Combined Synopsis Solicitation_W9124J-26-Q-LOCA_28 May 2026_.pdf

SECTION 1: Combined Synopsis/Solicitation for Commercial Services

Solicitation Number: W9124J-26-Q-LOCA Project: MEDCoE Relocation & Disposal Services (B2792)

(Prepared in accordance with FAR 12.603)

(i) Announcement & Format

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued.

(ii) Acquisition Authority

The solicitation number is W9124J-26-Q-LOCA and is issued as a Request for Quotation (RFQ). This acquisition is being conducted using the policies unique to the acquisition of commercial products and commercial services prescribed in FAR Part 12, in conjunction with the simplified acquisition procedures prescribed in FAR Part 13.

(iii) Active Circulars

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number [FAC 2026-01

(iv) Set-Aside Status

Set-Aside (Rule of Two): In accordance with FAR 19.502-2(b), the Contracting Officer has determined there is a reasonable expectation that offers will be obtained from at least two responsible small business concerns and that award will be made at fair market prices. Therefore, this requirement is issued as a 100% Small Business Set- Aside.

• NAICS Code: 484210 (Used Household and Office Goods Moving)

• Size Standard: $34 million

(v) Contract Line Item (CLIN) Structure

Offerors shall submit a firm-fixed-price quote using the following structure:

CLIN Description Quantity Unit Total Price

0001 Complete Relocation, Delivery, and Disposal Services per PWS B2792

(vi) Description of Requirements

The U.S. Army Medical Center of Excellence (MEDCoE) requires a contractor to provide all personnel, equipment, tools, materials, supervision, and quality control necessary to dismantle, move, and reinstall government property for approximately 520 personnel, and dispose of excess furniture.

The work supports the transition of personnel and equipment into Buildings 2792, 2840, and 2841 at Joint Base San Antonio (JBSA) - Fort Sam Houston, TX. All work shall be performed in strict accordance with the attached Performance Work Statement (PWS) B2792.

(vii) Period & Place of Performance

• Period of Performance: 27 July 2026 to 25 September 2026

• Place of Performance: JBSA - Fort Sam Houston, TX

• FOB Point: Destination

(viii) Submission Requirements (FAR 52.212-1 Addendum)

The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services, applies.

Addendum to 52.212-1(b), Submission of Offers: To be considered for award, offerors must submit:

1. Volume I - Price: Completed CLIN schedule from section (v).

2. Volume II - Technical Capability: Statement (Max 5 pages) using Attachment 2.

3. Volume III - Past Performance: Reference sheet containing 2 to 3 contracts using Attachment 3.

(ix) Evaluation Criteria (FAR 52.212-2)

The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services, applies.

• Basis for Award: Single Firm-Fixed-Price (FFP) contract awarded to the responsible offeror whose quote is determined to be the Lowest Price Technically Acceptable (LPTA).

• Evaluation Factors:

1. Factor 1: Price (Reasonableness)

2. Factor 2: Technical Acceptability (Pass/Fail across Sub-factors below)

3. Factor 3: Past Performance (Acceptable/Unacceptable)

Sub-factor

Title Acceptability Criteria

2.1 Operational

Understanding

Clearly grasp relocation scope of ~520 personnel across Buildings 2792, 2840, and 2841 within PoP.

2.2 Phase Execution Plan Provide logical methodology for Phases 1 through 5.

2.3 Project Management Detail Site Supervisor roles, JBSA base access routing, and internal Quality Control.

2.4 Regulatory

Compliance

Explicitly confirm compliance with FAR 52.222-90, DFARS 252.204- 7004, and DFARS 252.232-7006.

(x) Representations & Certifications (FAR 52.212-3)

Offerors must include completed certifications or verify registration is current in SAM.gov.

(xi) Standard Terms & Conditions (FAR 52.212-4)

The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services, applies.

(xiii) Additional Clauses & Full-Text Additions

• FAR 52.237-1 Site Visit (Apr 1984): Site visit scheduled for 26 June 2026 at 09:00 AM CDT starting at the Visitor Control Center, Ft Sam Houston. RSVP is required by 09 June 2026 at 3:00 PM CDT.

• DFARS 252.204-7004: Antiterrorism Awareness Training.

• DFARS 252.223-7006: Prohibition on Storage, Treatment, and Disposal of

Toxic/Hazardous Materials.

• FAR 52.222-90: Addressing DEI Discrimination by Federal Contractors (APR

2026).

🌟🌟 Clauses Incorporated by Full Text

FAR 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(Standard WAWF administrative language is active. Document creation type is "Combo/2-in-1")

Field Name in WAWF Routing Code / Data to be entered

Pay Official DoDAAC HQ0490

Issue By DoDAAC W9124J

Admin DoDAAC W9124J

Inspect By DoDAAC W45MW2

Service Approver / Acceptor W45MW2

(xiv) DPAS Rating

This acquisition is Unrated.

(xv) Due Dates & Inquiries

• Clarifying Questions Due: No later than 09 June 2026 at 2:00 PM CDT using Attachment 4.

• Quotes Due: No later than 12 June 2026 at 2:00 PM CDT.

(xvi) Points of Contact

• Contract Specialist: Lexus Robinson | lexus.r.robinson2.civ@army.mil

• Contracting Officer: Walter L. Williams | walter.l.williams24.civ@army.mil

(xvii) Complete Attachments List

• Attachment 1: Performance Work Statement (PWS) B2792

• Attachment 2: Volume II Technical Capability Statement Template

• Attachment 3: Volume III Past Performance Reference Form

• Attachment 4: Vendor Question and Answer (Q&A) Matrix

SECTION 2: ATTACHMENT 2 - Volume II Technical Capability Statement Template

Solicitation Number: W9124J-26-Q-LOCA Company Name:

https://www.google.com/url?q=mailto%3Alexus.r.robinson2.civ%40army.mil https://www.google.com/url?q=mailto%3Awalter.l.williams24.civ%40army.mil

UEI / CAGE Code:

Point of Contact:

1. Executive Summary & Operational Scope Understanding

Briefly summarize your understanding of the MEDCoE relocation project, acknowledging the transition of approximately 520 personnel and disposal operations across Buildings 2792, 2840, and 2841. Confirm your ability to execute all requirements strictly within the Period of Performance (27 July 2026 – 25 Sept 2026).

2. Technical Approach & Sub-CLIN Pricing Breakdown

Detail your technical methodology for executing the relocation phases below. Provide the firm-fixed pricing mapped to each sub-phase under CLIN 0001:

Item Supply/Service Description QTY Unit Unit Price Total Price

0001AA Phase 1: Material Delivery & Preparation 1 EA $ $

0001AB Phase 2: Relocation & Transit Services 1 EA $ $

0001AC Phase 3: Dismantling & Prep Services 1 EA $ $

0001AD Phase 4: Reinstallation & Assembly Services 1 EA $ $

0001AE Phase 5: Compliant Disposal Operations 1 EA $ $

0001 Total Rollup Firm-Fixed Price (FFP)

3. Project Management, Personnel, & Security

Detail the on-site PM structure (such as Site Supervisor), crew qualifications, base vetting techniques for JBSA access, and your internal damage prevention/Quality Control (QC) plan.

4. Mandatory Regulatory Confirmations

Provide statements confirming full compliance with the following active parameters:

• FAR 52.222-90 Statement:

• WAWF Statement:

• Antiterrorism Statement:

(Administrative Note to Offerors: Page Limit: This entire narrative volume must not exceed 5 pages).

SECTION 3: ATTACHMENT 3 - Volume III Past Performance Reference Form

Solicitation Number: W9124J-26-Q-LOCA Company Name:

Instructions: Submit this reference form for a minimum of two (2) and a maximum of three

(3) contracts performed within the last three (3) years that demonstrate relevant scale (500+ personnel relocated) and complexity.

Data Field Offeror Response

Contract / Project Name

Government Agency / Private Client

Contract Number

Contract Type (e.g., FFP, T&M)

Total Dollar Value $

Period of Performance to

Client POC Name & Title

Client Email Address

Client Phone Number

1. Scope Relevance (Max 250 words)

Describe how this reference is similar in scope and technical complexity (dismantling, sorting, relocating, assembling, and disposing) to the MEDCoE requirements in PWS B2792.

2. Scale Relevance (Max 150 words)

Describe how the size of this contract is relevant to relocating approximately 520 personnel.

3. Performance History (Max 250 words)

Summarize performance achievements, highlighting schedule adherence, safety metrics, QC effectiveness, and any relevant CPARS ratings or commendations.

SECTION 4: ATTACHMENT 4 - Vendor Question and Answer (Q&A) Matrix

Solicitation Number: W9124J-26-Q-LOCA Project: MEDCoE Relocation & Disposal Services (B2792) Company Name:

Instructions: Offerors shall submit all clarifying questions regarding the Solicitation, PWS, or Attachments using this matrix template. Questions must be compiled and sent via email to the Contract Specialist and Contracting Officer listed in section (xvi) no later than 09 June 2026 at 2:00 PM CDT. Submissions in other formats may not be accepted.

Question

Document Reference (Solicitation Section or

PWS Paragraph)

Vendor Question Government Response

(Government Use Only)

1 Example: Solicitation, Section (vii) - Period of Performance

Is there flexibility on the daily hours of performance (e.g., weekend work or night operations)?

[To be completed by Government]

2 Example: PWS, Section

4.2 - Disposal

Are dumpster fees or county disposal taxes paid directly by the Government, or must they be fully burdened in the CLIN 0001 rollup?

[To be completed by Government]

SECTION 4: ATTACHMENT 4 - Vendor Question and Answer (Q&A) Matrix