Combined Synopsis Solicitation_UK Wide Mortuary BPA.pdf

UK-Wide Mortuary BPA Combined Synopsis/Solicitation: FA558726Q0014 FAR 12.2 - Solicitation, Evaluation, and Award

Requirement Title: UK Wide Mortuary BPA Solicitation Number: FA558726Q0014 North American Industry Classification System Code (NAICS): 812210 - Funeral Homes and Funeral Services Product Service Code (PSC): G001 – Care of Remains and/or Funeral Services Set-Aside: In accordance with (IAW) FAR 19.000(b)(1)(ii), no set-aside will be used for this requirement.

Solicitation Date: 16 March 2026 Response Deadline: 15 April 2026 Point(s) of Contact:

Contracting Specialist: Marvin L. Cordova, marvin.cordova.2@us.af.mil Contracting Officer: Helbees Tawadrous, helbees.tawadrous@us.af.mil

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Part 12 and FAR Part 5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued separately.

Solicitation number FA558726Q0014 is issued as a Request for Quotation (RFQ), for UK Wide Mortuary Services.

This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The period of performance for this requirement is as follows:

5 Year Ordering Period 31 May 2026 – 3o May 2031

Description:

The 100th Force Support Squadron (FSS) at Royal Air Force (RAF) Mildenhall and the 48th Force Support Squadron (FSS) at RAF Lakenheath have a requirement to establish a single, UK-wide Blanket Purchase Agreement (BPA) for comprehensive mortuary affairs support services. The contractor shall provide all necessary labor, transportation, equipment, and materials to ensure the timely and dignified handling of human remains in strict compliance with all applicable United Kingdom (UK) laws. The services must be available on a 24/7 on-call basis.

The core of this requirement is the collection and transportation of remains from any location on the UK mainland. This includes all minimum preparations and legal paperwork. The contractor will be required to provide a tiered pricing structure for transportation services based on distance:

- Within a 30-mile radius

- Between 30-150 mile radius

- Outside 150 mile radius

In addition to direct transportation to the military installation, the contractor must be capable of transporting remains to its own licensed facility for interim holding. This capability must include providing secure, refrigerated (non-frozen) storage for a period of up to 30 days. Following storage, the contractor shall provide

A. General Information

B. Requirement Information mailto:marvin.cordova.2@us.af.mil mailto:helbees.tawadrous@us.af.mil http://www.acquisition.gov/ onward transportation from their facility to RAF Mildenhall or RAF Lakenheath as directed.

BPA Ceiling and Ordering Period

Total BPA Ceiling: The total aggregate value of all call orders placed against all BPAs awarded from this solicitation shall not exceed $350,000.00. This is the maximum cumulative ceiling for the life of the BPA.

The Government is not obligated to order the full amount.

Ordering Period: The ordering period for this BPA shall be five (5) years, from 31 May 2026 through 30 May 2031.

Call Order Limitations

Maximum Call Order Limitation: No single call order placed against this BPA shall exceed $350,000.00. Any requirement anticipated to exceed this amount must be procured via a separate contracting action.

Minimum Call Order Limitation: The minimum value for a single call order under this BPA is £25,000.00.

The total value of any individual call shall not exceed $40,000.00, When pricing is submitted in Great British Pound (GBP), the government will convert the amount to U.S. Dollars using the applicable Government exchange rate at the tie the order is issued.

NOTICE TO OFFEROR: Funds are not presently available for this effort. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Attachments:

a. Attachment 1 - Performance Work Statement for Mortuary Services BPA

b. Attachment 2 – Mortuary Services Price Schedule

c. Attachment 3 – Past Experience Sheet

d. Attachment 4 - Clauses and Provisions for FA558726Q0014

1. Quote Requirements offerors shall submit a complete quote that includes the following:

A. Technical Capability Offerors shall complete and submit Attachment 3 – Past Experience Sheet as part of their quote. This sheet must list up to minimum of one (1) and maximum of three (3) recent and relevant contracts or projects completed within the last three (3) years that demonstrate the offeror’s capability to perform the requirements of PWS.

Each entry must include:

Project/Contract Title Client Name & Contact Info Dates of Performance Locations Description of Services

The Government reserves the right to verify any information provided through references or other sources.

Incomplete or insufficient submissions may result in the quote being deemed non-responsive.

B. Price Offerors shall complete the Attachment 2 – Mortuary Services Price Schedule. Prices must be firm-fixed and inclusive of all costs.

2. SAM Registration

C. Instructions to Offerors

Offerors must be actively registered in the System for Award Management (SAM) at https://sam.gov. Quotes from offerors not registered in SAM will not be eligible for award.

3. Submission Instructions Quotes are due by 1400 BST, 15 April 2026.

Submit quotes via SAM.gov or email to:

Mr. Marvin L. Cordova, marvin.cordova.2@us.af.mil SSgt Helbees Tawadrous, helbees.tawadrous@us.af.mil Reference the solicitation number FA558726Q0014 and "UK Wide Mortuary Services BPA" in the subject line.

Failure to provide all information specified in the instructions will result in the quote not being considered for award.

4. Questions All questions regarding this solicitation shall be submitted in writing via email to the points of contact listed above no later than 1400 BST, 23 March 2026. Questions received after this date may not be considered.

The Government will evaluate quotes and establish Blanket Purchase Agreements with responsible offeror whose quote conforms to the solicitation and represents the Lowest Price Technically Acceptable (LPTA)

Evaluation will be conducted using the following factors:

1. Technical Acceptability The Government will evaluate the offeror’s capability to perform mortuary services in accordance with the Performance Work Statement, including:

Facility capability Required certifications/licenses Ability to provide 24-hour response services

2. Past Performance Past performance information will be evaluated to determine the offeror’s record of performing recent and relevant work.

3. Price Price quotations will be evaluated for fairness and reasonableness in accordance.

Basis for Award Quotes will first be evaluated for technical acceptability. Only those determined to be technically acceptable will be considered for award. Among technically acceptable quotes, the Government will evaluate price.

Award will be made to the offeror whose quote is technically acceptable and offers the most favorable price to the Government.

D. Evaluation Criteria https://sam.gov/