Combo RFQ_CATM Conveyor Auger Repair.docx

Department of the Air Force 316th Contracting Squadron - Joint Base Andrews, MD Combined Synopsis/Solicitation

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Revolutionary Federal Acquisition Regulation Overhaul (RFO) Subpart 12.2, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; this is a Request for Quotation (RFQ) and a written solicitation will not be issued.

2. This solicitation is being issued as a Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

4. This acquisition is set aside for 100% small businesses.

The North American Industry Size Classification System (NAICS) code associated with this requirement is 811310.Requirement Information

The Small Business Size Standard associated with this NAICS is $12.5M.

Description:

The Government has a requirement for the repair or replacement of the Conveyor/Auger for the firing range at the Combat Arms (CA) compound, Building 2495, on Joint Base Andrews, MD. The system is currently non-operational due to hardened lead particulates and a broken connection between the auger discharge and the conveyor intake.

The contractor shall provide all personnel, equipment, materials, and supervision to safely remove the hardened hazardous material, remediate the existing spill, repair or replace necessary components to restore full functionality, and successfully complete a one-month (30-day) operational validation test in accordance with the attached Performance Work Statement (PWS).

Place of Delivery/Performance/Acceptance/FOB Point:

Delivery, inspection, and acceptance shall be to:

MSgt Christopher B. Rivers // christopher.rivers.1@us.af.mil Combat Arms (CA) Compound 2495 E Perimeter Rd Joint Base Andrews, MD 20762

Instructions to Offerors

All instructions, templates, and formats contained herein shall explicitly be adhered to; otherwise, a quote is determined to be incomplete and shall not be considered for award.

If you are the apparent awardee, the Government will notify you by sending a copy of the contract for your signature. The signed contract shall be returned to the Government within 48 hours of receipt. If you do not meet the required deadline, the Government reserves the right to award to the next technically acceptable offeror.

RFO provision 52.212-1, Instructions to Offerors -- Commercial Products and Commercial Services, applies to this acquisition. As prescribed in RFO 12.205(a)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Quotes in response to this solicitation must be submitted via email to the Contract Specialist and Contracting Officer listed above no later than the response deadline listed above. Quotes must include #5, #7, and #9 and should also include #8 listed below.

2. Quotes must be valid for 90 days.

3. Questions must be emailed to the contract specialist and contacting officer by Friday, August 21, 2026 no later than 5:00 PM Eastern Daylight Time.

4. A site visit is being offered on Wednesday, August 19, 2026 at 10:00AM Eastern Daylight Time. The site visit will be at 2495 E Perimeter Rd, Joint Base Andrews, MD 20762. This is the only site visit that will be offered and no requests for additional site visits will be considered. If a contractor is interested in attending the site visit, they should reach out to the contract specialist and contracting officer in order to provide necessary details to gain access to the installation for the site visit.

· Interested parties should reach out no later than Monday, August 17, 2026 at noon eastern daylight time if they do not already have base access to facilitate being added to the base entry authorization list (EAL). If interested parties do not reach out by this time, they should arrive at least 30 minutes prior to site visit start time to facilitate time to complete background check to be allowed base access. Failure to provide documents early to allow EAL processing or not showing up early enough to enable you to be ready to access the base by 10:00am will result in your inability to attend the offered site visit.

5. Complete the below contractor identification information. Your company’s registration in the System for Award Management (SAM.gov) must be active with no exclusions.

Company Name:

Address:

SAM Registered: Yes/No

CAGE #:

UEI #:

Small Business: Yes/No Woman-Owned: Yes/No Veteran-Owned: Yes/No Point of Contact:

Telephone Number:

Printed Name:

Date:

Signature:

Estimated Period of Performance/Delivery

6. The required delivery for all items is 60 days after award.

7. Submit a written statement acknowledging contractor will supply all items and plan of action to conform to all the requirements as stated in CATM Conveyor Auger Repair – Performance Work Statement_Final V3 to determine technical acceptability. This statement will be used to evaluate proposals for technical acceptability; inability to match the specifications detailed in the attachment or failure to provide sufficient detail of intended project will result in a determination of technical unacceptability.

8. Offerors are requested to submit relevant past performance from at least two projects to demonstrate they have successfully performed similar work in the past and are capable and competent. The Government will evaluate the submitted past performance to judge and rate its recency and relevancy. Contractor must provide sufficient detail and documentation to ascertain methodology of replacing vs repairing the system.

9. Price – To be completed and returned with the submittal.

Total

Department of the Air Force 316th Contracting Squadron - Joint Base Andrews, MD Combined Synopsis/Solicitation

Evaluation Criteria

RFO Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.205(a)(2), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

· Price

· See Instructions to Offerors, number 9, Price

· Past Performance

· The Government will evaluate the submitted past performance to judge and rate its recency and relevancy. If the past performance is deemed recent and relevant with satisfactory performance, it will result in a good past performance rating; if it is deemed not relevant, or if the performance had issues that were eventually resolved, a neutral rating will be issued; and if the past performance is deemed not relevant and/or the performance was unsatisfactory, then a poor past performance rating will be issued.

· Technical acceptability

· Statement acknowledging contractor will supply all items and conform to all the requirements listed in CATM Conveyor Auger Repair – Performance Work Statement_Final V3. Contractors who are unable to perform to the specifications detailed in the attachment or failure to provide sufficient detail of intended project will be considered technically unacceptable.

(b) A written notice of award or acceptance of a quote mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Attachments

Attachment 1: CATM Conveyor Auger Repair – Performance Work Statement_Final V3 Attachment 2: CLSExport_FA286026Q4026 Attachment 3: CATM Conveyor Auger Repair Pictures

Clauses and Provisions

The following local clause cited is applicable to this solicitation:

Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Deleashawn Johnson, AFDW/PK 1500 W. Perimeter Rd, Suite 5750 Joint Base Andrews, MD 20762 Commercial Phone: (240) 612-6112 / (202) 498-0727, Email: Deleashawn.johnson@us.af.mil, Fax: (240) 612-2177. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)