Combined Synopsis Solicitation.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information in this notice. This acquisition is being procured under FAR 13.5, Simplified Procedures for Certain Commercial Items. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. NAVFAC SE FEAD intends to issue a single award in response to this solicitation. The Government reserves the right to cancel this solicitation before or after the response date. Review the Performance Work Statement (PWS) and all attachments for a complete description of work.

Solicitation Number/Title: Request for Proposal N69450-25-R-FW03, Elevator Maintenance Service Contract at Naval Air Station Joint Reserve Base, Fort Worth, Texas.

Type of Contract: This is a combination Firm Fixed Price (FFP) and Indefinite Delivery Indefinite Quantity (IDIQ) Commercial Items Service Contract.

Description of Requirement: Per the Performance Work Statement dated 25 April 2025 (Enclosure 1).

Minimum Guarantee: The minimum guarantee is the FFP work on the Base Year of the Contract.

Set-Aside: This procurement is a 100% Small Business set-aside IAW FAR 19.502-2(a).

NAICS Code: 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance with a corresponding small business size standard of $12.5 Million.

Wage Determination Service Contract Labor Standards Act and Davis Bacon Wage Decision: The current Service Contract Labor Standards Act wage determination No. 2015-5231 (Rev: 30) dated 7/08/2025, Enclosure 2, is applicable to this solicitation and can be found at www.sam.gov.

Contract Term: This contract contains provisions for a Base Period with (4) Option Years, not to exceed 60 months or 5 years plus a one 6-month option period in accordance with FAR 52.217-8.

Period of Performance: Base Year 22 September 2025 – 21 March 2031.

Estimated contract value: Between $250,000 and $500,000 including base year and 4 option years.

Evaluation of Proposal: Offerors shall complete all line items on all CLINS/ELINS identified below as CLINS 0001-0012, Exhibits A-F. A breakdown of total line item pricing is required to include labor, materials, equipment, overhead, and profit on a separate Spreadsheet. Only edit the yellow fields on the spreadsheet. Incomplete offers will not be considered for award. The evaluation criterion is Price and Past Performance. Past Performance will be evaluated via www.cpars.gov, and Past Performance Questionnaire, Enclosure 3, for determination of contractor responsibility.

Basis of Award: Award will be based on lowest total price of CLINS 0001-0012. The Government intends to award without discussions; however the Government reserves the right to open discussions at any time during evaluation. The Government may determine an offer is unacceptable if the option prices are significantly unbalanced.

Notice to Offeror: Offerors are required to submit a completed Attachment J-0200000-09, Exhibit Line Items (ELINS), Enclosure 4, with their proposal. The total of the CLIN is equal to the sum of the ELINS as shown below:

CLINS ELINS/Exhibits A-E Period

0001 A001 through A004 Base Year (FFP) 0002 A700 through A702 Base Year (IDIQ) http://www.sam.gov/ http://www.cpars.gov/

0003 B001 through B004 Option Year 1 (FFP) 0004 B700 through B702 Option Year 1 (IDIQ) 0005 C001 through C004 Option Year 2 (FFP) 0006 C700 through C702 Option Year 2 (IDIQ) 0007 D001 through D004 Option Year 3 (FFP) 0008 D700 through D702 Option Year 3 (IDIQ) 0009 E001 through E004 Option Year 4 (FFP) 0010 E700 through E702 Option Year 4 (IDIQ) 0011 F001 through F004 FAR 52.217-8 (FFP) 0012 F700 through F702 FAR 52.217-8 (IDIQ)

Proposal Due Date and Delivery: Submit your proposal via email to jeannette.c.sale.civ@us.navy.mil and email a courtesy copy to eric.c.smith6@us.navy.mil. Proposals must be received via email not later than 10:00AM Central Standard Time (CST) on Monday, 25 August 2025. Late proposals will not be considered. Oral proposals will not be accepted. Collect calls will not be accepted. Hand delivered proposals will not be accepted. Emailed proposals must be received at the stated addressees’ email inbox on time and the addressee must be able to open the email and all attachments. Please allow sufficient time for email delivery. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of proposals. It is the contractor’s responsibility to request and receive confirmation of proposal receipt. The Government has limited capability to accept attachments in proposals and requests that contractors limit proposals to no more than 25 pages.

Requests for Information/Clarification/Questions: All questions regarding this RFP must be submitted via email to Jeannette Sale at Jeannette.c.sale.civ@us.navy.mil. The Subject line must include the Solicitation number (N69450-25-R-FW03). Submit all questions via the Pre-Proposal Inquiry (PPI Log), Enclosure 5, not later than 10:00AM CST on Thursday, 14 August 2025. This is the most efficient way to ensure all questions are addressed in a timely manner. All communication will be via email. NO TELEPHONE CALLS.

Period of Acceptance of Proposals: The offeror agrees to hold the price in its proposal for 60 calendar days.

Site Visit: A site visit was not determined to be required for this procurement; however, if you require a site visit to develop your proposal you may request one via email to jeannette.c.sale.civ@us.navy.mil no later than 10:00AM CST on Thursday, 31 July 2025. If a site visit is requested, only one site visit may be provided for all interested offerors and information will be made public via amendment to this solicitation prior to the visit.

Representations and Certifications: In accordance with FAR 52.204-7, System for Award Management (SAM), prior to receiving any contract award; contractors must be registered in SAM. If not already registered, you should immediately register with SAM via www.sam.gov. Confirmation of Active SAM registration must be obtained before award can be made. All proposals must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Proposals submitted by another firm on behalf of a SAM registered company with the intention of being awarded “care of” will not be accepted. All proposals must include registered DUNS, CAGE codes, Tax ID, and small business status.

Applicable Provisions and Clauses:

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Version 2025-03 Released 17 January 2025.

FAR 52.212-1, Instructions to Offerors – Commercial Items applies to this request. Proposals must include information and pricing for CLINS 0001-0012 to be considered for award.

1. Price: Prices must be submitted for CLINS 0001-0012. This is single award contract; multiple awards will not me made.

mailto:jeannette.c.sale.civ@us.navy.mil mailto:eric.c.smith6@us.navy.mil mailto:Jeannette.c.sale.civ@us.navy.mil mailto:jeannette.c.sale.civ@us.navy.mil

The provision at FAR 52.212-3, Offeror Representations and Certifications – Commercial Items is included in this solicitation, and the offeror must include a completed copy of this provision with their proposal or be currently registered in the SAM website with their Representations and Certifications completed.