Combined Synopsis - Solicitation.pdf

Combined Synopsis/Solicitation for Commercial Items Solicitation Number N6817126QT025

1. Introduction

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Federal Acquisition Regulation (FAR) Part 12. This announcement constitutes the only solicitation.

2. Request:

This is a Request for Quote (RFQ) to establish a Blanket Purchase Agreement (BPA) to provide cleaning and sanitation compounds necessary for operations at the Gateway Galley (“Galley”) at Naval Station (NAVSTA), Rota, Spain. The Government requires fulfillment for recurring annual quantities and for any emergent supply requirements to be delivered within 7 days or less. Please see Attachment 1 BPA Terms and Conditions.

3. Federal Acquisition Circular (FAC) and Clauses:

This solicitation incorporates by reference, provisions and clauses that are those in effect through Federal Acquisition Circular 2026-01. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

4 North American Industry Classification System (NAICS):

This is acquisition is not set aside for small business concerns; however, the associated North American Industry Classification System (NAICS) code is 325612 and the small business size standard is 900 employees.

5. Schedule of Supplies/Services:

See Attachment 2.

6. Delivery and Acceptance:

NAVSTA Rota, Spain

7. RFQ Attachments:

• Attachment 1 – Blanket Purchase Agreement (BPA) Terms and Conditions

• Attachment 2 – Pricing Sheet

• Attachment 3 – FAR & DFARS Provisions for Certification

8. Basis for Award (Evaluation Criteria):

This acquisition is being conducted utilizing Simplified Acquisition Procedures under the Federal Acquisition Regulation (FAR) Part 12. The evaluation procedures will be in accordance with FAR 12.203(c), which grants the Contracting Officer broad discretion in fashioning suitable evaluation procedures.

The Government intends to establish a BPA resulting from this solicitation to the responsible quoter whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The government reserves the right to award more than one BPA as a result of this RFQ or not to award a BPA at all.

http://www.acquisition.gov/

9. Due Date and Submission Information:

Questions: Questions are due by 01 June 2026 at 12:00 PM Central European Summer Time (CEST). Quote Due Date: Quotes are due by 04 June 2026 at 12:00 PM CEST.

Submission: Questions and Quotes must be submitted via email to the below points of contact:

Name: Javier Soria Title: Contract Specialist Email: javier.b.soria.civ@us.navy.mil

Name: Julius Arrascue-Pastor Title: Contracting Officer Email: julius.j.arrascue-pastor.civ@us.navy.mil

10. Applicable Provisions and Clauses

• FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services, applies to this acquisition and is amended, herein.

• FAR 52.212-2, Evaluation—Commercial Products and Commercial Services, is applicable.

See Section 11 below for the specific evaluation criteria and is amended, herein.

• FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial

Services, applies to this acquisition.

PROVISIONS

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain

Federal Transactions.

Sep 2024

52.203-18 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements or Statements—Representation.

Jan 2017

52.204-7 System for Award Management. Nov 2024 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law Feb 2026

52.240-90 Security Prohibitions and Exclusions Representations and Certifications

Feb 2026

252.203-7005 Representation Relating to Compensation of Former DoD Officials. Sep 2022

CLAUSES

52.203-12 Limitation on Payments to Influence Certain Federal Transactions. Jun 2020 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

Jan 2017

52.204-13 System for Award Management Maintenance. Feb 2026 52.204-18 Commercial and Government Entity Code Maintenance. Aug 2020 52.204-19 Incorporation by Reference of Representations and Certifications. Dec 2014 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment.

Nov 2021

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. Nov 2015 52.212-4 Terms and Conditions—Commercial Products and Commercial

Services.

Feb 2026

52.223-3 Hazardous Material Identification and Material Safety Data. Feb 2021 52.225-14 Inconsistency Between English Version and Translation of Contract. Feb 2000 52.232-39 Unenforceability of Unauthorized Obligations. Jun 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Feb 2026 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. Apr 1984 52.240-91 Security Prohibitions and Exclusions Feb 2026 mailto:javier.b.soria.civ@us.navy.mil mailto:julius.j.arrascue-pastor.civ@us.navy.mil

52.243-1 Changes--Fixed Price. Feb 2026 52.247-34 F.o.b. Destination Jan 1991 252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7003 Control Of Government Personnel Work Product. Apr 1992 252.204-7004 Antiterrorism Awareness Training for Contractors. Jan 2023 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support Jan 2023 252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services.

Jan 2023

252.222-7002 Compliance With Local Labor Laws (Overseas). Jun 1997 252.222-7004 Compliance With Spanish Social Security Laws and Regulations. Jun 1997 252.223-7008 Prohibition of Hexavalent Chromium. Jan 2023 252.225-7012 Preference For Certain Domestic Commodities. Apr 2022 252.225-7048 Export-Controlled Items. Jun 2013 252.228-7006 Compliance With Spanish Laws and Insurance. Dec 1998 252.229-7001 Tax Relief. Apr 2020 252.232-7008 Assignment of Claims (Overseas). Jun 1997 252.232-7010 Levies on Contract Payments. Dec 2006 252.233-7001 Choice of Law (Overseas). Jun 1997 252.243-7001 Pricing of Contract Modifications. Dec 1991 252.244-7000 Subcontracts for Commercial Products or Commercial Services. Nov 2023 252.247-7023 Transportation of Supplies by Sea Jan 2023

FULL TEXT PROVISIONS:

FAR 52.212-2 Instructions to Offerors—Commercial Products and Commercial Services (Feb 2026)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

1) PRICE: Quoters shall provide pricing under RFQ Attachment 2, Pricing spreadsheet. All prices shall be firm-fixed priced and should exclude VAT (taxes) per Defense Federal Acquisition Regulation Supplement (DFARS) Clause 252.229-7005 Tax Exemptions (Spain). State the discount percentage (%) offered as compared to vendor’s price catalog.

Do not submit pricing in PDF format - only as an excel spreadsheet.

2) TECHNICAL: Quoters shall provide a complete item description such as a vendor catalog, a pamphlet or similar informational material for the quoted items in pdf format.

Please ensure sufficient detail of the required items to allow the Government to verify that your quoted items meet the specifications of the items described.

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received. The Government intends to award to the responsible quoter whose quote conforming to the RFQ will be the most advantageous to the Government, price and non-price factors considered. Generally, the lowest priced quote that meets the requirements of this RFQ will be selected for award, unless a higher priced quote has non-price qualities that are more beneficial for the Government. The factors for evaluation are Price, Technical and Past Performance.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

FAR 52.212 Evaluation – Commercial Products and Commercial Services (Feb 2026)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

1) FACTOR I: PRICE

The Government will evaluate prices for fairness and reasonableness, utilizing the techniques described in FAR 12.203.

2) FACTOR II: TECHNICAL COMPLIANCE

Under the Technical Factor, the Government will evaluate the quote to verify that the quoted services meet and/or exceed the requirements described in Attachment 1 and technical information stated in Clause 52.212-1 Instructions To Offerors--Commercial Products And Commercial Services (Feb 2026) above.

3) FACTOR III: PAST PERFORMANCE

The Government will review internal databases (i.e. Supplier Past Performance Risk System and Federal Awardee Performance and Integrity Information System) to evaluate the quoter’s past performance for acceptability. The Government reserves the right to use other source of information, as deemed necessary. Evaluation may be limited to those quoters who are more likely to receive an award based on Price and Technical Factors.

(b) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.225-17 Evaluation Of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency BER of fiscal Year 2026 rate of 0.9303 in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures--

1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

2) On the date specified for receipt of proposal revisions.

FULL TEXT CLAUSES

52.225-14 Inconsistency Between English Version And Translation Of Contract (Feb 2000)

In the event of inconsistency between any terms of this contract and any translation into another language, the English language meaning shall control.

(End of clause)

52.252-2 Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

52.252-6 Authorized Deviations In Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.225-7041 Correspondence In English (June 1997)

The Contractor shall ensure that all contract correspondence that is addressed to the United States Government is submitted in English or with an English translation.

252.229-7005 Tax Exemptions (Spain) (Mar 2012)

(a) As the Contractor represented in its offer, the contract price, including the prices in subcontracts awarded under this contract, does not include taxes from which the United States Government is exempt.

(b) In accordance with tax relief agreements between the United States Government and the Spanish Government, and because the incumbent contract arises from the activities of the United States Forces in Spain, the contract will be exempt from the following excise, luxury, and transaction taxes:

1) Derechos de Aduana (Customs Duties).

2) Impuesto de Compensacion a la Importacion (Compensation Tax on Imports).

3) Transmissiones Patrionomiales (Property Transfer Tax).

4) Impuesto Sobre el Lujo (Luxury Tax).

5) Actos Juridocos Documentados (Legal Official Transactions).

6) Impuesto Sobre el Trafico de Empresas (Business Trade Tax).

7) Impuestos Especiales de Fabricacion (Special Products Tax).

8) Impuesto Sobre el Petroleo y Derivados (Tax on Petroleum and its By-Products).

9) Impuesto Sobre el Uso de Telefona (Telephone Tax).

10) Impuesto General Sobre la Renta de Sociedades y demas Entidades Juridicas (General

Corporation Income Tax).

11) Impuesto Industrial (Industrial Tax).

12) Impuesto de Rentas Sobre el Capital (Capital Gains Tax).

13) Plus Vailia (Increase on Real Property).

14) Contribucion Territorial Urbana (Metropolitan Real Estate Tax).

15) Contribucion Territorial Rustica y Pecuaria (Farmland Real Estate Tax).

16) Impuestos de la Diputacion (County Service Charges).

17) Impuestos Municipal y Tasas Parafiscales (Municipal Tax and Charges).

(End of RFQ) https://www.acquisition.gov/