Combo FA460826QS016 Final.pdf

FA460826QS016

COMBINED SYNOPSIS/SOLICITATION STRONG BONDS RETREATS FA460826QS016

This is a combined synopsis/solicitation for commercial services prepared in accordance with (IAW) RFO Part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separately written solicitation will not be issued. Solicitation number FA460826QS016 is issued as a Request for Quotation (RFQ) for Strong Bonds Retreats blanket purchase agreement (BPA).

This solicitation number shall be referenced on any written quote provided under this RFQ. The North American Industry Classification System (NAICS) code721110 Hotels (except Casino Hotels) and Motels All Other Travel Arrangement and Reservation Services, with a size standard of $40 Million and PSC V231Transportation/Travel/Relocation— Travel/Lodging/Recruitment: Lodging, Hotel/Motel will be utilized.

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. This document incorporated provisions, and clauses are in effect through Federal Acquisition Circular FAC 2026-01 Effective 13 March 2026 and the Revolutionary FAR Overhaul (RFO) as applicable. All prospective offerors must be registered in the System for Award Management (SAM) at www.sam.gov. Lack of SAM registration will make an offeror ineligible for award.

Questions pertaining to this RFQ are due by 29 April 2026 / 12:00 PM CST Email Questions to Delores Harris (Contracting Specialist) at delores.harris.2@us.af.mil and Thomas Hutchins, (Contracting Officer) at thomas.hutchins.2@us.af.mil.

Notice to Offerors:

The government reserves the right to cancel this solicitation, either before or after the closing date for receipt of quotations. In the event the government cancels this solicitation, the government has no obligation to reimburse an offeror for any costs.

Description of Requirement:

Barksdale Air Force Base (AFB) is seeking vendors who can provide required services as stated in the Statement of Work (SOW). The selected vendor shall acquire and provide fixed pricing for three (3) separate retreats that will be offered to two groups of married military members and a group of single military members. The service will include providing rooms for couples as well as single occupancy rooms as stated in SOW. The selected vendor shall also provide meeting space and meals in accordance with the SOW.

The primary objectives of this project:

mailto:thomas.hutchins.2@us.af.mil.

Barksdale AFB intends to establish a Blanket Purchase Agreement (BPA) to ensure military couples receive the opportunity to grow, strengthen, and renew relationship bonds through guided workshops at local retreat venues. Additionally, ensure single military members receive the opportunity to grow personally, strengthen relationship skills, and develop healthy foundations for sustainable long-term relationships, while also building self-confidence, emotional awareness, and personal resilience as individuals. The three (3) retreats will support holistic well-being and equip participants with practical tools applicable to both personal and professional contexts.

Purchase Limitations:

• Individual Call Order Limit: No individual call order against this BPA may exceed $25,000.00.

• Call Order Definition: For this BPA, a call order is defined as one (1) group reservation, which may include multiple rooms for one (1) or more nights.

• Billing: Each call order will be billed in its entirety after the final check-out date. The billing period is defined as per call order.

BPA Dollar Limit: The total dollar limit for BPAs established under solicitation FA460865QS016 is $350,000.00.

Period of Performance

The period of performance for the BPA established under solicitation FA460825QS016 will vary based on government needs but will not exceed five years from the BPA establishment date or $350,000.00 in total orders, whichever comes first.

Due Date and Time:

Questions are due by 1:00 PM Central Standard Time (CST) Friday, 24 April 2026, to the Contracting Specialist, Delores A. Harris , delores.harris.2@us.af.mil or the Contracting Officer, Thomas Hutchins, at thomas.hutchins.2@us.af.mil.

Answers will be posted to SAM.gov on or around Wednesday, April 29, 2026.

Quotes are requested by 1:00 PM Central Standard Time (CST), Tuesday, 5 May 2026.

Applicable Provisions in Full Text:

52.212-1, Instructions to Offerors-Commercial Products and Commercial Services

(a) Submission of offers. Submit offers (quotes) to the POC specified in this solicitation IAW due dates and times specified in this solicitation. Quotes will include:

• To ensure timely and equitable evaluation of quotes received, offerors must follow the instructions contained herein and are required to meet all requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as mailto:delores.harris.2@us.af.mil mailto:thomas.hutchins.2@us.af.mil evaluation factors or subfactors. Failure to meet a requirement may result in an offeror being ineligible for award.

• Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

• At a minimum, quotes must be valid for 60 calendar days from the date quotes are requested by.

• Quote must contain company’s SAM Unique Entity Identifier (UEI) Number and CAGE Number.

• Quote must contain expiration date, proposed delivery date, and any discount terms.

52.212-2 Evaluation—Commercial Products and Commercial Services

(a) Evaluation factors. The Government will award a BPA resulting from this solicitation to the Offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

(1) Price: The total evaluated price will include the total price of all line items. The price will be evaluated based upon price and ranked lowest to highest. The price evaluation will determine whether the proposed price is complete, fair and reasonable, and not unbalanced.

(2) Technical: Lowest three (3) offers will undergo technical evaluation. The offers will then be evaluated against the requirements of this solicitation. If any or all three (3) of the lowest offers require a major rewrite or such substantial revision that the Offeror’s prospect for award is not realistic, they may be considered non-responsive and removed from competition, and the Government may evaluate higher-priced offers. If three (3) or fewer offers are received, then all quotes received will be sent for technical evaluation.

(End of provision)

52.252-5 Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

Applicable Provisions Incorporated by Reference:

52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions 52.204-7, System for Award Management—Registration 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation 52.240-90, Security Prohibitions and Exclusions Representations and Certifications 252.203-7005, Forms at on Relating to Compensation of Former DoD Officials 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7024, Notice on the Use of the Supplier Performance Risk System

252.209-7021, Prohibition Relating to Conflicts of Interest in Consulting Services Certification 252.215-7010, Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data 252.225-7000, Buy American Balance of Payments Program 252.225-7055, Representation Regarding Business Operations with the Maduro Regime 252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region- Representation

Applicable Clauses In Full Text:

52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Regulation Supplement 48 CFR Chapter 2 clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

252.232-7006 Wide Area WorkFlow Payment Instructions (JAN 2023)

(a) Definitions. As used in this clause — “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer. N/A

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer. Invoice 2in1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC FA4608

Admin DoDAAC** FA4608

Inspect By DoDAAC XXXXXX (Will be entered if solicitation results in an award)

Ship To Code XXXXXX (Will be entered if solicitation results in an award)

Ship From Code Not Applicable

Mark For Code Not Applicable

Service Approver (DoDAAC) XXXXXX (Will be entered if solicitation results in an award)

Service Acceptor (DoDAAC) XXXXXX (Will be entered if solicitation results in an award)

Accept at Other DoDAAC Not Applicable

LPO DoDAAC Not Applicable

DCAA Auditor DoDAAC Not Applicable

Other DoDAAC(s) Not Applicable

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request IAW the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF Points of Contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF points of contact.

Northwest Louisiana APEX Accelerator, (318) 677-2519, apex@shreveportchamber.org

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Applicable Clauses Incorporated by Reference:

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-9, Personal Identity Verification of Contractor Personnel 52.204-13, System for Award Management—Maintenance 52.204-91, Contractor identification 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations 52.212-4, Terms and Conditions—Commercial Products and Commercial Services 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns 52.222-3, Convict Labor 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on Veterans 52.222-41, Service Contract Labor Standards 52.222-42, Statement of Equivalent Rates for Federal Hires 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment 52.222-50, Combating Trafficking in Persons 52.222-54, Employment Eligibility Verification 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 52.222-62, Paid Sick Leave Under Executive Order 13706 52.223-23, Sustainable Products and Services 52.224-3, Privacy Training 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33, Payment by Electronic Funds Transfer—System for Award Management 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 52.233-3, Protest After Award 52.233-4, Applicable Law for Breach of Contract Claim 52.240-91, Security Prohibitions and Exclusions 52.240-92, Security Requirements 52.244-6, Subcontracts for Commercial Products and Commercial Services 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.204-7022, Expediting Contract Closeout 252.205-7000, Provision of Information to Cooperative Agreement Holders 252.211-7003, Item Unique Identification and Valuation 252.211-7008, Use of Government-Assigned Serial Numbers 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7001, Buy American and Balance of Payments Program 252.225-7012, Preference for Certain Domestic Commodities 252.225-7021, Trade Agreements 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime 252.225-7060, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7010, Levies on Contract Payments 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel 252.243-7002, Requests for Equitable Adjustment 252.247-7023, Transportation of Supplies by Sea

252.247-7028, Application for U.S. Government Shipping Documentation/Instructions

Air Force Specific Terms and Conditions:

Elimination of Use of Class I Ozone Depleting Substances (Jun 2024) Health and Safety on Government Installations (Jul 2023) Contractor Access to Department of the Air Force Installations (June 2024) AFGSC Ombudsman (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, for Air Force Global Strike Command (AFGSC) acquisitions, Director of Contracts, Air Force Installation Contracting Center (AFICC), Operating Location (OL) – Global Strike Command (GSC) (AFICC/KG OL‐GSC) via the following e‐mail workflow address:

ig.afica_kg.workflow@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330‐1060, Phone number (571) 256‐2395, Facsimile number (571) 256‐2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

Solicitation Attachments:

Attachment 1, Performance Work Statement, Dated 30 March 2026 Attachment 2, Price List