Combined Synopsis - Solicitation FA448626Q0004.pdf

DEPARTMENT OF THE AIR FORCE

86TH AIRLIFT WING (USAFE)

COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA448626Q0004

SUBJECT: Lajes Fire Department – Mobile Aircraft Fire Trainer Maintenance Services

SOLICITATION DATE: 6 April 2026

SUBMISSION DEADLINE: Quotes for this solicitation must be submitted electronically by 5 May 2026 2:00PM, AZOST, local time. Contents of quote must adhere to the requirements outlined in the addenda to FAR provision 52.212-1 below and additional information provided within this solicitation. Quotes must be valid for ninety (90) days.

SOLICITATION QUESTIONS: Questions regarding this solicitation must be submitted electronically no later than 15 April 2026, at 2:00PM, AZOST, local time.

POINTS OF CONTACT: The points of contact for this solicitation are:

Ms. Tania Cardoso Contracting Officer tania.cardoso.2.pt@us.af.mil +351 295 576 173

765 ABS/CONF/PKA Organization Box 65conf.lgc.all@us.af.mil

PICTURES: If you are interested in pictures of the Mobile Aircraft Fire Trainer, butane tank and generator. Request by email to the above emails.

GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with RFO part 12. This announcement constitutes only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number FA448626Q0004 is issued as a Request for Quote (RFQ) for Mobile Aircraft Fire Trainer Maintenance Services. The Contractor shall provide all specialized tools and equipment and qualified labor to inspect, test, maintain and repair the Lajes Field Air Force Base Mobile Aircraft Fire Trainer (MAFT) in a manner that will ensure their serviceability and prevent deterioration in operational effectiveness. The Contractor shall comply with this Performance Work Statement (PWS), Air Force Technical Order (TO) 35E1-2-13-1 (latest version in effect at the time utilized) Operation and Maintenance Instructions for Aircraft Live Fire Training Facilities (AFTF), commercial standards, manufacturers’ recommendations, procedures, and technical data, and local, state, and federal guidelines as applicable to the work involved. NOTE: Lajes Field MAFT is fueled by Butane gas, instead of Propane.

This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

This procurement is a full and open competition, with a NAICS code of 811310 – Commercial and Industrial Machinery and Equipment. The Government intends to award a Firm Fixed Price contract IAW

RFO 16.202, to the responsible offeror conforming to the solicitation will be most advantageous to the Government, price and other factors considered, while meeting all standards set forth in this document and all the attachments provided for this requirement. Offerors are required to fill out the pricing schedule below to be considered for award of the Mobile Aircraft Fire Trainer Maintenance Services contract.

REQUIREMENT INFORMATION

DESCRIPTION: This is a non-personal service requirement to provide Mobile Aircraft Fire Trainer Maintenance Services, at Lajes Field, Portugal. Check the Performance Work Statement, for a more detailed description of this service (Attachment 1).

PRICING SCHEDULE

Quoters shall use the pricing schedule table provided below to submit their quote. The unit price for each contract line item (CLIN) and the TOTAL PRICE must be provided in a clear and legible manner.

Prices must be submitted in Euro currency (EUR); quotes in any other currency are not accepted and the quote will be considered ineligible for award.

CLIN Item Description & Requirements Unit Quantity Unit Price Total

0001 Mobile Aircraft Fire Trainer Maintenance Services Base Year – 1 June 2026 to 31 May 2027.

Each

2 €________ €_____________

1001 Mobile Aircraft Fire Trainer Maintenance Services Base Year – 1 June 2026 to 31 May 2027.

Each

2 €________ €_____________

2001 Mobile Aircraft Fire Trainer Maintenance Services Base Year – 1 June 2026 to 31 May 2027.

Each

2 €________ €_____________

3001 Mobile Aircraft Fire Trainer Maintenance Services Base Year – 1 June 2026 to 31 May 2027.

Each

2 €________ €_____________

4001 Mobile Aircraft Fire Trainer Maintenance Services Base Year – 1 June 2026 to 31 May 2027.

Each

TOTAL PRICE €_____________

VENDOR INFORMATION

Vendor Name:

Quoted By:

Title:

Phone Number:

Email Address:

Cage Code:

Unique Entity Identifier: (UEI)

SYSTEM FOR AWARD MANAGEMENT (SAM)

Quoters are required to be registered in SAM.gov at the time a quote is submitted in order to comply with the annual representations and certifications requirements. Once registered, you must remain registered throughout performance until final payment. Visit https://sam.gov/ for information on registration.

THE FOLLOWING CLAUSES AND PROVISIONS APPLY TO THIS ACQUISITION

RFO 52.212-1 INSTRUCTIONS TO OFFERORS -- Commercial Products and Commercial Services (20 January 2026)

To ensure timely and equitable award process, interested quoters must follow the instructions contained herein. Quotes must be complete, self-sufficient and respond directly to the requirements of this solicitation. Quoters are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation. Quoters must also acknowledge all amendments. Failure to meet any requirement may result in a quote being ineligible for award.

(c) Period for acceptance of offers – Quotes must be valid for ninety (90) days.

Addendum to 52.212-2 EVALUATION—Commercial Products and Commercial Services (20 January 2026)

a) Evaluation Factors. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors should be used to evaluate offers: technical capability and price.

(i) Technical Capability. Technical capability will be rated “Acceptable” or “Unacceptable” in accordance with the following:

a. Experience: The Contractor must demonstrate a minimum of 3 to 5 years of experience in maintaining aircraft fire training facilities.

Contractor must provide a qualification summary to demonstrate the qualifications and references to support this experience.

The offeror shall provide at least one (1), and no more than three (3) requirement/job references, to prove the minimum experience of three (3) to five (5) years.

References can be of past or current jobs. The information in the qualification summary shall include, at a minimum, the following:

i. Reference Customer/Employer Name

ii. Period of Performance

iii. Description of Requirement/Job Position

iv. Contracting officer’s name or commercial customer point of contact, telephone number and e-mail address

b. Technical Certification: The Contractor must provide all certifications required in accordance with paragraphs 1 and 1.1 of the Performance Work Statement (attachment 1).

The company technicians must hold certification for both a Master Plumber and a Master Electrician, issued by a US State or similar.

(ii) Price- The price evaluation will document the reasonableness of the total evaluated price. For the purpose of award, the total evaluated price will consist of the base period plus all option periods. In accordance with FAR 52.217-8, Option to Extend Services, the Government will

ACCEPTABLE Quoted items clearly meet the minimum requirements of the solicitation.

UNACCEPTABLE Quoted items do not clearly meet the minimum requirements of the solicitation.

also evaluate the cost of the potential six-month extension by adding 50% of the proposed price for the final option period to the total price.

Award process. The Government will award a single contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation, will be most advantageous to the Government, price and other factors considered.

The evaluation process will go as follows:

a) The Government will first conduct an initial review of all submitted offers to ensure they are complete and conform to the instructions outlined in this solicitation, including all requirements of FAR 52.212-1. This includes, but is not limited to, the submission of all required documents, a completed and signed copy of the solicitation, and acknowledgment of all amendments. Any offer that is incomplete or fails to conform to these requirements may be considered ineligible for award and may be eliminated from further consideration.

b) Offers that pass the initial review will then be evaluated for Technical Capability on an "Acceptable" or "Unacceptable" basis. An offer must be rated "Acceptable" to be eligible for award. Any offer rated "Unacceptable" for the Technical Capability factor will be eliminated from further consideration

c) The Government will evaluate the price of all offers rated "Acceptable" from the above paragraph b). The award will be made to the responsible offeror that submitted the lowest total evaluated price among the technically acceptable offers.

(End of Addendum)

ATTACHMENTS

Attachment 1. Performance Work Statement, 18 December 2025

Attachment 2. RFO, R-DFARS Clauses and Provisions