COMBO - Dorm HVAC Coils - CO Signed.pdf

Dorm HVAC Coil Cleaning March 12, 2025 Page 1 of 4

Dorm HVAC Coil Cleaning

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA462525Q0003 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 (Effective 01/17/2025), Defense Acquisition Circular (Effective 01/17/2025) and Department of the Air Force Acquisition Circular (Effective 10/16/2024).

This is a 100% Small Business set-aside.

The North American Industry Classification System (NAICS) code for this project is 238220 with a size standard of $19.0 Million.

The purpose of this combined synopsis and solicitation for dorm HVAC coil cleaning on WAFB is in accordance with the Statement of Work (SOW) (Attachment 1) dated 03 February 2025.

*****“Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”*****

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Sep 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

To assure timely and equitable evaluation of the quotes, vendors must follow the instructions provided in FAR 52.212-1 and are required to meet all solicitation requirements. Failure to meet https://www.acquisition.gov/far/subpart-12.6?searchTerms=12.6 https://www.acquisition.gov/far/52.212-1?searchTerms=52.212-1

Dorm HVAC Coil Cleaning March 12, 2025 Page 2 of 4 a requirement may result in a quote being ineligible for award. The government’s terms, conditions, and respective clauses contained within this solicitation are prescribed IAW the FAR and are not subject to conditionally proposed revisions or changes requested by offerors.

Questions due date: 24 March 2025 @1000 hours CST Offers due date: 14 April 2025 @1000 hours CST Offers sent to: joshua.sturgill.2@us.af.mil and chance.slaton@us.af.mil

OFFERS MUST BE SENT TO BOTH OF THE ABOVE EMAILS. ANYTHING

OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE. YOU MAY

WISH TO PLACE A READ/DELIVERY RECEIPT.

Note: “zip” files are not an acceptable format for the Air Force Network and will not go through our email system. If email attachments are greater than 10 MB, contact us for alternate instructions before proposal deadline.

All questions regarding this RFQ must be emailed to the above emails by 10:00 A.M. Central Time on March 24, 2025.

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instructions shall be provided at time of award.

FAR Provision *52.212-2, Evaluation -- Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and the following evaluation is applicable:

Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Vendor’s submissions will be evaluated based upon the following:

(a) The Government will award one contract resulting from this solicitation to the responsible vendor whose proposal conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made on a Lowest-Price Technically Acceptable basis. OFFERS MUST BE VALID

FOR 60 DAYS AFTER SUBMISSION.

The following factors shall be used to evaluate quotes:

(i) PRICE

(1) Complete the Price Schedule and Amendment Acknowledgements (Atch 2).

The Price shall be entered into the spreadsheet in whole cents ($0.22, for example). Do not carry calculations out to thousandths or beyond ($0.2154, as in this example). The whole cents price shall be used for pricing.

mailto:joshua.sturgill.2@us.af.mil mailto:chance.slaton@us.af.mil https://www.sam.gov/portal/public/SAM/ https://www.acquisition.gov/far/52.212-2?searchTerms=52.212-2

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(2) The Contracting Officer has determined there is a probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists, no additional information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists, Offeror’s may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of price.

(3) An Offeror’s proposal may be rejected if the Contracting Officer determines the lack of reasonable price information contained in any portion of an Offerors price proposal, or if a proposal is deemed unbalanced.

(ii) TECHNICAL ACCEPTABILITY

(1) Offeror must provide a proposed work schedule to show understanding of timeline and room availability stated in the SOW.

(2) Offeror must provide their own certified and qualified electrician; one will not be provided.

(3) Offeror must provide their warranty terms on all work required stated in the

SOW.

(b) A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award. Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability. Please provide the names, addresses, and points of contact for all financial institution organizations utilized to determine if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(d) If any teaming arrangement is contemplated, provide complete information as to the arrangement, specifically to the percentage of effort the subcontractor(s) will perform.

Include any relevant and recent past/present performance information on previous subcontracting arrangements with same partner. If this is a first-time joint effort, each party to the arrangement must provide a list of past and present relevant contracts. Past performance information pertaining to a subcontractor cannot be disclosed to the prime Offeror without the subcontractor’s consent. Provide with the proposal a letter

Dorm HVAC Coil Cleaning March 12, 2025 Page 4 of 4 from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime Contractor.

Offerors are cautioned to submit sufficient information and, in the format specified. Offerors may be asked to clarify certain aspects of their proposal. Communication conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revision or discussion.

FAR Provision *52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services. (May 2024), with its Alternate I (May 2024), applies to this acquisition.

FAR clause at 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services. (Nov 2023), applies to this acquisition with the following Addendum:

Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

The full text of these clauses and (*) provisions may be assessed electronically at the website:

FAR | Acquisition.GOV NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF

AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

Attachments:

Atch 1 Statement of Work (SOW) Atch 2 Price Schedule and Amendment Acknowledgment Atch 3 Provisions and Clauses Atch 4 Wage Determination 2015-5089 Rev 26 Dtd 12-23-24

Approved by the Contracting Officer