Combined Synopsis Solicitation AW 2024_1.pdf

Combined Synopsis/Solicitation for Commercial Items

General Information

Title: Aircraft Wash and Corrosion Control Services Document Type: Combined Synopsis/Solicitation Solicitation Number: FA670325Q0002 Classification Code: J, Maintenance, Repair, and Rebuilding of Equipment Set-Aside: Total Small Business Set-Aside

NAICS Code: 488190 – Other Support Activities for Air Transportation

Contracting Office

Department of the Air Force, Air Force Reserve Command, 94 CONF/PK, 1538 Atlantic Ave, Building 812, Dobbins Air Reserve Base (DARB), Georgia 30069

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 -Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Offers are being requested and a written solicitation (paper copy) will not be issued. Further, Offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation.

Solicitation FA670325Q0002 is issued as a Request for Quote (RFQ).

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-01; effective 11-12-2024, Electronic Code of Federal Regulation (eCFR) https://www.ecfr.gov/, and Air Force Federal Acquisition Circular (AFAC) 2021-0726.

Non-Personal Services: The contractor shall provide all personnel, equipment, tools, materials, supervision and other items necessary to perform Aircraft Wash and Corrosion Control Services for the 94th Airlift Wing (AW) Dobbins Air Reserve Base (DARB) assigned aircraft (C130, Ground Instructional Trainer Aircraft (GITA), and Static Display Aircraft. All work is to be performed in accordance with the attached Performance Work Statement (PWS) – Attachment 1.

The contractor shall comply with all federal, state and base environmental regulations, as well as Occupational Safety (OSHA) and Air Force Occupational Safety (AFOSH) requirements.

It is the Offeror’s responsibility to be familiar with applicable provisions, clauses and class deviations. See https://gov.ecfr.io and https://www.acquisition.gov/ for the full text of all provisions and clauses incorporated by reference herein.

https://www.ecfr.gov/ https://gov.ecfr.io/ https://www.acquisition.gov/

This procurement is being issued as Total Small Business Set-Aside. The North American Industry Classification System (NAICS) code is 488190- Other Support Activities for Air Transportation, with a small business size standard of $40M.

Contract Type: One Firm Fixed Price (FFP) contract is contemplated.

Period of Performance (PoP): The period of performance will consist of a Base Year of twelve (12) months plus three (3) One-Year Option Periods. The anticipated PoP is as follows:

Base: 3 Feb 2025 – 2 Feb 2026 Option 1: 3 Feb 2026 – 2 Feb 2027 Option 2: 3 Feb 2027 – 2 Feb 2028 Option 3: 3 Feb 2028 – 2 Feb 2029

If all Options are exercised, all performance would conclude on 2 February 2029.

Location:

Services shall be performed in accordance with the Performance Work Statement(Attach 1) on

DARB, GA 30069

Place of Performance: Dobbins Air Force Base, GA 30069.

All deliveries shall be made in accordance with FAR 52.247-34 FOB Destination (Jan 1991).

The place of delivery, acceptance and FOB destination point is Dobbins Air Reserve Base, Georgia.

Site Visit Information.

1. Site Visit: 8 January 2025, 9:00am at Bldg 812.

2. To attend the Site Visit, you must submit attached DARB 4 Form (Attachment 9). Completed form shall be to the individuals below. All requests to attend must be received by 12:00 P.M.

(EDT), 2 January 2025. You will pick up your visitor’s pass at the Main Gate visitors center;

please allow sufficient time. Your ID will be required. A background check will be conducted on you before arrival. If you have a felony conviction within the last 10 years, you will not be allowed on base. If you received a Pardon for your conviction, you will not be allowed on base.

ONLY ONE (1) SITE VISIT WILL BE HELD/CONDUCTED

Individuals arriving at the base without a confirmed reservation will not be allowed to participate.

3. All vehicles are subject to search. Drivers should have on their person a valid driver's license, vehicle registration, and current proof of insurance. Failure to provide the requested documentation may result in access to the installation being denied.

Any questions generated from the site visit or this solicitation must be submitted in writing to the Contract Specialist, Kevin Song (kevin.song@us.af.mil) with a copy to the Contracting Officer, Kenneth Jacob (kenneth.jacob.1@us.af.mil) No Later Than (NLT) 2:00 P.M. EDT on 10 January 2025. When addressing questions concerning any aspect of the RFQ state the page number, section, and paragraph that requires clarification. The Contracting Officer will provide clarification(s) through amendment(s) to the solicitation following receipt of any questions. Any questions received after 10 January 2025 may or may not be answered.

Submission of questions prior to the site visit is encouraged.

The provision at FAR 52.212-1, Instructions to Offerors – Commercial Items (Sep 2023), applies to this acquisition. Written quotes are required (oral offers will not be accepted).

Submission of quotes must be in accordance with FAR 52.212-1, Instructions to Offerors- Commercial Items and any addenda to the provision.

ADDENDUM TO FAR 52.212-1, Instructions to Offerors – Commercial Items

A. Offerors must follow the instructions contained herein to assure timely and equitable evaluation quotes. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

B. Submission of Offers: Electronic Submission of offers is required. Offers shall be submitted via email to the Contracting Officer: Kenneth Jacob, kenneth.jacob.1@us.af.mil and Contract Specialist: Kevin Song, kevin.song@us.af.mil not later than 3:00 PM, (EDT) 22 January 2025.

Offerors shall submit a clear, concise and complete quote, and include only information that is relevant to this notice.

The following information shall be included with each offer:

1. The name, address, telephone number and email address of the offerors point of contact.

2. Remittance Address, if different from the Offeror’s mailing address.

3. Discount Terms (for payments prior to Net 30, if applicable).

4. CAGE Code and Unique Entity Identifier, (UEI) number, assigned by SAM.gov.

5. Price. Offerors shall submit a firm-fixed priced offer for the entire requirement; partial offers shall not be accepted. Offerors shall insert proposed unit and extended prices for each Contract Line Item Number (CLIN) in the Pricing Schedule at Attachment 3. The extended amount must equal the whole dollar unit price multiplied by the number of units. The proposal must be submitted for a base year plus three (3) 1-yr Option Periods.

mailto:kevin.song@us.af.mil mailto:kenneth.jacob.1@us.af.mil mailto:kenneth.jacob.1@us.af.mil mailto:kevin.song@us.af.mil

(b)(8) Representations/Certifications. Utilizing the provision below (52.212-3 -- Offeror Representations and Certifications – Commercial Items) Offerors shall complete the necessary fill-ins, representations and certifications as set forth in the solicitation.

(b)(9) Acknowledgement of Solicitation Amendments. The Government reserves the right to revise or amend the solicitation and attachments prior to the offer closing time. Such amendments will be issued electronically by email. In such cases, the amendment will include an announcement of the new closing date and time. The Offeror shall acknowledge all amendments.

(b)(11) Offerors shall identify and explain any exception, deviation, or assumption to the solicitation terms and conditions and provide accompanying rationale. Offerors are cautioned that it is not the Government’s intent to incorporate the Offeror’s proposal in the resulting award.

Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from date specified for receipt of offers.

System for Award Management. In order for an Offeror to be considered for award, the Offeror must be registered in System for Management Award (SAM). Visit the SAM website at https://www.sam.gov/SAM/ for further information.

Email Format: The subject line of all emails that comprise the quotes shall be formatted as follows: Subject: FA670325Q0002/Company Name/Email X of X (insert number of the email and total number of emails).

6. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; Offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness and affordability of the price.

The provision at FAR 52.212-2, Evaluation -- Commercial Items (Nov 2021) applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

ADDENDUM TO FAR 52.212-2, Evaluation -- Commercial Items

1. Basis for Contract Award

This acquisition is conducted in accordance with Federal Acquisition Regulation (FAR) 12, Acquisition of Commercial Items and FAR 13.3, Simplified Procedures for Certain Commercial

Items. These regulations are available electronically at https://www.acquisition.gov. The Government will select the quote with the lowest evaluated price, which is determined to be fair, reasonable and balanced.

The following factors will be used to evaluate each offer:

Factor 1: Price

Factor 1 – Price

(a) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Offerors shall use the Pricing Schedule (Attachment 3) to submit pricing for their firm fixed-price proposal.

The provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (May 2024) applies to this acquisition. Offerors are required to complete the representations and certifications found in the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (May 2024) OR complete electronic annual representations and certifications at the System for Award Management https://www.sam.gov/SAM/.

The Offeror shall complete ONLY paragraph (b) of FAR 52.212-3 if the Offeror has completed the annual representations and certifications electronically in SAM.

If the Offeror has NOT completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision and submit with their quote.

The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Nov 2024), applies to this acquisition.

The following additional FAR clauses cited in the clause are applicable to this acquisition:

52.203-6, Restrictions on Subcontractor Sales to the Government (Nov 2021), Alternate I

52 .204-10, Reporting Executive Compensation and First-Tier Subcontract Awards https://www.acquisition.gov/ https://www.sam.gov/SAM/

52.209-6, Protecting the Government Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters 52.219-6, Notice of Total Small Business Aside DEVIATION 2020-O0008 52.219-8, Utilization of Small Business Concerns 52.219-14, Limitations on Subcontracting DEVIATION 2020-O0008 52.219-28, Post Award Small Business Program Re-representation 52.222-3, Convict Labor 52.222-19, Child Labor—Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers With Disabilities 52.222-37, Employment Reports on Veterans 52.222-40, Notification of Employee Rights Under the National Labor Relations Act 52.222-50, Combating Trafficking in Persons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.222.50, Combatting Trafficking in Persons 52.223-20, Aerosols 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment By Electronic Funds Transfer—System For Award Management (Oct 2018)

The following additional FAR and DFARS provisions and clauses also apply:

52.203-3, Gratuities 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions 52.203-12, Limitation on Payments to Influence Certain Federal Transactions 52.203-17, Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights 52.204-7, System for Award Management 52.204-13, System for Award Management Maintenance 52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.204-21, Basic Safeguarding of Covered Contractor Information Systems 52.204-22, Alternative Line Item Proposal 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services of Equipment 52.204-26, Covered Telecommunications Equipment or Services-Representation 52.204-27, Prohibition on aa ByteDance Covered Application 52.209-7, Information Regarding Responsibility Matters 52.212-4, Contract Terms and Conditions - Commercial Items 52.217-5, Evaluation of Options 52.217-9, Option to Extend the Term of the Contract:

(a) 15 days; preliminary notice 30 days (c) 4 years

52.222-41, Service Contract Labor Standards 52.222-42, Statement of Equivalent Rates for Federal Hires 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) 52.228-5 Insurance-Work on a Government Installation 52.232-18, Availability of Funds 52.232-33, Payment by Electronic Funds Transfer— System For Award Management 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 52.233-4, Applicable Law Breach of Contract Claim 52.237-2, Protection of Government Buildings, Equipment, and Vegetation 52.237-3, Continuity of Services 52.242-15, Stop-Work Order 52.242-17, Government Delay of Work 52.247-34, FOB Destination 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7003, Control of Government Personnel Work Product 252.204-7015, Notice of Authorized Disclosure of Information for Litigation 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation.)

252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.211-7003, Item Identification and Valuation - N/A 252.213-7000, Notice to Prospective Suppliers on the Use of Past Performance Information Retrieval System—Statistical Reporting in Past Performance Evaluations 252.215-7008, Only One Offer 252.215-7013, Supplies and Services Provided by Nontraditional Defense Contractors 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7001, Buy American and Balance of Payments Program 252.225-7012, Preference for Certain Domestic Commodities 252.225-7048, Export-Controlled Items 252.227-7015, Technical Data--Commercial Items 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area Workflow Payment Instructions

252.232-7010, Levies on Contract Payments 252.232-7017, Accelerating Payments to Small Business Subcontractors-Prohibition on Fees and Consideration 252.237-7023, Continuation of Essential Contractor Services 252.237-7024, Notification of Continuation of Essential Contractor Services 252.243-7001 Pricing of Contract Modifications 252.243-7002, Requests for Equitable Adjustment 252.244-7000, Subcontracts for Commercial Items 252.247-7023, Transportation of Supplies by Sea – Basic

5352.201-9101, Ombudsman (Jul 2023) is hereby incorporated into this solicitation. The Ombudsman for this acquisition is Ombudsman: Col. Ginger Ormond, HQ ARFC/DSD, 155 Richard Ray Blvd, Robins AFB, GA Phone: (478) 327-1008, email: ginfer.ormond.2@us.af.mil.

5352.223-9001, Health and Safety on Government Installations 5352.242-9000 Contractor Access to Air Force Installations

INVOICING: All payments are to be paid via the Internet via Wide Area Workflow (WAWF) system. WAWF may be accessed at https://piee.eb.mil. Payment will be paid on a monthly basis.

Note DFARS clause 252.232-7003 is included in this solicitation. DoD requires all payment requests to be submitted and processed electronically. All Offerors must familiarize themselves with this clause and DFARS 232.7003 for specific procedures. The DoD preferred electronic form for transmission is Wide Area Workflow – Receipt and Acceptance (see website – (https://piee.eb.mil).

Training may be accessed online at (https://pieetraining.eb.mil/wbt/xhtml/wbt/wawf/index.xhtml).

All responsible organizations may submit a quote, which shall be considered.

List of Attachments (4):

Attachment Item Description Page Numbers Date Attachment 1 Performance Work Statement 12 11 Dec 2024 Attachment 2 Wage Determination # 2015-

4471, Rev #29 11 22 July 2024

Attachment 3 Pricing Schedule 3 5 Dec 2024 Attachment 4 T.O 1.1.691Chapter 3 69 11 Dec 2024 Attachment 5 Safety Summary Chapter 1 78 11 Dec 2024 Attachment 6 Safety Summary Chapter 2 4 11 Dec 2024 Attachment 7 Cleaning and Washing 6 11 Dec 2024 Attachment 8 T.O 1C-130A-23CL-1 55 11 Dec 2024 Attachment 9 DARB 4 2 N/A https://piee.eb.mil/ https://wawf.eb.mil/ https://wawf.eb.mil/ https://pieetraining.eb.mil/wbt/xhtml/wbt/wawf/index.xhtml

Factor 1 – Price