Combined Synopsis - VTCT3_10 Jun 25.pdf

10 June 2025

COMBINED SYNOPSIS/SOLICITATION

1. Solicitation. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued.

The 21st Contracting Squadron (21 CONS), intends to utilize this Request for Quotation (RFQ), under solicitation number FA2517-25-Q-0021, to award a Firm Fixed Price (FFP) purchase order. The Government intends to award one contract to the responsible Offeror whose quotation represents the Best Value to the Government.

This document and incorporated clauses and provisions are those in effect through Federal Acquisition Regulation (FAR) Federal Acquisition Circular (FAC) Number 2025-03, Defense Federal Acquisition Regulation Supplement (DFARS) Change Number 01/17/2025, and Department of the Air Force Federal Regulation Supplement (DAFFARS) Change 10/16/2024.

This requirement is being solicited as 100% small business set-aside. For this acquisition, the North American Industry Classification System (NAICS) code 517111, Wired Telecommunications Carriers and the small business size standard is 1,500 employees. All prospective Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov.

Provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (Sep 2023), does apply to this acquisition and the following addendums apply:

Paragraph (c) is revised to the following:

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. See Section 9 of the Combined Synopsis.

Paragraph (g) is revised to the following:

Contract award (not applicable to Invitation for Bids). See Section 10 of the Combined Synopsis for Basis of Award.

Provision at FAR 52.212-2 Deviation, Evaluation-Commercial Items (Nov 2021) is NOT used in this solicitation. The evaluation procedures are outlined in this document.

The Offeror shall also complete FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (DEVIATION 2025-O0003 and 2025-O0004) (May 2025). The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the SAM accessed through https://www.sam.gov.

FAR clauses 52.212-4, Contract Terms and Conditions – Commercial Items (Nov 2023), and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – http://www.sam.gov/

Commercial Items (DEVIATION 2025-O0003 and 2025-O0004) (Mar 2025), apply to this solicitation. All provisions and clauses are listed in Attachment 4 and 4a of this RFQ.

Additionally, all clauses and provisions may be found in full text at the following site:

https://www.acquisition.gov/.

2. Description of Requirement. The Contractor shall provide all non-personal services to include management and labor necessary for maintenance and support for the North American Aerospace Defense Command (NORAD) and United States Northern Command (USNORTHCOM) (N&NC) Video Telecommunications (VTC) and Video Distribution System (VDS) at Peterson Space Force Base (PSFB) and Cheyenne Mountain Space Force Station (CMSFS), Colorado Springs, Colorado.

3.Period of Performance (PoP). The projected PoP for this purchase order will include a base and four option years from 15 Sept 2025 to 14 Sept 2030. See Attachment 2, CLIN Pricing Schedule for base year and option years anticipated PoP.

4. Contract Line Item (CLIN). See Attachment 2, CLIN Pricing Schedule.

5. Defense Priorities and Allocations System (DPAS) Rating: Not Applicable

6. Quotation Preparation and Submission:

Offerors shall complete and submit a quotation with the following information/sections: Cover Letter, Factor 1. Technical Approach, Factor 2. Price, and DD 254 as identified in this RFQ. The details for assembly of the quotation are identified below.

Table-1.

Quotation Section Title/RFQ Reference Page

Limit Cover Letter 1 Factor 1. Technical Approach Technical Approach 15 Factor 2. Price CLIN Pricing Sheet 1

DD 254 DD 254 1

Details for assembly of the quotation:

• Table of Contents, Glossaries, Tabs, and List of Acronyms do not count against the page limit.

• Cover Letter: The Cover Letter shall identify the Offeror’s Point of Contact (POC) to include a phone number and email address for any questions regarding the submitted quotation and having the authority to negotiate and bind the company.

• Pages shall be single line spaced; with a minimum 1-inch margin all around. The font shall be no smaller than 10-point and no larger than 12-point for general text, text in tables, charts, graphs, and figures. No condensed fonts allowed; Times New Roman or Arial font preferred.

• If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the quotation.

• All quotations must list UEI number and CAGE code with Company name, POC, and phone number. To obtain or renew a UIE number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make an Offeror http://www.acquisition.gov/ ineligible for award.

• Any deviation from the RFQ requirements and format may result in non-consideration of the quotation.

• DD254 Instructions: Complete DD Form 254, DoD Contract Security Classification

Specification with the submission of the quote. The document shall be used to validate current Facility Secret Clearance (FCL). The Prime Contractor is required to have an existing Secret FCL at the time the offer is submitted, in order to qualify for the award. Offerors shall submit a completed Draft DD Form 254 with their quotes. Blocks 6a, 6b and 6c should contain the prime’s information. The final DD Form 254 will be incorporated into the resulting contract.

7. Additional Instructions to Offerors. Offerors shall respond to this RFQ via e-mail by 27 June 2025 at 1000 hours MT. All quotations should be sent to, Tiffany Harley, at tiffany.harley.2@spaceforce.mil and Stephen Carr, at stephen.carr.12@spaceforce.mil before the due date and time specified.

All questions regarding the RFQ package must be submitted to the above e-mail addresses by 19 Jun 2025 at 1000 hours MT. Any questions asked over the telephone will not be answered. Any questions received after this date and time may not be answered.

Offerors must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://piee.eb.mil/ to complete your registration.

8. Organizational Conflicts of Interest. All Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

9. Notice to Offerors. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs. Submitted quotations shall be valid for 60 days after the closing date of the RFQ.

10. Basis for Award. The Government intends to award an FFP contract resulting from the RFQ to the responsible Offeror whose quotation represents the lowest price technically acceptable (LPTA) to the Government. To be eligible for the award, the Offer must receive an acceptable rating for all factors. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offeror’s as the Government is not required to conduct interchanges with any or all offerors responding to this

RFQ.

mailto:tiffany.harley.2@spaceforce.mil mailto:stephen.carr.12@spaceforce.mil

11. Evaluation Criteria. Evaluation criteria will include the following factors:

Factor 1 – Technical Approach Factor 2 – Price

Factor 1 – Technical Approach

This factor assesses the Offeror's technical approach to meeting the requirements outlined in the Performance Work Statement (PWS). Offerors shall demonstrate a clear understanding of the requirements and present a technically acceptable approach. The retention plan will be evaluated on its clarity and feasibility. The plan will be incorporated into the contract upon award. Simply restating the PWS is not sufficient. The following requirements shall be addressed:

• Requirement 1: Tier Three Support: Describe your process for responding to Tier Three support requests during exercises and real-world contingencies in PWS Sections 2.1.3 and

2.3.8. This description shall include:

• Escalation procedures

• Mean time to respond (MTTR) targets and how these targets will be achieved as outlined in PWS Section 2.1.3 and 2.3.8

• Communication protocols

• Processes for documenting and tracking support requests

• Requirement 2: Technical Qualifications and Retention Plan for Crestron Gold and Information Assurance Technical (IAT) Level II Certified Personnel:

The Offeror shall provide the following:

• Documentation of Certifications: Provide verifiable documentation (e.g., copies of certifications, access to online verification portals) demonstrating that proposed key personnel possess current Crestron Gold-Level certifications and valid IAT Level II or higher certifications in accordance with DoD 8570.01-M.

• Detailed Acquisition and Retention Plan: A detailed plan outlining the Offeror's strategy for:

o Acquiring qualified technicians with both Crestron Gold-Level and IAT Level II certifications. The plan must address recruitment sources, screening processes to ensure candidates have the necessary certifications.

o Maintaining the required certification levels for the life of the contract, including strategies for recertification.

Evaluation of Factor 1:

Adjectival Rating Description Acceptable The Offeror’s technical approach meets the minimum requirements of the solicitation.

Unacceptable The Offeror’s technical approach does not meet the minimum requirements of the solicitation.

Factor 2 – Price The Offeror shall submit a price for each CLIN contained within Attachment 2 (yellow cells

ONLY). As per FAR 52.217-8, the Government may extend performance of any services unilaterally. The option to extend under this clause may be exercised at any point during the life of the contract and may be exercised more than once; however, the total extension of performance under this option shall not exceed six months. For pricing of FAR 52.217-8, it will automatically be calculated based on the Offeror’s pricing for Option Year 4 for evaluation purposes.

Adequate price competition is anticipated and exists if two or more responsible offerors, competing independently, submit priced offers that satisfy the Government’s expressed requirements.

The Government may compare Offeror Total Evaluated Price (TEP), compare TEPs to the Independent Government Estimate (IGE), or may use other price analysis techniques per FAR 13.106-3(a). Evaluation of option prices shall not obligate the Government to exercise the options. For purposes of evaluation, the TEP is defined in Attachment 2.

RYAN J. OLSON, Civ, DAF Contracting Officer

Attachments:

1. Performance Work Statement_28May25

2. CLIN Pricing Schedule

3. PWS Attachment 1 - Maintenance Items_Sept24

4. Provisions & Clauses 4a. DAFFARS Clauses

5. DD 254

6. Wage Determination #2015-5417_Rev28_23Dec24

Table-1.