Combo Boiler Maintenance.pdf

Department of the Air Force 5th Contracting Squadron - Minot AFB, ND

Combined Synopsis/Request for Quotation

Requirement Title: Boiler Maintenance

Solicitation Number: FA4528-27-Q-AS-02

Solicitation Issue Date: Monday, 20th of July 2026

Response Deadline: Friday, 21st August 2026, no later than 1:00 PM CST

Point(s) of Contact: Anthony Salvestrini / anthony.salvestrini@us.af.mil / 701-723-3556

Contracting Officer: Nikole Braddy / nikole.braddy@us.af.mil / 701-723-3057

1. This is a combined synopsis and request for quotation (RFQ) for commercial items issued in accordance with the procedures in Revolutionary Federal Acquisition Overhaul (RFO) Subpart 12.2, supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested, and a separate written solicitation will not be issued.

2. This solicitation is being issued as a Firm-Fixed Price (FFP) RFQ.

3. This acquisition is set aside for 100% Small Business Concerns.

4. The North American Industry Size Classification System (NAICS) code associated with this requirement is NAICS Code – 238220- Plumbing, Heating, and Air-Conditioning Contractors

5. The Small Business Size Standard associated with this NAICS is ($19.0M)

Description:

Work will consist of Preventive Maintenance (PM), Corrective Maintenance (CM), and inspections of 94 existing boilers/water heaters located in 71 facilities across base, as listed in the table below. The Contractor must assume maintenance of any new boilers installed for the duration of the boilers warranty (1) year from date of completed installation. Contractors will also be required to remove and dispose of existing boilers as well as install new boilers, up to 12 per year, not to exceed two every 30 days. Boilers will be purchased by the government and installed by the Contractor.

Detailed specifications are included in Attachment 1 – Performance Work Statement (PWS).

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination: Minot AFB, ND 58705 (exact customer address will be provided in the resulting contract).

Line Item Description Quantity Unit of Measure

0001 See Attachment 2 Price Quote Sheet 1 LOT

Requirement Information

General Information

Instructions to Offerors (Quoters) mailto:anthony.salvestrini@us.af.mil mailto:nikole.braddy@us.af.mil

RFO Provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in RFO (RFO 12.202), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Notice to Quoters: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

2. Questions may be submitted to the POCs and Contracting Officer listed above no later than 30 July 2026, 1:00pm, CST.

Questions submitted after this date may not be answered.

3. Quotes in response to this solicitation must be submitted via email to the POCs and Contracting Officer listed above no later than the established deadline.

4. Quotes must be valid through 31 December 2026.

5. Complete the below contractor identification information.

Company Name: Point of Contact:

Address: Telephone Number:

Email: CAGE :

SAM Registered: Yes/No UEI:

Small Business: Yes/No Discount Terms:

Estimated Period of Performance/Delivery:

Signature/Date: Printed Name:

6. The Government intends to make an award based on initial quotations, without conducting post submission-inquiries.

Therefore, it is critical that Quoters submit all required information with their initial quote. The Government reserves the right, but is not obligated, to contact a Quoter to remedy a failure to provide administrative information (e.g., product literature or photographs) or to address clerical errors. This process, if used, is not a quote revision and will not be used to allow a Quoter to change the substance of its quote.

7. Quoters are required to meet all material solicitation requirements, such as terms and conditions, representations and certifications, deliverables, Performance Work Statement (PWS), etc. Failure to comply with the terms and conditions of the solicitation may result in the Quoter being ineligible for award. Quoters must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable, and the quote, therefore, ineligible for award. For a quote to be eligible for award, the quoter must have a current registration in the System for Award Management (SAM):

https://www.sam.gov/SAM, prior to submitting a quote, IAW RFO part 4. SAM will be checked to verify the quoter's status before any evaluation is conducted.

Evaluation Criteria

RFO provision 52.212-2, Evaluation - Commercial Products and Commercial Services, applies to this acquisition.

As prescribed in RFO 12.205(a)(2), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) The Government intends to award a single, firm, fixed price purchase order to the responsible Quoter whose quote conforming to the solicitation represents the Best Value to the Government, price and other factors considered. The following factors will be used to evaluate quotes: (i) Technical Capability, (ii) Price, and (iii) Past Performance.

Technical capability is pass/fail. To be considered for award, a quote must be rated technically acceptable. When conducting the Best Value determination, past performance is approximately equal in importance to price.

(b) This acquisition is being conducted according to RFO part 12. The terms and processes used in this acquisition are not subject to the definitions nor processes found in RFO part 15, even if defined or described in RFO part 15.

Reference to offers, offerors, or proposals in this acquisition will be read as quotations, vendors, quoters, or quotes. Any clerical errors in this solicitation, to include the attachments, that use the source selection nomenclature in RFO part 15 shall be read and interpreted in a manner consistent with RFO part 13. Examples of nomenclature found in RFO part 15 include: Request for Proposals (RFP), De-briefing, Negotiations etc. Unless otherwise defined in this solicitation, or in the specific FAR part being referenced, definitions of words retain their definition under RFO 2.101.

TECHNICAL CAPABILITY: The Government will evaluate technical capability on an Acceptable/Unacceptable basis.

Quoters must address all requirements in Attachment 1 - PWS. Failure to meet any subfactor will render the entire quotation unacceptable and ineligible for award. The Government reserves the right to award based on initial quotations without interchanges.

Acceptable: Proposal meets all solicitation and PWS requirements.

Unacceptable: Proposal fails to meet solicitation and PWS requirements.

Technical Subfactors Subfactor 1: Personnel Qualifications and Certifications

Requirement: Submit resumes, active certifications, and credentials verifying that proposed personnel possess the skills, experience, and knowledge required in the PWS.

Subfactor 2: Schedule

Requirement: Provide a specific timeline and management plan demonstrating the capability to meet all PWS milestones, project dates, and maintenance windows.

PRICE: Price will be evaluated on a comparative basis amongst all received quotations and the Government’s estimate.

Pricing must be submitted utilizing Attachment 2 – Price Schedule. Quotes not using the provided template may be disqualified.

Total price evaluation (TEP): The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). In accordance with RFO 52.217-8, the Government may require continued performance of services within the limits and rates specified in the contract. The rates shall be determined to be the unit price of each applicable CLIN, as stated in Schedule of the award of the CLIN, which corresponds with the most recently entered period of performance.

Evaluation of proposed CLIN prices constitutes evaluation of the rates used for options exercised under this clause.

PAST PERFORMANCE: The Government will conduct a comparative evaluation of past performance to assess prior work quality using CPARS, commercial experience, subcontractor history, or the Contracting Officer's knowledge. Past

Performance record history will be assessed as one of the multiple standards required for a successful quote to be determined responsible as described in RFO 9.104. Past performance can be evaluated based upon the contracting officer’s knowledge of and previous experience with the service being acquired, customer surveys, past performance questionnaires and government-wide contract performance assessments rating system (CPARS). Quoters may submit up to three past performance documents, to display quality of work performed. The government may use a combination of the following methods to evaluate past performance:

• Relevant past performance submitted by the quoter

• Any other reasonable basis not otherwise noted conducted for the apparently successful Quoter per RFO 9.104.

See Attachment 3- Provisions and Clauses.

Ombudsman

1. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors (quoters), potential offerors (quoters), and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals (quotes), the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

2. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

3. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Colonel James Simmons, AFICC/KG, 801 Kenney Ave, Suite 2221, Barksdale AFB, LA 71110, phone number (701) 781- 6336, email address james.simmons.6@us.af.mil, alternate email address ig.afica.kg.workflow@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

4. The ombudsman has no authority to render a decision that binds the agency.

5. Do not contact the ombudsman to request copies of the solicitation, verify offer (quote) due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

Attachment 1 – Performance Work Statement (PWS) Attachment 2 – Price Schedule Attachment 3 – Provisions and Clauses Attachment 4 - SCA Wage Determinations

Clauses and Provisions

Attachments

Additional Information mailto:james.simmons.6@us.af.mil mailto:ig.afica.kg.workflow@us.af.mil

Attachment 5- Financial Questionnaire