. Please note that the PPIF will only be accepted if it is received directly from the reference, and the PPIF must also be received by the RFP due date and time. Once submitted, the information contained therein shall be considered sensitive and shall not be released to the Offeror. PPIFs are to be sent directly to:

SSgt Karina Bala, karina.bala@us.af.mil; SrA Iris Rangel Bermudez iris.rangel_bermudez.1@us.af.mil by 07 January 2025 at 12:00 PM Mountain Standard Time.

The Government will consider and evaluate the Offeror’s past performance information, to include the PPIFs, which are deemed recent and relevant for the requirements of this RFP in accordance with provision 52.212-2 Evaluation – Commercial Products and Commercial Services.

Subfactor II: CPARS

The Government will also use information submitted from the Contract Performance Assessment Reporting System (CPARS) to assess Past Performance.

PART III – Price

Offerors shall submit pricing information to support the completeness and reasonableness of their proposed prices for all CLINs. The pricing information submitted should fully support the PWS requirements for each major functional element specified in the PWS. Offerors shall use and include the Pricing Worksheet (Attachment 2).

Specified CLINs (0004, 1004, 2004) will be awarded as a Time-and-Materials contract line item. Offerors shall propose a Not-to-Exceed (NTE) price IAW PWS section 1.3. These CLINs are not firm fixed price requirements. The proposed NTE amounts shall include all applicable labor categories, hourly rates, materials, and any other elements necessary for performance as dictated in the PWS. The contractor bears all risk associated with exceeding the NTE amount.

The resultant contract will be awarded on a Firm-Fixed Price basis. Accordingly, specific CLIN prices shall be fixed, and not subject to revision if selected for contract award.

NEW MEXICO GROSS RECEIPTS TAX: The State of New Mexico assesses a Gross Receipts Tax for firms conducting business within the state. This tax is imposed based on revenue derived from business operations within the state without regard to the location of the business entity. Offerors are advised that any offer received will be presumed to include this cost of business and any request for adjustment of your prices, as a mistake in bid, either before or after contract award, will not be considered. The rate of the New Mexico Gross Receipts Tax may be obtained from the New Mexico Taxation and Revenue Department (http://www.tax.newmexico.gov) at (505) 827-0700.

FAR Provision 52.212-2, Evaluation – Commercial Product and Commercial Services (Nov 2021) applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

Addendum to 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021)

Basis for Contract Award: This is a subjective tradeoff in which competing Offerors’ technical capability and past performance history, when combined, are equal and significantly more important than price considerations.

By submission of its proposal, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet any one requirement may result in the submitted proposal being determined unacceptable on a technical basis. Offerors must clearly identify any exceptions to the RFP terms and conditions and provide a complete accompanying rationale. While the Government will strive for maximum objectivity, the evaluation process, by its nature, is subjective; therefore, professional judgment is implicit throughout the entire process.

Evaluation Factors for Award: The following evaluation factors and subfactors will be used to evaluate each proposal. The award will be made to the proposal that provides the best value to the Government, rated against the following factors and subfactors. Technical capability and past performance history, when combined, are equal and significantly more important than price considerations.

Factor 1 - Technical Capability Subfactor I - Staffing Plan Subfactor II – Maintenance Plan Subfactor III – Environmental Compliance Plan Factor 2 – Past Performance Subfactor I – Past Performance Information Form Subfactor II – CPARS Factor 3– Price

Factor 1: Technical Capability

Subfactor I: Staffing Plan

1. Did the Offeror submit a staffing plan that demonstrates the ability to operate the WWTP on a continuous 24/7 basis.

a. Did the Offeror identify how personnel will be organized and scheduled to ensure continuous operations and provide a developmental plan for each certification level.

b. Did the Offeror provide a resume for the proposed Contract Manager showing certification as a Level IV operator in the State of New Mexico.

i. Is the Contract Manager available by the contract starting date of 01 March 2026.

c. Did the Offeror provide an example of the staffing schedule covering a 30-day period that demonstrates shift coverage for all hours.

Evaluation Criteria

Subfactor II: Maintenance Plan

1. Did the Offeror submit two (2) to five (5) examples of maintenance plans from prior WWTP projects of similar scope and complexity.

a. Did the plan include preventive maintenance schedules to include grounds maintenance.

b. Did the plan include corrective maintenance procedures that are in line the PWS section 1.3.

c. Did the plan include contingency plans during any infrastructure upgrades.

d. Did the plan include safety compliance considerations.

Subfactor III: Environmental Compliance Plan

1. Did the Offeror submit an environmental compliance plan that describes the procedures the Offeror will use to ensure compliance with applicable federal, state, and local regulations.

a. Did the plan include a monitoring practice for testing.

i. Will testing be performed either in-house or through external laboratory services.

b. Did the plan include reporting procedures with response time to NMED and CORs to include notification of spills.

c. Did the Offeror provide two to five examples of how the Offeror has successfully implemented compliance practices on prior projects.

The Government’s Evaluation team shall evaluate the Technical Evaluation factor on an Acceptable or Unacceptable basis, assigning one of the ratings described below for each subfactor. Offerors that fail to clearly address any of the following requirements may receive an Unacceptable rating for a subfactor. Any subfactor under Factor 1: Technical Capability evaluated as “Unacceptable” will render the entire proposal unacceptable and, therefore, unawardable. Only those proposals determined to be technically acceptable will be considered for award.

Technical Risk Ratings Rating Description

Acceptable Proposal meets the requirements of the solicitation, with a low to moderate risk of unsuccessful contract performance.

Unacceptable Proposal does not meet the requirements of the solicitation and/or there is a high risk of unsuccessful contract performance.

*Low risk has little potential to disrupt schedule, increased cost, or degradation of performance. Normal Contractor effort and normal Government monitoring will likely be able to overcome any difficulties.

*Moderate risk can potentially disrupt schedule, increased cost, or degradation of performance. Special Vendor emphasis and close Government monitoring will likely be able to overcome difficulties.

*High risk has a strong potential to cause significant disruption of schedule, substantial cost increases, or severe degradation of performance. Even with extensive Vendor emphasis and continuous government oversight, it is unlikely that these difficulties can be effectively mitigated, creating a high probability of unsuccessful contract performance.

Factor 2: Past Performance

There are two aspects to the Past Performance evaluation: Recency and Relevancy. Past Performance evaluation results in an assessment of the offeror’s probability of meeting the RFP requirements. The Government will seek Recent and Relevant Past Performance information on all Offerors.

PPIFs will first be evaluated for Recency. To be Recent, the effort must be ongoing or completed within the past three (3) years from the date of issuance of this RFP. Past Performance information that fails this condition will not be evaluated. The government will only review the first five (5) PPIFs received for a given Offeror, based on the time that a given PPIF reaches the initial point of entry to the Government infrastructure.

PPIFs will then be reviewed for Relevancy. Relevant Past Performance demonstrates experienced operation and maintenance of wastewater treatment plants with a total contract dollar value of at least $500,000.00 and having similar complexity and function to the subject requirement. PPIFs and information obtained from other sources will be used to establish the Relevancy of Past Performance. The Government is not bound by the Offeror’s opinion of Relevancy. Offerors are responsible for tracking and ensuring the PPIFs are received prior to the RFP deadline.

Subfactor I: Past Performance Information Form (PPIF)

1. Did the Offeror have any PPIF references submitted.

2. Did the PPIF identify Recent and Relevant service contracts performed within three (3) years of the issuance date of this RFP.

3. Points of contact listed on the PPIF will be contacted. Information gathered will supplement the technical capability rating.

The Government’s evaluation team shall evaluate Past Performance on a Relevancy basis, assigning one of the ratings described below for each subfactor. The ratings “Very Relevant” and “Relevant” will be deemed Acceptable. The ratings “Somewhat Relevant” and “Not Relevant” will be deemed Unacceptable. Any subfactor under Factor 2: Past Performance evaluated as “Unacceptable” will render the entire proposal Unacceptable and, therefore, unawardable. Only those Proposals determined to be Acceptable will be considered for award.

Past Performance Relevancy Rating

Rating Definition

Acceptable

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Unacceptable

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

In the case of Offerors for which there is no information on past contract performance or where past contract performance information is not available, the Offeror may not be evaluated favorably or unfavorably. In this case, the Offeror’s Past Performance is unknown and assigned a Performance Confidence rating of Neutral. A strong record of Relevant Past Performance may be considered more advantageous to the Government than a “Neutral Confidence” rating.

Subfactor II: CPARS

1. All offerors found technically acceptable in FACTOR 1: Technical Capability, and FACTOR 2 - Subfactor I: PPIFs, will be assessed in CPARS. The Government will be reviewing the Vendor Performance Assessment Reporting System (CPARS). The categories reviewed in CPARS will be:

Technical/Quality of Product or Service; Schedule/Timeliness; Management or Business Relations; and Regulatory Compliance. The Government will review reports that are recent and relevant to this current requirement based on the previously defined criteria for each.

CPARS reports are rated on a scale from Unsatisfactory, Marginal, Satisfactory, Very Good, and Exceptional.

The Government’s evaluation team shall evaluate on an Acceptable or Unacceptable basis. Only those proposals determined to be Acceptable on Past Performance/ CPARS basis will be considered for award. In the case of Offeror’s for which there is no information on past contract performance whatsoever, the Offeror may not be evaluated favorably or unfavorably. In this case, the Offeror’s past performance is unknown and is assigned a Performance Confidence rating of Neutral. A strong record of Relevant Past Performance will be considered more advantageous to the Government than a “Neutral Confidence” rating

CPARS Ratings Rating Description

Acceptable Final CPARS rating is Satisfactory, Very Good, and Exceptional in a majority of scored categories. This will be reviewed to determine if there are outliers or significant information in data set.

Unacceptable Final CPARS rating is Unsatisfactory and Marginal in a majority of scored categories.

This will be reviewed to determine if there are outliers or significant information in data set.

Factor 3: Price

1. Did the Offeror submit a Pricing Worksheet using Attachment 2.

2. Does the pricing information submitted in the proposal represent realistic and balanced figures.

The government will evaluate all CLINs for purpose of determining award in accordance with the evaluation criteria outlined in this solicitation. These CLINs will be evaluated to determine if prices are Unbalanced.

Unbalanced pricing occurs when the prices of one or more line items are significantly overstated or understated, despite an acceptable total evaluated price. Offers may be rejected if it is determined there is a lack of Balance in the proposed pricing to the Government.

For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices Fair and Reasonable through the use of one or more of the price analysis techniques at FAR 13.106-3(a).

These CLINs (0004, 1004, 2004) will be evaluated for reasonableness, balance; however they will NOT be included in the total evaluated price. Excluded CLINs will not impact total evaluated price but may be considered for responsibility determinations, price reasonableness, and overall assessment of the offeror’s understanding of the requirement.

The six-month Option to Extend Services will be calculated by dividing the proposed total of option year two by two. Offerors shall not submit pricing for the six-month Option to Extend Services. Any pricing submitted for the six-month Option to Extend Services will not be utilized for either Price Analysis or any potential Award. The six-month extension of services is IAW FAR 52.217-8, "Option to Extend Services". The six-month extension of services is not to be considered part of any option period and will be a separate Option exercised if it is utilized. Offerors are not required to submit pricing for a six-month extension of services.

Evaluation of Options or Optional CLINs shall not obligate the Government to exercise such Options or Optional CLINs.

Attachment 1 – WWTP Performance Work Statement dated 21 November 2025

Attachment 2 – Price Proposal Worksheet

Attachment 3 – PPIF

Attachment 4 – Provisions and Clauses

Attachment 5 – Wage Determination # 2015-5457 Rev. 28 dated 8 Jul 2025

Attachments