FREEZER STORAGE STATEMENT OF WORK.pdf

STATEMENT OF WORK

FREEZER STORAGE SERVICES

BACKGROUND- The Federal Bureau of Prisons, Federal Correctional Complex (FCC) Butner, North Carolina has a requirement for the provision of providing and maintaining service of off-site freezer storage.

This is a firm fixed price/commercial items contract. The Government reserves the right to award without discussion and to make a single award. Therefore, each initial offer should contain the offeror's best terms from a cost or price standpoint.

PERIOD OF PERFORMANCE- The period of performance shall begin on April 1, 2025, through September 30, 2025.

BASIC SERVICES- The contractor shall provide all management, tools, supplies, equipment and labor necessary to supply and maintain off-site freezer storage. Work shall comply with government and commercial standards. Contractor will provide freight for pick up and/or delivery to FCC Butner.

FREEZER STORAGE- Provide and maintain operable service on off-site freezer storage. Storage must always maintain a minimum temperature of zero degrees. Failure to maintain correct freezer storage temperatures could result in a loss of product at the contractor’s expense. Storage should be sufficient to store up to 100 pallets. Quotes must provide monthly storage cost per pallet, pick-up fees, delivery fees and handling fees. A weekly inventory will be provided to FCC Butner of all products stored at the off-site freezer storage facility.

PICK-UP/DELIVERIES- Contractor must provide pick-up from FCC Butner to the off-site freezer storage facility and/or delivery from the off-site freezer storage facility to FCC Butner within 48 hours of notification.

Pick-up and deliveries will be made with a freezer trailer maintained at a minimum temperature of zero degrees. Quote must contain freight charges on pick-up and/or deliveries.

HOURS OF OPERATION- The government reserves the right to establish specific days and times for performance of any scheduled work under this contract. The Contractor shall perform routine pick-up and /or delivery services under this contract during normal duty hours, 7:00 a.m. - 2:00 p.m., Monday through Friday.

SECURITY REQUIREMENTS-

The Government has the right to restrict the employment under the contract of any Contractor employee, or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

Contractor personnel shall present a neat appearance and be easily recognized. Contractor personnel shall wear shirts and closed shoes at all times while on duty. Wearing of military uniforms, camouflage clothing, or military insignia, or parts thereof is prohibited under this contract.

The contractor agrees to adhere to all regulations prescribed by the institution for the safety, custody and conduct of inmates. Access to the containers will be available only during the scheduled hours, unless prior approval of the Contracting Officer.

NONPERSONAL POSITION- This is a contractual arrangement and not a personnel appointment;

payment is based on an end product or the accomplishment of a specific result. This service does not constitute an employer /employee relations; and the contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored. All duties outlined in this Statement of Work shall be performed in accordance with standards and methods generally accepted within the Contractor's own field of expertise.

EVALUATION OF AWARD BASIS- The evaluation factors are price, delivery time frame and past performance.

ENVIRONMENTAL CONTROL- The Contractor shall comply with the Federal, State, and local environmental regulations. Upon occurrence of spills that could enter the storm system and could cause harmful environmental effects, the Contractor or his authorized representative shall immediately call the FCC Safety Department and report the incident.

CLEAN UP- All supplies, equipment and machines shall be kept out of traffic lanes or other areas where they might create a public hazard. Contractor shall remove and dispose of, to an off-base location, all debris resulting from work performed under this contract.

DELIVERY/PICK-UP/STORAGE FEES- All fees must be stated in the quote.

PAYMENT TERMS- All potential offerors are advised that this solicitation includes the clauses at FAR 52.204-7, System for A ward Management (SAM). This clause requires all contractors doing business with the Federal to be registered in the SAM database. Offerors should include their Data Universal Number System (DUNS) number in their offers or relay it verbally to the BOP staff member calling for quotes. The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee's DUNS number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.

The contractor can offer discount payment terms for prompt payments as specified in block 12 on the SF- 1449 form. Invoices must be submitted to:

Federal Correctional Complex P.O. Box 999 Butner, NC Attn: Accounts Payable

DAMAGES TO GOVERNMENT PROPERTY- All damage shall be reported immediately to the Facilities Manager. The Contractor shall be responsible for all damages, which occur as a result of their employee’s actions or inaction. All damage to real property shall be repaired by the Contractor with materials of like type, quality, or finish by skilled craftsman of the trades involved at Contractor expense in a timely manner at no cost to the government. Should the Contractor fail to correct damages, the Government will correct the damages and the cost will be deducted from the Contractor’s payment.