PERFORMANCE WORK

STATEMENT

FOR

STRONG BOND

RETREATS

Desired dates: 15-17 May 2026, 29-31 May 2026, 5-7 June 2026, 12-14 June 2026

26-28 June 2026, 10-12 July 2026, 17-19 July 2026.

FA460826QS016

Attachment 1

Performance Work Statement (PWS) For Strong Bonds Retreats

Barksdale AFB, La

1. BACKGROUND: The Barksdale AFB Chapel Team provides for the emotional and spiritual wellbeing of military members and families through various activities, retreats, and educational outreach programs. The Strong Bonds themed retreats are one of the many programs which enhance our military readiness and maintains total wellness for our force.

2. SCOPE OF WORK: The Contractor shall acquire and provide fixed pricing for lodging, meeting space and meals for up to 64 people per retreat in accordance with paragraph 4, “Requirements”.

3. OBJECTIVES: Ensure military couples receive the opportunity to grow, strengthen, and renew relationship bonds through guided workshops at local retreat venues. Additionally, ensure single military members receive the opportunity to grow personally, strengthen relationship skills, and develop healthy foundations for sustainable long-term relationships, while also building self-confidence, emotional awareness, and personal resilience as individuals. The three (3) retreats will support holistic well-being and equip participants with practical tools applicable to both personal and professional contexts.

4. REQUIREMENTS: The contractor shall acquire and provide fixed pricing for three (3) separate retreats that will be offered to two groups of married military members and a group of single military members. Each retreat will consist of the following:

Marriage Retreats:

- 30 rooms for 30 couples and 4 single-occupancy rooms for instructors, with queen-sized beds or larger. Couples with children will require double beds. 34 total rooms with free high-speed internet.

Singles Retreat:

- 30 double-occupancy rooms for 60 individuals (2 persons per room with two beds) and 4 single-occupancy rooms for instructors, with queen-sized beds or larger. Total occupancy is 64 people and rooms should have free high-speed internet.

Meeting Room: The contractor shall also provide meeting space capable of accommodating up to 64 people per retreat weekend, arranged to seat 64 participants (round tables preferred), a registration table for Friday check-in, and full AV equipment including a projector, speakers, and a microphone, along with free high-speed internet. The contractor shall provide on day two a non-alcoholic hot & cold drink station (including hot coffee, iced tea or soft drinks, and water) between 08:00 a.m. and 1:30 p.m.

Event times and schedules shall be coordinated with Barksdale AFB Chaplain Corps. A final timeline will be established for each event after coordination between Barksdale AFB Chaplain Corps and the contractor. Meeting space requirements: On the first day of the event, registration shall occur between 4:00 p.m. and 9:30 p.m., On the second day, the meeting space is required between 8:00 a.m. and 1:30 p.m.

Guest arrival is anticipated around no earlier than 4:00PM on Friday with meeting space available for registration, distributing welcome packets and schedules. Check-out is preferred no later than 12:00 p.m. and no earlier than 11:00 a.m..

Meals: The contractor shall provide four (4) meals for each participant. Meals shall consist of the following: two (2) hot breakfasts, one (1) lunch, and one (1) dinner. All meals shall be buffet style consisting of at least three (3) entree choices, four (4) choices of side items, and no less than three (3) drink options to include water. Food shall be fresh, of a restaurant quality, and meet marketplace standards. Dinners shall include two meat choices, as well as at least one (1) vegetarian options. The contractor shall support specific dietary requirements as requested (e.g., Vegan options, food allergies) prior to the event start by the event leader.

The facility should be serene, aesthetically pleasing, neat, and clean, with free guest parking, private bathrooms in all rooms, visually inspiring views, and recreational opportunities that support reflection, open communication, and relationship resiliency. Desired amenities include on-site or nearby recreational activities such as walking or hiking trails, indoor water park, included recreational activities such as fishing/boating/biking, multiple dining venues, et al., with off-site activities acceptable if within approximately five miles, including a potential Saturday afternoon excursion.

No additional fees—such as room service, alcohol, spa services, equipment rental, entertainment, high-speed internet, laundry, pet(s), or meals beyond those specified—shall be charged to the government.

Multiple quotes or proposals may be submitted.

Lodging Amenities: The contractor shall provide on-site recreational activities that may include but are not limited to the following: on-site fitness center, swimming pools, and spa access. Additionally, free parking shall be included for all participants.

Alternative Dates: The Government may have to reschedule events due to unforeseen circumstances.

The Government reserves the right to reschedule an event at no additional cost, provided that at least a fourteen (14) calendar day notice is provided to the contractor in writing or by email. The contractor shall propose dates for the rescheduled event(s).

Cancellation: In the event of total cancellation within shorter notice than the (14) calendar day notice window, the government will provide fair and reasonable consideration to the contractor totaling no more than the cost of one (1) night per room booked. In the event of postponement, the contractor shall work with the Government in good faith to reschedule the event.

5. PLACE OF PERFORMANCE: Must be within 250 miles of Barksdale AFB, Louisiana. The three

(3) retreats may be conducted outside Louisiana State provided the venue remains within a 250-mile radius. There is no requirement that all three retreats be held at the same location.

6. PERIOD OF PERFORMANCE: The two separate marriage retreat dates preferred: 15-17 May 2026, 29-31 May 2026, 5-7 June 2026, 12-14 June 2026 and the single's retreat date preferred:

26-28 June 2026, 10-12 July 2026, 17-19 July 2026.

CONTRACTOR PERSONNEL: The contractor shall provide the contact information for a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer prior to the contract start date. The contract manager or alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate(s) must be able to read, write, speak, and understand the English language.