Combined Synopsis Solicitation Notice.pdf

RFQ 9531BM26Q0022, OGE 450 Software, Page 1 of 3

Combined Synopsis/Solicitation For Commercial Products and Commercial Services

General Information

Document Type: Combined Synopsis/Solicitation Solicitation Number: 9531BM26Q0022 Product or Service Code: DA10 Set Aside: None NAICS Code: 513210

Description This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice.

This solicitation is a request for proposals (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01.

This requirement is issued under full and open competition.

The National Transportation Safety Board ’s Office of General Counsel is seeking to purchase Commercial Off the Shelf (COTS) software to manage the collection, review, certification, and storage of electronic OGE Form 450 reports.

All interested companies shall provide proposals for the following:

Product The contractor shall implement a COTS software solution that meets all the requirements below:

• Be FedRAMP authorized and maintain the authorization throughout the period of performance.

• Require communications to be encrypted using HTTPS, Transport Layer Security (TLS) version 1.2 or later, and HTTPS Strict Transport Security (HSTS).

• Ability to support single sign on logins, multifactor authentication, and login via Okta.

• Ability to encrypt data consistent with Federal encryption standards.

• Ability to provide access to information required for security and privacy, continuous monitoring of the service, and the NTSB’s use of the service.

• Ability to use the most current version of the OGE Form 450.

• Ability to permit online access from any location with internet access.

• Ability to provide instructions through an interview wizard to allow filers to determine how to include reportable information in each section.

• Ability to automatically populate annual reports with data from previously submitted electronic forms.

• Ability to upload documents that can be attached to the OGE Form 450.

• Ability to save each draft and final versions of the form, for filers to securely submit and sign the report, and to permit filers and administrators to access certified reports throughout the year.

• Ability to permit reviewers to provide comments on submitted reports.

• Ability to define different access privileges and functions for different groups of users.

• Ability to permit reviewers to change and update the list of filers and filings as necessary.

• Ability for administrative users to return submitted reports to employees for revision.

• Ability to assign, track, and manage tasks by administrative users.

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• Ability to provide report functions that can be customized by, among other things, date, filer, reviewer, or due date.

• Ability to provide for cataloging of forms, searchable access and storage, and notification options for filers and reviewers.

• Ability to retain all records for the required retention period.

• Ability to permit the automatic deletion of reports beyond the required retention period that can be adjusted as necessary to avoid deletion of reports when appropriate.

• Provide an online user manual.

• Provide technical support to users for issues the user may have while using the service.

Additional Information

• The NTSB requires a total of 230 licenses for users, with the ability to adjust the number of licenses appropriate to the agency’s filer population on an as needed basis.

• The NTSB requires a minimum of 4 super user / admin licenses.

• The NTSB requires refresher training (at least one [1] training session) on an annual basis during the option years.

Software Maintenance Software maintenance is required during the performance period of this contract. At a minimum, software maintenance includes the publishing of bug/defect fixes via patches and updates/upgrades in function and technology to maintain the operability and usability of the software. It may also include other no charge support that is included in the purchase price of the product in the commercial marketplace. No charge support includes items such as user blogs, discussion forums, online help libraries and Frequently Asked Questions (FAQs), virtual training sessions, hosted chat rooms, and limited telephone, email, and/or web-based general technical support for user’s self-diagnostics.

Period of Performance The period of performance shall not exceed 5 (five) years and shall consist of 1 (one) base year and 4 (four) options years as follows:

• Base Year: September 1, 2026 – August 31, 2027

• Option Year 1: September 1, 2027 – August 31, 2028

• Option Year 2: September 1, 2028 – August 31, 2029

• Option Year 3: September 1, 2029 – August 31, 2030

• Option Year 4: September 1, 2030 – August 31, 2031

Pricing Quoters must fully complete the Price Charts in Section B. Please review Attachment 1 which is attached hereto and incorporated herein for additional information.

Basis for Award The Government intends to award one (1) firm fixed price (FFP) Purchase Order (PO) to the responsible Contractor whose proposal conforms to the RFP, will be most advantageous to the Government, price and other price factors considered, such that it provides the best value to the Government. Best value is defined as the procurement process that results in the most advantageous acquisition decision for the Government that is performed through an integrated assessment and trade-off analysis between price and non-price factors. Review Attachment 1 - Sections B-M for additional information.

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All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the

NTSB.

Clauses and Provisions Please review Attachment 2 - Clauses. The attachment is included hereto and incorporated herein for additional information.

Electronic Dissemination of Combined Synopsis/Solicitation Access to this RFP and amendments will be posted on the Contracting Opportunities website https://sam.gov/content/opportunities. Amendments to the combined synopsis/solicitation shall be publicized in the same manner as the initial synopsis/solicitation. All Contractors are cautioned that it is your responsibility to frequently check back to the website to ensure that you have received all issued amendments.

Questions Regarding the Combined Synopsis/Solicitation All questions regarding this combined synopsis/solicitation shall be directed to Ciara Bond via email at ciara.bond@ntsb.gov. All questions must be received by 11:00 p.m. Eastern Daylight Time (EDT) on August 9, 2026.

Quotation Due Date Your quotation must be received no later than 12:00 p.m. EDT, on August 12, 2026. Late quotations may not be considered in accordance with FAR provision 52.212-1, Instructions to Offerors – Commercial Items.

Offers may be transmitted via email to:

Ciara Bond Email: ciara.bond@ntsb.gov

The maximum size of an email, including attachments, which the NTSB email server can accept is 35 megabytes (MB). Therefore, the Contractor may choose to send their quotation in separate emails, if the combined file size of any email received by the NTSB email server will exceed 35MB. Contractors are encouraged to remove excess graphics from their quotations to ensure quotations remain under the file size limit. It is the Contractor's responsibility to ensure that the designated point of contact has received your quotation at the email address of the contact specified above by the quotation due date.

https://sam.gov/content/opportunities mailto:ciara.bond@ntsb.gov mailto:ciara.bond@ntsb.gov