COMBINED SYNOPSIS SOLICITATION_RFQ W912L725Q1613 THREE PERSON WORKSTATION FOR THE TNARNG.pdf

RFQ W912L725Q1613: THREE-PERSON WORKSTATION WITH ELECTRICAL MONITOR LIFT SYSTEMS

The Tennessee Army National Guard (TNARNG) Purchasing and Contracting office for United States Property and Fiscal Office (USPFO) TN located at 3041 Sidco Drive, Nashville TN 37204 is issuing a Request for Quote (RFQ) for a commercial, single award contract. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The North American Industry Classification System (NAICS) code for this requirement is 337214 Office Furniture (Except Wood) Manufacturing with a small business size standard of 1,100 employees. The attached solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 with an effective date 06/11/2025. This solicitation is set-aside in totality to Small Business entities IAW FAR 19.502. The Government intends to award a Firm Fixed Price contract.

Requirement Summary

The TNARNG requires the provision, assembly and installation of a three-person workstation with electrical monitor lift systems to support operations in its Joint Emergency Operations Center located in Nashville, TN.

Requirement: Supply

Materials/Handling: Contractor provides materials and handling equipment for item delivery, assembly and installation.

Free On Board (FOB): Destination

After Receipt of Order (ARO): 30-60 Calendar Days or less from Date of Award Preferred

Shipping Information

Tennessee Army National Guard Joint Emergency Operations Center ATTN: SFC Cole Champion 3041 Sidco Dr.

Nashville, TN 37204

The following clauses are applicable to this acquisition: FAR 52.212-1 Instructions to Offerors-Commercial Items, FAR 52-212-2 Evaluation Commercial Items, FAR 52-212-3, Online Reps and Certifications, FAR 52.212-4 Contract Terms and Conditions-Commercial Items and FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items.

The provision at 252.225-7000 Buy American—Balance of Payments Program Certificate applies to this acquisition.

OFFERORS SHALL IDENTIFY COUNTRY OF ORIGIN FOR ALL ITEMS INCLUDED IN THEIR OFFER.

Instructions

The provision at FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition and is included in full text within this combined synopsis/solicitation.

Offers are due into this office no later than 15 July 2025 at 10:00 AM Central Standard Time. Questions are due into this office no later than 11 July 2025 at 10:00 AM Central Standard Time. Submit offers and questions via email to the point of contact referencing this solicitation, Justin McQueen at justin.t.mcqueen.mil@army.mil.

POTENTIAL OFFERORS MUST INCLUDE THE SOLICITATION ID, W912L725Q1613, IN THE SUBJECT LINE OF

ALL ELECTRONIC COMMUNICATIONS.

Vendor must submit offer on time via email to justin.t.mcqueen.mil@army.mil. Please refer to Evaluation factors for more information regarding evaluation of offers.

When submitting a quote, vendor must include with their quote the following information:

1. A completed copy, or a screen shot of completed Reps and Certs from SAM.gov, of the provision at 52.212- 3, Offeror Representations and Certifications -Commercial Products and Commercial Services must be included.

2. Unique Entity Identifier

3. Tax Identification Number

4. CAGE Code Number

5. Delivery Schedule must be included

6. DESCRIPTIVE LITERATURE, (OR CLEAR REFERENCE TO FURNISHED DESCRIPTIVE DATA),

CONTAINING THE FOLLOWING: ITEM BRAND NAME/S, ITEM PART AND/OR MODEL NUMBERS,

COUNTRY/PLACE OF MANUFACTURE, ITEM PHOTOS FOR REFERENCE, WARRANTY INFORMATION

AND ANY OTHER PERTINENT INFORMATION

7. POC Information

Quotes must be itemized to coincide with the table provided below.

Table 1: Line Items

Line Item Quantity Unit Description

0001 1.00 EA Three-Person Workstation (Price inclusive of shipping, freight, assembly, installation and warranty)

SALIENT CHARACTERISITCS

Purchase description for new workstations: The TNNG requires a three-person workstation to support operations in its Joint Emergency Operations Center located in Nashville, TN. The Government desires and prefers an offered workstation be similar in color, dimensions and offer similar capabilities as the current workstations. However, offered item/s will be evaluated on whether or not they meet and/or exceed all the minimum requirements described within the solicitation.

NOTE TO OFFERORS: Photos, schematics and layouts are provided in the attached Purchase Description document and are for reference only. Offered workstation/s need not be an exact match to be technically acceptable.

Workstations must meet or exceed the following characteristics in order to meet minimum technical requirements.

a. Work surface shall be made of high-pressure laminate or of similar material

b. Work surface color shall be same or similar to that of crisp linen with fine velvet or similar finish

c. Front, Rear and End Panel: shall be made of high-pressure laminate or of similar material

d. Front, Rear and End Panel: color shall be same or similar to that of slate with fine velvet or similar finish

e. Accents: black or similar in color made of metal, molded PVC, thermofoil or similar materials

f. Three (3) task lights, that are dimmable, and come with the ability to be attached to each workstation

g. 6 Outlet Power Bar comes with an Attachment Bracket, 6' Cord, Plastic case, On/Off Switch w/ Circuit Breaker, CSA & UL Listed.

h. Three (3) hinged monitor access lids that will move independently to allow the lift to rise and lower without causing damage to the monitor.

i. Enclosure Panel Locks - On Front and Rear Panel. Panels will open outward, allowing access to the electrical power components and desktop tower.

j. Three (3) Low Profile Monitor Support Mounts with Mounting Plates able to accommodate monitors up to 34” in diameter

k. Three (3) Electrical Lift System Configurations: each of the three (3) configurations include (1) Electrical Actuator Lift, (1) Monitor Shroud and (1) Operator Switch Flush Mounted in the Worksurface.

l. Workstation will be made up of three individual 30”-38”x35”-39” work areas see figure 1 for reference in the attached Purchase Description document.

m. Workstation will allow 24”-30” of clearance off the floor see figure 2 for reference in the attached Purchase Description document.

n. Workstation will allow 20”-25” of space from the front of the workstation to the hinged front panel see figure 3 for reference in the attached Purchase Description document.

o. Workstation will allow 10”-15” to house the electric lift, CPU, and other electrical items see figure 4 for reference in the attached Purchase Description document.

p. Power Requirements: must be compatible with 110v outlets/plugs

Warranty: To meet industry standards the seller will offer a lifetime warranty that brand products are free from defects in materials and workmanship for the period of time the original Buyer owns the product including all fixed structural frame components, exterior panels, interior shelves, work surfaces and all adjustable, sliding or hinge mechanisms. To meet industry standards the seller will offer a Five (5) year warranty that all electrical components incorporated by Seller into its brand products, shall be under warranty from defects in materials and workmanship for a period of five years. To meet industry standards the seller will offer an extended OEM warranty for Original Equipment Manufacturers (OEM) products supplied by Seller, or incorporated by Seller into its brand products, the warranty shall be that of the OEM or 36 months, whichever is greater, to the extent that such warranty is transferable.

Installation: The contractor shall provide installation services in the form of assembling and placing the workstation/s in the desired area within the work area. The Government will provide the labor and expertise required to provide power to the workstations.

Delivery: FOB Destination delivery within 30 to 60 calendar days ARO preferred. The contractor shall provide all materials and handling required for FOB destination delivery to the delivery address listed below.

Tennessee Army National Guard Joint Emergency Operations Center ATTN: SFC Cole Champion 3041 Sidco Dr Nashville, TN 37204-4505

Inspection/Acceptance: TNARNG DOMS will ensure once the workstations are delivered, they are correct prior to installation.

Evaluation Factors

The provision at FAR 52.212-2 Evaluation-Commercial Products and Commercial Services applies to this acquisition and is included in full text within this combined synopsis/solicitation.

52.212-2 Evaluation—Commercial Products and Commercial Services

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical – To be considered for award process, vendor must submit offer on time. The following sub-factors are considered in this buy: (1) provided descriptive data clearly indicates offer meets or exceeds the salient characteristics specified in this solicitation. (2) Vendor must clearly identify the item by: Brand Name;

and Part number or model number; country or place of manufacture; include descriptive literature or a clear reference to furnished descriptive data or other pertinent information available to the Contracting Officer.

Include also pictures for reference. (3) Must be active in SAM; (4) delivery schedule; (5) warranty information

(ii) Price- All charges must be inclusive including shipping if any.

(iii) Past Performance. Within 3 years Past performances. The Government will use FAPIIS/CPARS for Past

Performance evaluation(s).

Technical and past performance, when combined, are approximately equal to cost or price.

(b) Options. (Not Applicable) The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(1) For fixed-price type line, sub line, or exhibit line items, the unit price identified in the contract at the time of delivery;

(2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery; and

(3) For items produced under a time-and-materials contract, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery.

"Issuing agency" means an organization responsible for assigning a globally unique identifier to an enterprise, as indicated in the Register oflssuing Agency Codes for ISO/IEC 15459, located at http://www.aimglobal.org/?Reg_Authority15459.

"Issuing agency code" means a code that designates the registration ( or controlling) authority for the enterprise identifier.

"Item" means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts.

" Lot or batch number" means an identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions.

"Machine-readable" means an automatic identification technology media, such as bar codes, contact memory buttons, radio frequency identification, or optical memory cards.

"Original part number" means a combination of numbers or letters assigned by the enterprise at item creation to a class of items with the same form, fit, function, and interface.

"Parent item" means the item assembly, intermediate component, or subassembly that has an embedded item with a unique item identifier or DoD recognized unique identification equivalent.

"Serial number within the enterprise identifier" means a combination of numbers, letters, or symbols assigned by the enterprise to an item that provides for the differentiation of that item from any other like and unlike item and is never used again within the enterprise.

"Serial number within the part, lot, or batch number" means a combination of numbers or letters assigned by the enterprise to an item that provides for the differentiation of that item from any other like item within a part, lot, or batch number assignment.

"Serialization within the enterprise identifier" means each item produced is assigned a serial number that is unique among all the tangible items produced by the enterprise and is never used again. The enterprise is responsible for ensuring unique serialization within the enterprise identifier.

"Serialization within the part, lot, or batch number" means each item of a particular part, lot, or batch number is assigned a unique serial number within that part, lot, or batch number assignment. The enterprise is responsible for ensuring unique serialization within the part, lot, or batch number within the enterprise identifier.

"Type designation" means a combination ofletters and numerals assigned by the Government to a major end item, assembly or subassembly, as appropriate, to provide a convenient means of differentiating between items having the same basic name and to indicate modifications and changes thereto.

"Unique item identifier" means a set of data elements marked on items that is globally unique and unambiguous. The term includes a concatenated unique item identifier or a DoD recognized unique identification equivalent.

"Unique item identifier type" means a designator to indicate which method of uniquely identifying a part has been used. The current list of accepted unique item identifier types is maintained at https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html.

(b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item.

(c) Unique item identifier.

(1) The Contractor shall provide a unique item identifier for the following:

(i) Delivered items for which the Government's unit acquisition cost is $5,000 or more, except for the following line items:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

(ii) Items for which the Government's unit acquisition cost is less than $5,000 that are identified in the Schedule or the following table:

Contract Line, Subline, or

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WA WF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WA WF when creating payment requests and receiving reports in the system.

Routing Data Table*

Data to be entered in WA WF

HQ0670

W912L7

Field Name in WA WF Pay Official DoDAAC Issue By DoDAAC Admin DoDAAC Inspect By DoDAAC Ship To Code

W912L7 W90D14 W90D14

Ship From Code Mark For Code Service Approver (DoDAAC) Service Acceptor (DoDAAC) Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(* *Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

( 4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

( 5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DF ARS Appendix F.

(g) WA WF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WA WF from the following contracting activity's WA WF point of contact.

CPT Jason Bucklew / 615-313-0940 / jason.d.bucklew.mil@army.mil

(Contracting Officer: Insert applicable information or ''Not applicable.")

(2) Contact the WA WF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Addendum to Solicitation Provisions

FAR Clauses Incorporated by Reference

Number

52 .201 -1 52 .204 -29

Title

Acquisition 360: Voluntary Survey.

Federal Acquisition Supply Chain Security Act O rders-Representation and Disclosures.

Effective

Date

Sep2023 Dec2023

Alternate/

Deviation

Variation

Effective Date