COMBO FISO.pdf

Fitness Instructors and Sports Officials (FISO) Combined Synopsis/Solicitation Amendment

FA5613-26-Q-0001

(i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The solicitation number is FA5613-26-Q-0001 and the solicitation is issued as a request for quote (RFQ). This acquisition is conducted in accordance with FAR Part 12 and 13.5 procedures.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05/08-07-2025, Defense Federal Acquisition Circular effective 01/17/2025, and Department of the Air Force Federal Acquisition Circular effective 10/16/2024.

(iv) This is not a set-aside. The North American Industry Classification System (NAICS) code for this solicitation is 713940.

(v) There are currently no incumbent NATO status accredited positions with DOCPER. Section 613A BGB (Buergerliches Gesetzbuch/German Civil Code) may apply to any contract awarded as a result of this solicitation for personnel employed in Germany. It is the offeror’s responsibility to determine if Section 613A applies and propose accordingly.

(vi) The 700 CONS/PKB Flight has a requirement to contract for Fitness Instructors and Sports Officials (FISO) Support Services (Non-Personal Service) for the 786th and 86th Force Support Squadrons (786 FSS and 86 FSS) at Ramstein Air Base, Germany, for the period 01 March 2026 – 28 February 2027 with four 1-year options through 28 February 2031. Offerors shall use Attachment 1, Price List, which includes all contract line item numbers, quantities and units of issue, to fill in all unit prices and total amount blocks.

(vii) Attachment 2, Performance Work Statement (PWS), contains the description of the requirement for Fitness Instructors and Sports Officials Support Services for the 786th and 86th Force Support Squadron.

(viii) Places of performance and acceptance are the fitness facilities in the Kaiserslautern Military Community (KMC), including the Ramstein Northside Fitness Center (building 552), the Ramstein Southside Fitness Center (building 2117), associated sports fields as well as the Vogelweh Fitness Center (building 2050) and associated sports fields. All offerors must propose FOB (free on board) destination.

Required period of performance:

Base: 01 March 2026 – 28 February 2027 Option Year 1: 01 March 2027 – 29 February 2028 Option Year 2: 01 March 2028 – 28 February 2029 Option Year 3: 01 March 2029 – 28 February 2030 Option Year 4: 01 March 2030 – 28 February 2031

(ix) The provision at FAR 52.212-1, Instructions to Offerors -- Commercial Products and Commercial Services (Sep 2023), applies to this acquisition. Addenda to this provision are included below and in Attachment 3, Applicable Clauses and Provisions. For use of illustrating past and/or present experience for the same or similar services, please use Attachment 4 – Past or Present Experience Sheet.

(x) The provision at FAR 52.212-2, Evaluation – Commercial Products and Commercial Services (Nov 2021), applies to this acquisition. Specific evaluation criteria contained in paragraph (a) of that provision are included below and in Attachment 3, Applicable Clauses and Provisions.

(xi) Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications --Commercial Products and Commercial Services, Alternate I (May 2024), with their quotation, or complete paragraph (b) of 52.212-3, if the offeror has completed the annual representations and certifications electronically at http://www.sam.gov.

Note: In order to be eligible for award the contractor is required to be registered in the System for Award Management (SAM), http://www.sam.gov, and Wide Area Workflow (WAWF), https://wawf.eb.mil.

(xii) The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (Nov 2023), applies to this acquisition.

(xiii) The current deviation of the clause FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders --Commercial Products and Commercial Services (Jan 2025), applies to this acquisition; additional FAR clauses as required are marked within the clause.

(xiv) Additional FAR (Federal Acquisition Regulation), DFARS (Defense FAR Supplement) and DAFFARS (Department of the Air Force FAR Supplement) clauses are included in Attachment 3, Applicable Clauses and Provisions.

(xv) Funds are presently not available for this effort. No award will be made under this solicitation until funds are available. The government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. Please refer to FAR clause 52.232-18, Availability of Funds (Apr 1984).

(xvi) The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

(xvii) Quotations are due 03 November 2025 not later than 14:00 hrs Central European Summer Time (CEST).

Quotations shall be sent via email to lena.kronen.de@us.af.mil, torben.schulz.de@us.af.mil, and autry.fontenot.2@us.af.mil. Only emailed quotations will be accepted. Postal mail shall not be used to submit quotations. For email submissions see Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services. No late quotations will be considered.

(xviii) A preliminary conference and site visit will not be held. All questions shall be submitted to the point of contacts listed above no later than 17 October 2025 16:00 CEST to allow for a proper response time.

(xix) The Primary Point of Contact (POC) for this requirement is Ms. Lena Kronen, email lena.kronen.de@us.af.mil. The secondary POCs are Mr. Torben Schulz, email torben.schulz.de@us.af.mil, and Mr.

Autry Fontenot, email autry.fontenot.2@us.af.mil.

(xx) List of Attachments:

- Attachment 1 - Price List FA5613-26-Q-0001

- Attachment 2 - Performance Work Statement

- Attachment 3 - Applicable Clauses and Provisions

- Attachment 4 - Past and Present Experience

Vendors are asked to please fill out the below requested information:

OFFEROR INFORMATION

DUNS #: CAGE CODE:

SAM REGISTERED: YES NO

WAWF REGISTERED: YES NO

INDIVIDUAL OR COMPANY NAME/ADDRESS:

AUTHORIZED COMPANY POINT OF CONTACT (if applicable):

FULL NAME TITLE PHONE

E-MAIL SIGNATURE

CLAUSE ADDENDUMS

ADDENDUM TO FAR 52.212-1

FAR Clause 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, is hereby tailored in accordance with the following:

(b) is hereby tailored to read as follows:

QUOTE PREPARATION INSTRUCTIONS

1. The Government intends to award a Firm-Fixed-Price (FFP) Indefinite-Quantity contract to satisfy this requirement. This requirement is being solicited as a Request for Quote (RFQ); submission of a quote does not guarantee receipt of an award. It is anticipated that two orders will be issued annually based on the type of funding utilized (appropriated funds or non-appropriated funds). The quantity of classes/sessions/games will depend on the anticipated and the historical class/session/game quantities listed in Appendix A and B of the

PWS.

Note: The quantities provided in Appendix A and B are historical and reflect normal circumstances.

2. In order to be considered for award, all quotes must be received no later than 03 November 2025, 14:00 hrs (CEST). Quotations must be sent via e-mail to lena.kronen.de@us.af.mil, torben.schulz.de@us.af.mil, and autry.fontenot.2@us.af.mil.

3. All quotes must be submitted in English in order to be considered for award.

4. Prices must be without value added tax (Mehrwertsteuer). Offerors shall provide a Firm Fixed Price (FFP) quote in US Dollars (USD); quote must address any discount payment terms that will be offered.

5. To be awarded a contract with the United States Air Force, and/or the United States Government, all vendors must have a UEI number, a CAGE code, and be Systems Award Management (SAM)-registered. Information about these services can be found using the resources below:

https://sam.gov/SAM/

SAM Registration and information on obtaining a CAGE Code – https://www.sam.gov/portal/public/SAM

6. In order to be considered for award, the offeror’s quote must be compliant with the requirements of this RFQ and the Performance Work Statement (PWS), as well as Government standards and regulations pertaining to the

PWS.

7. The quotes shall contain the following:

1) Price List:

(a) The offeror shall submit a per class/session/game unit price for each individual Contract Line Item Number (CLIN) and a total proposed price (base year plus four option years and six (6) month extension) based on the Best Estimated Quantity (BEQ) provided for each CLIN on Attachment 1:

Price List. The six-month extension authorized by FAR 52.217-8 will be calculated by taking the Extended CLIN amounts for Option Year 4 and multiplying by a factor of 0.5. All proposed prices should be rounded out to two (2) decimal places.

(b) The extended amount must be equal to the whole dollar unit price multiplied by the number of units. Incomplete pricing my result in a quotation no longer being considered for award. All CLINs need to be proposed on. No partial quotations will be accepted.

(c) All prices shall be submitted in U.S. Dollars (USD).

2) Technical Components:

The offeror shall submit a technical capability statement, limited to a total of 7 pages (Font Size 12, Line Spacing 1.5), with the following sub-factors:

Sub-factor 1: Past/Present Experience

The offeror shall submit information pertaining to past/present experience working a requirement of similar scope and complexity, meaning where the offeror is/was responsible for providing, fitness instructors, massage therapists, and sports officials, including the same or similar duties, responsibilities and requirements identified in section 3 of the PWS for a comparable number of classes/sessions/games as stated in Appendix A and B of the PWS. Submit this information on Attachment 4 – Past and Present Experience Sheet, limited to 4 pages/references. A minimum of one (1) year of experience is required for the requirement. Experience must have occurred within the previous five (5) years from the date this solicitation was issued.

Sub-factor 2: Management Approach (including approach to staffing)

The offeror shall submit a document, limited to 3 pages, outlining their management approach to satisfy the requirements in the PWS. This document shall outline the plan to fill positions to maintain an adequate workforce for uninterrupted performance of all tasks defined in the PWS. The plan shall also clearly outline the hiring process and turnover amongst contractor employees throughout the duration of the contract.

(c) is hereby tailored to read as follows: Period for acceptance of quotations: The offeror agrees to hold the prices in its quotation firm for 120 calendar days from the date specified for receipt of quotations, unless another time period is specified in an addendum to the solicitation.

(e) is hereby tailored to read as follows: Multiple pricing quotations will NOT be accepted.

(f) is hereby tailored to read as follows:

Late submissions, modifications, revisions, withdrawals of quotations.

(2)(i)(a) – Deleted.

(2)(i)(B). There is acceptable evidence to establish that it was received at the Government installation designated for receipt of quotations and was under the Government’s control prior to the time set for receipt of quotations for delivered hardcopy quotations.

If it was transmitted through an electronic commerce method authorized by the solicitation, it must be received in the stated addressees' email inboxes not later than 03 November 14:00 hrs (2:00 pm) Central European Summer Time (CEST) on the solicitation closing date and the addressees must be able to open the email and all attachments in a readable format (PDF, Microsoft (MS) Word 2007, MS Excel 2007, MS Power Point 2007, or later versions, as applicable). Offerors are cautioned to consider when submitting their quotation that (1) due to firewall issues some attachments may be stripped; and (2) some attachments are too big and may be blocked. It is the offeror's responsibility to allow for sufficient time for the quotation to clear all of the Agency's email servers. For the purpose of electronically transmitted quotation receipt, the quotation is determined to be "under the Government's control" when it is in the addressee's email inbox. No other Government point of entry, including all email servers, will be acceptable;

(h) Multiple Awards deleted.

(End of Addendum)

ADDENDUM TO FAR 52.212-2

FAR Clause 52.212-2, Evaluation – Commercial Products and Commercial Services (Nov 2021) is hereby tailored in accordance with the following:

(a) Basis for Contract Award: In accordance with FAR 13.106-1(a)(2), the Government intends to award a single contract based on Lowest Price, Technically Acceptable (LPTA) evaluation procedures. Failure to meet the requirements of the instructions in FAR Clause 52.212-1 may result in a quotation being deemed unacceptable. All quotes will be evaluated on the Total Evaluated Price (TEP), ranked from lowest to highest. The two lowest priced quotes will then be rated for technical acceptability. If either of the quotes are deemed unacceptable during the evaluation process, the next lowest offeror(s) will be evaluated for technical acceptability. Once two quotes are rated as technically acceptable, the evaluation process will stop, and award will be made to the lowest priced offeror. The government may award without discussions, reserving the right to hold discussions if deemed necessary by the Contracting Officer.

The evaluation process will include:

1) Price Evaluation:

The government will rank all quotations by TEP, to include all option year prices and the six-month extension authorized by FAR 52.217-8. The TEP will be calculated by multiplying the monthly unit price by the quantity to confirm the extended amount quoted for each CLIN. All extended amounts will then be added together to get to the total price proposed. The total proposed price will then be added together with the sum for the six-month extension. The six-month extension will be calculated by taking the Extended CLIN amounts for Option Year 4 and multiplying by a factor of 0.5. The total price proposed added with the six-month extension price will equal the TEP. The total proposed price will be evaluated for fair and reasonableness IAW FAR 13.106-3.

Arithmetic Discrepancies. For the purpose of initial evaluation of quotations, the following will be utilized in resolving arithmetic discrepancies found on the face of the price list as submitted by the offeror:

1.) Obviously misplaced decimal points will be corrected;

2.) Discrepancy between unit price and extended price, the unit price will govern;

3.) Apparent errors in extension of unit prices will be corrected;

4.) Apparent errors in extended prices per CLIN will be corrected.

5.) Rounding of unit prices shall be limited to 2 digits after the decimal

2) Technical Acceptability:

Offerors will be evaluated on written documentation submitted in accordance with the addendum to FAR 52.212-1, Instructions to Offerors. Technical acceptability is based on successfully meeting the requirement. The two outlined sub-factors will be rated as “Acceptable” or “Unacceptable” according to Table 1.

Table 1. Technical Ratings

Rating Description

Acceptable Quote clearly meets the minimum requirements of the solicitation.

Unacceptable Quote does not clearly meet the minimum requirements of the solicitation.

Offerors must receive an “Acceptable” rating for each sub-factor to receive an overall “Acceptable” rating in the technical evaluation. In the event one or more sub-factors receive an “Unacceptable” rating, the quote will receive an overall “Unacceptable” rating for the technical evaluation.

Sub-factor 1: Past/Present Experience – the sub-factor is met when the offeror submits information on Attachment 4 that summarized the offeror’s experience working a requirement of similar scope and complexity as identified in the PWS. A minimum of one (1) year of experience is required. Experience must have occurred within the previous five (5) years from the date this solicitation is issued.

Sub-factor 2: Management Approach – the sub-factor is met when the offeror submits an approach that outlines the plan to successfully accomplish this requirement, to include the plan to fill positions to maintain an adequate workforce for uninterrupted performance of all tasks defined in the PWS. The plan shall also clearly outline the hiring process and turnover process.

(b) Options. The Government will evaluate quotations for award purposes by adding the total price for all options, to include FAR 52.217-8, to the total price for the basic requirement. The Government may determine that an quotation is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). For the evaluation of the option price pursuant to FAR clause 52.217-8, Option to Extend Services, the prices proposed for the last option period (for 6 months) will be added to determine the offeror’s TEP.

(End of Addendum)