Combo Solicitation AFJAG Duct Cleaning.pdf

GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza, Bldg. 804, Maxwell AFB, AL requires procurement for professional Heating, Ventilation, and Air Conditioning (HVAC) duct cleaning services in accordance with (IAW) the Statement of Work (SOW) paragraphs 1.2- 1.7 (see Attachment 1) for the Air Force Judge Advocate General’s School (AFJAGS) at building 694 and 694A at Maxwell AFB, AL. This is a combined synopsis/solicitation for commercial services. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number for this procurement is F2XT105174A001 and is issued as a Request for Quotation (RFQ).

A Firm Fixed Priced Award will be made in accordance with the following:

NAICS Code: 561790; Size Standard: $9M

IMPORTANT NOTES:

1. THE GOVERNMENT IS SOLICITING FOR “OPEN MARKET” QUOTES ONLY.

GENERAL SERVICES ADMINISTRATION (GSA) QUOTES OR OTHER

GOVERNMENT-WIDE ACQUISITION CONTRACTS (GWAC) QUOTES WILL NOT BE

CONSIDERED.

2. ALL PRODUCTS MUST BE NEW: NO REFURBISHED OR USED ITEMS WILL

NOT BE ACCEPTED.

3. THIS REQUIRMENT IS BEING SOLICTED AS 100% SMALL BUSINESS

SET-ASIDE.

NATURE OF ACQUISITON

AFJAGS requires procurement for professional Heating, Ventilation, and Air Conditioning (HVAC) duct cleaning services in building 694 and 694A to improve indoor air quality, enhance HVAC system efficiency, and ensure compliance with occupational health and safety standards.

SCHEDULE OF SUPPLIES/SERVICES:

The offeror shall provide all personnel, equipment, supplies, transportation, and supervision to provide the following items:

CLIN Description of Requirement Qty

(HVAC) duct cleaning services in accordance with (IAW) the Statement of Work paragraphs 1.2- 1.7 (SOW) (see Attachment 1)

1 EA

DELIVERY INFORMATION

Air Force Judge Advocate General’s School 150 Chennault Circle Bldg. 694/694A Maxwell/Gunter Annex, AFB, AL 36112

QUOTATION PREPARATION INSTRUCTIONS

1. To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Failure to do so may result in an offer being determined non-responsive and ineligible for award.

Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

2. Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers. Request for Quotations or modification of quotes received at the address specified for the receipt of offers after the exact time specified for receipt of offers will be considered late and handled in accordance with RFO 52.212-1(c)(2). Multiple offers will not be accepted under this Request for Quotation nor will multiple awards be considered.

3. SITE VISIT: A site visit is scheduled for the AFJAGS, Bldg 694/694A, 150 Chennault Circle Maxwell AFB, AL 36112 on Tuesday 1, September 2026, at 10:00 AM Central Daylight Time (CDT).

Offerors should be at the Maxwell Blvd Gate, Visitor’s Center at Maxwell AFB, AL at 9:30 AM CDT to receive a visitor’s pass. Please provide a list of all attendees and ensure they have their driver’s license, proof of vehicle insurance, and vehicle registration. All attendees’ names will need to be submitted by Monday, 31 August 2026, at 12:00 PM CDT. In addition to the attendees name (as reflected on their driver’s license), include title and a telephone number for each individual. Submit the requested information to John Dixon at john.dixon.21@us.af.mil . Offerors are encouraged to visit the site and take steps as may be reasonably necessary to ascertain the nature and location of work and the general and local conditions that can affect the work or cost thereof. Failure to do so will not relieve offerors from the responsibility for estimating properly the difficulty or cost of successfully performing the work. The Government will assume no responsibility for any understanding or representation concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in this RFQ, the specification, or related documents. All pertinent questions shall be submitted by e-mail 2 September 2026 at 12:00 PM CDT.

4. THE OFFEROR’S QUOTE PACKAGE SHALL INCLUDE THE FOLLOWING:

The offeror must submit dated quote on company letterhead with unit prices and extended prices in response to this solicitation.

a. Service Specifications: The offeror shall provide specifications sufficient in detail to clearly demonstrate their capability of providing all of the required Services for CLIN 0001 as outlined in the attached Statement of Requirements (SOW) Paragraphs 1.2-1.7.

b. Schedule: The offeror shall propose a realistic work plan/schedule for the requirements identified in this solicitation. The work plan/schedule shall take into consideration availability, ordering, shipping and any other factors that could affect the services being proposed under this solicitation.

c. Price: The offeror must submit a dated quote with unit prices and extended prices in mailto:john.dixon.21@us.af.mil response to this solicitation.

d. Interested parties capable of providing the requirement must include discount terms, tax identification number, cage code, and Unique Entity Identifier (UEI).

5. To be eligible to receive an award resulting from this RFQ, contractors MUST BE REGISTERED and ACTIVE in the DoD Systems for Award Management (SAM) database at time of quotation submission, no exceptions. Contractors not registered in SAM, your quote will not be evaluated. To register, please visit http://www.sam.gov or call 1-866-606-8220.

6. Responses to this notice shall be provided in writing via email to both the Contract Specialist, John Dixon at john.dixon.21@us.af.mil and the Contracting Officer, William Griffiths at william.griffiths.5@us.af.mil . All responses shall be received NLT 12:00 PM CDT on 8 September 2026. Email is the preferred method. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist or the Contracting Officer identified in this notice.

BASIS FOR AWARD

This will be a competitive best value acquisition utilizing RFO 12.201-1, Simplified Procedures. Award will be based on technical acceptability and price. For quotes determined technically acceptable, a best value selection will be based on price.

1. Technical Acceptability: Initially, the Government shall evaluate each offer’s quote, as it pertains to the following subfactor, on a pass/fail basis, by assigning ratings of Acceptable (clearly meets minimum requirements) or Unacceptable (does not clearly meet minimum requirements)

a. Service Specifications: The offeror provided service specifications will be evaluated for completeness to ensure the requirements as outlined in the attached SOW, paragraphs 1.2-1.7 have clearly been met.

2. Price. The Government anticipates competitive offers to determine price reasonableness IAW RFO 12.204(a).

Attachment #1 – Statement of Work (SOW) Attachment #2 – Contract Clauses and Provisions Attachment #3- Building Floor Plan http://www.sam.gov/ mailto:john.dixon.21@us.af.mil mailto:william.griffiths.5@us.af.mil