Combined Synopsis Solicitation FY25 Off-site Freezer Storage 15B10625Q00000007.pdf

U.S. Department of Justice Memorandum Federal Bureau of Prisons Federal Correctional Complex, Butner

1000 Old NC Hwy 75 Butner, NC 27509

TO ALL INTERESTED PARTIES:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Federal Correctional Complex Butner in Butner North Carolina is soliciting quotes (RFQ) for the following requirement under solicitation number 15B10625Q00000007; “FY25 OFFSIGHT COLD STORAGE”. Please read it in its entirety.

Please see attached quote sheet for specifications and quantities requested.

• Place quotes on the attached specification sheet.

• Fill in offeror Business name and UEI number at the top of each page of the quote sheet.

• Please ensure that you only bid on item/items that you can and will provide meeting the provided specifications. If you cannot provide items that you were awarded, performance will be affected and may affect future awards.

• QUOTE ONLY on Items that Meet the REQUIRED SPECIFICATIONS as provided.

• Quotations must be received no later than Wednesday, March 19, 2025, 9:00 A.M. EST (EASTERN STANDARD TIME).

• Anticipated start date: April 1, 2025.

• Electronically submitted quotations only and submitted to Richardo Smith, Contract Specialist, Email: Rusmith@bop.gov. and

• Broguen Mckeown, Lead Contract Specialist, Email: bmckeown@bop.gov. Please do not mail your quotes.

• NO SF1449 WILL BE ISSUED FOR THE QUOTATION OF THIS SOLICITATION.

This Solicitation is being distributed solely through the Federal Business Opportunities website, www.sam.gov. Interested parties are responsible for monitoring this site to ensure you have the most up-to-date information about this acquisition. The date for receipt of quotes is Wednesday, March 19, 2025, 9:00 A.M. EST (EASTERN STANDARD TIME). Faith-Based and Community- Based Organizations have the right to submit offers/quotes equally with other organizations for contracts for which they are eligible. The North American Industrial Classification System (NAICS) code applicable to this requirement is 532490. The solicitation is 100% set-aside for small business. The small business size standard is $40.0 millions of dollars. Each offeror is required to complete their representations and certifications in the System for Award Management (SAM). The System for Award Management (SAM) is online. SAM replaces CCR/Fed Reg, ORCA, and EPLS. If you have been using those systems, you should now go to www.sam.gov to find your information. Training tools are available on the SAM website to help you get familiar with SAM. Start by going to www.sam.gov, and then click on the SAM HELP tab. Under User Help you will find the full User Guide as well as Quick Start Guides and Helpful Hints that will help you create an account, migrate your roles, perform updates, and search for the information you need.

The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-02 dated 01-22-2024.

The following FAR Provisions apply to this acquisition:

52.212-1, Instruction to quoters Commercial items applies to the acquisition. Quoters shall include a completed copy of FAR provision 52.212-3, Quoter Representations and Certifications Commercial Items, and furnish Quoters Federal Tax Identification Number, DUNS Number.

52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services (May 2024) must be submitted with quote.

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

52.204-7 System for Award Management (Nov 2024)

The following FAR Clauses apply to this acquisition:

DOJ-02 Contractor Privacy Requirements (JAN 2022)

DOJ-08 Continuing Contract Performance During a Pandemic Influenza or other National Emergency (OCT 2007)

52.204-13 System for Award Management Maintenance (Oct 2018) mailto:Rusmith@bop.gov mailto:A1huffman@bop.gov http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (May 2024) X (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community--see FAR 3.900(a).

X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

X (9) 52.204-27 Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328) X (12) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment.

(Nov 2021) (31 U.S.C. 6101 note).

X (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

X (26)(i) 52.219-28, Post-Award Small Business Program Rerepresentation (Feb 2024) (15 U.S.C. 632(a)(2)).

X (31) 52.222-3, Convict Labor (Jun 2003) (E.O. 11755).

X (32) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2025) (E.O. 13126).

X (33) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

X (34)(i) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

X (36)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793).

X (39)(i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627).

X (42) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (May 2024) (42 U.S.C. 7671, et seq.).

X(43) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (May 2024) (42 U.S.C. 7671, et seq.).

X (44) 52.223-20, Aerosols (May 2024) (42 U.S.C. 7671, et seq.).

X (45) 52.223-21, Foams (May 2024) (42 U.S.C. 7671, et seq.).

X (48)(i) 52.225-1, Buy American--Supplies (Oct 2022) (41 U.S.C. chapter 83).

X (51) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

X (55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) (E.O. 13513).

X (59) 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Oct 2018) (31 U.S.C. 3332).

X (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67).

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)

52.232-18 Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

52.223-5 Pollution Prevention and Right-to-Know Information (May 2024)

This requirement is a Firmed-Fixed-Price contract. The government reserves the right to make a single award from this solicitation if it is advantageous to the agency.

The Government will award to responsible vendor(s) whose offer, conforms to the solicitation, and are considered to be most advantageous to the Government. Past performance will be considered approximately equal in value to price. The Best Value Determination method will be used to make award for this requirement. FAR defines “Best value” as the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement. Please include shipping in all pricing Considerations for this best value determination include A) Price; B) Past Performance to include timeliness of delivery, providing correct product as specified, completing order as awarded/quoted, quality of items provided, and providing the correct quantity of items awarded, as well as FAPIIS and PPIRS reports; (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.), may result with the vendors quotes being considered as a non-responsible vendor. C) Delivery Timeframe.

Section 1 - Commodity or Services Schedule

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 FREIGHT - FCC BUTNER TO OFF SITE STORAGE, EA

PSC: 8150

Delivery Schedule:

Quantity: 12.000000 FOB:

Delivery Address: Federal Bureau of Prisons FCC Butner

OLD NC HWY 75

Butner, NC 27509

12 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 FREIGHT - OFF SITE STORAGE TO FCC BUTNER APRIL-

SEPTEMBER, EA

PSC: 8150

Delivery Schedule:

Quantity: 12.000000 FOB:

Delivery Address: Federal Bureau of Prisons FCC Butner

OLD NC HWY 75

Butner, NC 27509

12 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 HANDLE FEE - PER PALLETT IN APRIL-SEPTEMBER, EA

PSC: 8945

Delivery Schedule:

Quantity: 100.000000 FOB:

Delivery Address: Federal Bureau of Prisons FCC Butner

OLD NC HWY 75

Butner, NC 27509

100 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 HANDLE FEE - PER PALLETT OUT APRIL-SEPTEMBER, EA

PSC: 8945

Delivery Schedule:

Quantity: 100.000000 FOB:

Delivery Address: Federal Bureau of Prisons FCC Butner

OLD NC HWY 75

Butner, NC 27509

100 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0005 MONTHLY STORAGE FEE APRIL, EA

PSC: W041

Delivery Schedule:

Quantity: 100.000000 FOB:

Delivery Address: Federal Bureau of Prisons FCC Butner

OLD NC HWY 75

Butner, NC 27509

100 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0006 MONTHLY STORAGE FEE MAY, EA

PSC: W041

Delivery Schedule:

Quantity: 100.000000 FOB:

Delivery Address: Federal Bureau of Prisons FCC Butner

OLD NC HWY 75

Butner, NC 27509

100 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0007 MONTHLY STORAGE FEE JUNE, EA

PSC: W041

Delivery Schedule:

Quantity: 100.000000 FOB:

Delivery Address: Federal Bureau of Prisons FCC Butner

OLD NC HWY 75

Butner, NC 27509

100 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0008 MONTHLY STORAGE FEE JULY, EA

PSC: W041

Delivery Schedule:

Quantity: 100.000000 FOB:

Delivery Address: Federal Bureau of Prisons FCC Butner

OLD NC HWY 75

Butner, NC 27509

100 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0009 MONTHLY STORAGE FEE AUGUST, EA

PSC: W041

Delivery Schedule:

Quantity: 100.000000 FOB:

Delivery Address: Federal Bureau of Prisons FCC Butner

OLD NC HWY 75

Butner, NC 27509

100 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0010 MONTHLY STORAGE FEE SEPTEMBER, EA

PSC: W041

Delivery Schedule:

Quantity: 100.000000 FOB:

Delivery Address: Federal Bureau of Prisons FCC Butner

OLD NC HWY 75

Butner, NC 27509

100 EA $________ $_________________

DELIVERY DATE: APRIL 1, 2025

Evaluation Method: Price, Past Performance and Delivery Timeframe.

The point of contact for all information regarding this solicitation Richardo Smith, Contract Specialist, (919) 575-5000 x 1388. Offers will be accepted via e-mail to the attention of rusmith@bop.gov and Broguen Mckeown, Lead Contract Specialist, Email: bmckeown@bop.gov.

Quotes shall be submitted electronically to rusmith@bop.gov NO LATER THAN Wednesday, March 19, 2025, 9:00 A.M. EST (EASTERN STANDARD TIME). Anticipated start date: April 1, 2025. Attachment size cannot exceed 14 MB. It is the Quoters responsibility to confirm receipt of their quo mailto:rusmith@bop.gov mailto:bmckeown@bop.gov mailto:rusmith@bop.gov

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