Aircraft Wash PWS FY24 (Rev 1) 121124.pdf

PERFORMANCE WORK STATEMENT

FOR

AIRCRAFT WASH AND CORROSION CONTROL SERVICES

94TH MAINTENANCE GROUP (94 MXG)

AT DOBBINS AIR RESERVE BASE

GEORGIA

11 December 2024

1. DESCRIPTION OF SERVICES.

The contractor shall provide wash services for 94th Airlift Wing (AW) Dobbins Air Reserve Base

(DARB) assigned aircraft. The contractor, with exception of Government furnished items and services listed in Attachment 3 and paragraph 3, shall provide all personnel, equipment, tools, materials, supervision and other items necessary to perform these functions, in strict accordance with the terms and conditions specified within this Performance Work Statement (PWS). The contractor shall provide services that are consistent with practices in the commercial marketplace along with Government-required procedures for wash services in accordance with this PWS

Paragraph 1.1. The contractor shall comply with all federal, state and base environmental regulations, as well as Occupational Safety (OSHA) and Air Force Occupational Safety

(AFOSH) requirements. The Service Delivery Standard (SDS) has been prepared and is included in this PWS. It includes standards of acceptable performance or the performance thresholds.

1.1. Schedule Compliance. The contracted services shall be performed as scheduled by the Government In Accordance With (IAW) current United States Air Force (USAF) guidance in the Technical Order (T.O.) 1C-130A-6, Scheduled Inspection and

Maintenance Requirements and T.O. 1-1-691, Cleaning and Corrosion Prevention

Control, Aerospace and Non-Aerospace Equipment (Attach 4). See Attachment 2 for

Workload Estimate.

1.1.1. Flying Aircraft Wash Schedule (excludes Static Display and GITA aircraft). The 94th MXG Plans and Scheduling office will provide the

Contractor with a monthly wash schedule 30 days in advance. The

Contractor shall be able to accommodate schedule changes, to include cancellations, at no cost, provided they are notified no later than 24 hours prior to the scheduled wash. If the Contractor fails or is unable to perform the wash at the specified time, the Government reserves the right to use an alternate source for that particular wash and the Contractor shall forfeit payment for that particular wash.

1.1.2. Static Display and GITA Aircraft Wash Schedule. The COR will provide the contractor with a static display and GITA aircraft wash schedule 30 days in advance. The Contractor shall be able to accommodate schedule changes, to include cancellations, at no cost, provided they are notified no later than

24 hours prior to the scheduled wash. If the Contractor fails or is unable to perform the wash at the specified time, the Government reserves the right to use an alternate source for that particular wash and the Contractor shall forfeit payment for that particular wash.

1.2. Pre-wash/Post-wash Services. Government personnel will perform Preparation for

Cleaning and Washing IAW 1C-130A-23CL-1, section I (Attach 8), prior to

Contractor washing C130 aircraft. Government personnel will perform Post

Cleaning and Washing Lubrication IAW 1C130A-23CL-1, section III (Attach 8), after Contractor has completed the aircraft wash.

1.3. Complete Aircraft Wash Services. The contractor shall perform complete aircraft wash IAW T.O. 1C-130A-23CL-1, chapter 2, Cleaning and Washing (Attach 7) and

T.O. 1-1-691 (Attach 4). The maximum normal allowable time for C130, static and

GITA aircraft wash is 10 hours from the scheduled start time. The Contractor shall coordinate with Contracting Officer Representative (COR) for additional wash time due to extremely dirty aircraft or if there are circumstance beyond Contractor control that delay the wash such as bad weather. The COR shall inform the Contracting

Officer of the Contractor’s request for additional time and provide, in writing, the amount of additional time granted to wash the aircraft. The wash services shall not be considered complete until designated Government personnel have completed a post-wash inspection using AFRC Form 164, Aircraft Wash Cleanliness Inspection

Checklist, or equivalent. The Government reserves the right to require rewash or wash touch-up on areas not meeting the cleanliness requirements IAW T.O. 1C-

130A-23CL-1(Attach 7) and paragraph 1.3.1 of this PWS.

1.3.1. Description of Clean. All references to the condition of clean pertain to the following description: To determine if surfaces are clean, a close visual inspection shall be made to determine that all residues, oily film and streaking have been removed. A more positive method is to wipe a wet or dry towel firmly across the surface. If soiling of the towel occurs, the surface is not clean. The above-described condition shall be reached on all washing and cleaning services.

1.4. Aircraft Interior Cleaning Services. Interior cleaning services will be performed on all C130 aircraft. Contractor shall clean all interior compartments of the aircraft fuselage to include flight deck, cargo compartment, galley area and latrine surfaces

IAW T.O. 1C-130A-23CL-1, section 2, Cleaning and Washing (Attach 7) and T.O. 1-

1-691 (Attach 4).

1.5. Static Display Wash Services. The Contractor shall perform a complete exterior wash on one (1) B-29 Static Display aircraft using base approved cleaner or if no cleaner is approved, the Contractor shall perform the wash with water only. There is no water source near the Static Display, the Contractor shall be responsible for providing water for the wash. The wash shall be performed in a similar manner as the

Flying Aircraft as mentioned in paragraph 1.3, IAW T.O. 1C-130A-23CL-1. (Attach

8)

1.6. Ground Instructional Trainer Aid (GITA) Wash Services. The Contractor shall perform a complete exterior wash on two (2) GITA aircraft (one C-130 & one C-5 with wings removed) using base approved cleaner or if no cleaner is approved, the

Contractor shall perform the wash with water only. There is no water source near the

GITAs, the Contractor shall be responsible for providing water for the wash. The wash shall be performed in a similar manner as the Flying Aircraft as mentioned in paragraph 1.3, IAW T.O. 1C-130A-23CL-1.

1.7. Wash Locations/Facilities. The Contractor shall perform C130 aircraft washes at the

Government provided wash facility listed in Attachment 3 of this PWS. The

Contractor shall perform static display and GITA washes at their respective current locations.

1.8. Cleanliness of Work Areas. The Contractor shall maintain the facilities in a clean and orderly manner free of foreign object such as screws, bolts, nuts, metal, wood, and trash. The contractor shall be responsible for cleaning the wash facility after each use to include removal of soap brushes, scrub pads, related debris and proper roll-up and storage of hoses. Facility cleanup is included in the 10 hours allocated for aircraft wash services.

1.9. Contractor Materials Storage. The Contractor shall not store any materials

(including chemicals) or equipment on Dobbins ARB. All wash materials, equipment and associated waste shall be removed from Dobbins ARB after each wash service is complete.

1.10. Equipment/Tool Accountability. The contractor will have an established procedure to control and account for tools, equipment, and PPE inventories. The contractor will provide a method of record (checklist, worksheet etc.) upon government request to ensure FOD prevention measures are taken IAW DAFI21-101

Chapter 11.

1.7. Personnel Injury or Damage to Aircraft or Property. The Contractor shall assume strict liability for any Contractor personnel injury or damages to the aircraft, aircraft parts, support equipment, facilities and any other Government property caused by the performance of this contract. Any damage or injuries shall be reported immediately to the designated Government personnel or 94th MXG Maintenance Operations Center (MOC). Fair wear and tear is excluded.

The Contractor shall be assessed the full cost (parts, labor and administrative) of any repairs required to correct damages. The Contractor shall be responsible for pointing out any aircraft damaged areas to the designated Government personnel prior to the wash service.

2. SERVICE DELIVERY STANDARDS (SDS) TABLE. The Government retains the right to inspect any item within the contract whether or not it is listed on the table below.

PERFORMANCE

OBJECTIVES

PWS

PARAGRAPH

PERFORMANCE

THRESHOLD

Perform aircraft wash IAW applicable guidance 1.3 100% of the time

Aircraft washes are completed as scheduled, within allotted time 1.1.1, 1.3 100% of the time

Static display aircraft washed as scheduled, within allotted time 1.1.1, 1.3, 1.5 100% of the time

GITA washed as scheduled, within allotted time 1.1.1, 1.3, 1.6 100% of the time

Maintain cleanliness of the work areas 1.8 100% of the time

Environmental compliance 4.7

No valid customer complaints or violations

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will provide the facilities and equipment, listed in Attachment 3 at no cost to the Contractor.

3.1. Government Facilities. The furnished Government facilities have been inspected for compliance with OSHA standards. No hazards have been identified for which a work around is required. Should a hazard be subsequently identified, the Government will correct the OSAH hazards according to approved base procedures. A higher priority for correction of the hazards will not be assigned to the facilities provided merely because of the contract.

3.1.1. The fact that no hazards have been identified does not warrant or guarantee that no possible condition exists, that work-around procedures shall not be necessary, nor that the facilities will be adequate to meet the responsibilities of the Contractor.

3.1.2. The Government will not assume liability or responsibility for the

Contractor’s compliance or noncompliance with such requirements with the exception of the aforementioned requirements to make corrections to

OSHA hazards according to base procedures.

3.1.3. The Contractor shall return the facilities to the Government in the same condition as when received, excluding fair wear and tear.

3.1.4. The furnished facilities shall only be used in the performance of the contract.

3.2. Government Furnished Materials. The Contractor shall provide all materials necessary to perform wash services.

3.3. Government Furnished Equipment. The Government will provide the equipment listed in Attachment 3 to the Contractor, all other equipment required for performance of the contract will be provided by the Contractor.

3.4. Government Furnished Services. The Government will provide personnel to operate aircraft systems and operate lift vehicle during normal 94th MXG duty hours.

3.5. Contractor Furnished Equipment. The Contractor shall furnish all PPE required

IAW 1C-130A-23CL-1. This equipment shall meet suitability standards as determined by the Government. Except for those items or services specifically stated to be furnished by the Government, the Contractor shall furnish everything required to perform the contract.

3.6. Emergency Medical Services. The Contractor is responsible for emergency treatment and emergency patient transportation service for Contractor personnel. For medical emergency dial 911 if using an on-base phone or 678-655-3117 using an off-base phone and notify Government personnel.

4. GENERAL INFORMATION.

4.1. Quality Control. The Contractor shall develop and maintain a quality control program to ensure wash services are performed IAW commonly accepted commercial practices and specific requirements per AF guidance listed in

Attachment 1. As a minimum, the Contractor shall develop procedures for addressing the areas identified in the SDS and how they will be met, how defective services will be identified, resolved and prevented. The contractor will provide a copy of their Quality Control plan after award.

4.1.1. Records. The Contractor shall maintain copies of all records relating to aircraft wash services. Records shall include the names of the Contractor employees that performed the service, type of service performed, date of service, description of service and work site location.

The Contractor shall maintain this documentation and shall make it available to the Government upon request throughout the contract performance period.

4.1.2. The Contractor is responsible for creating and maintaining Government required records specifically required by this PWS. If requested by the

Government, the Contractor shall provide the original record or a copy of any such record within five (5) working days of notification from the

Contracting Officer. All records produced as a result of Contractor performed services are the property of the Government and shall remain so upon completion of this contract.

4.1.3. The Contractor shall keep reports and records current at all times. The

Contractor shall submit all documentation and records to the Government upon completion of the contract and final settlement of any claims under this contract.

4.2. Quality Assurance. The Government will periodically evaluate the Contractor’s performance to ensure services are IAW the PWS. The COR will evaluate the

Contractors’ performance, conduct intermittent on-site inspections of the

Contractor’s quality control program and investigate customer complaints. The

Government may inspect each task as completed or increase the number of quality control inspections, if deemed appropriate, to correct repeated failures or repeated customer complaints. The Government may decrease the number of quality control inspections if performance dictates. The Contractor shall be responsible for initially validating customer complaint; however, the COR will make final determination of the validity of the customer complaints. Discrepancies noted either during COR inspections or customer complaints shall be corrected within 24 hours, unless otherwise directed by the CO or COR. For required tasks not shown on the SDS, the

Government retains the right to inspect any item included in the contract.

4.3. Contract Manager (CM). The Contractor shall designate a primary manager, and at least one alternate CM, who will be responsible for performance of services. Within five days upon contract award, the Contractor shall submit the name and telephone number of the primary and alternate CM in writing to the Contracting Officer (CO).

4.3.1. The CM shall have full authority to act for the Contractor on all matters relating to daily operation of the contract. The Contractor point of contact shall be available by telephone to discuss any contract related issues with

Government personnel. The CM shall also be available during normal duty hours to meet on the installation with COR and/or CO to discuss issues or problems that arise.

4.4. Hours of Operation.

4.4.1. Normal Duty Hours. Normal duty hours for 94th MXG are 6:30 am – 4:00 pm (0630 – 1600), Monday through Friday.

4.4.2. Contractor Hours of Operation. The Contractor shall perform the wash services between the hours of 8:00 am – 6:00 pm (0800 – 1800), Sunday through Saturday, except for Federal holidays. The Government will schedule approximately 75 percent of washes Monday through Friday with the remaining 25 percent Saturday through Sunday. The Contractor shall coordinate with Contracting Officer Representative (COR) for additional wash time due to extremely dirty aircraft or if there are circumstance beyond Contractor control that delay the wash such as bad weather.

4.4.3. Recognized Holidays. The Contractor is not required to provide service on

Federal holidays to include the following: New Year’s Day, Presidents’ Day, Martin Luther King Jr. Birthday, Memorial Day, Independence Day, Labor

Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

4.4.4. Performance of Services During National Emergency or Crisis.

Emergency situations (i.e. accident and rescue operations, civil disturbances, natural disasters, military contingency operations and exercises) may necessitate the Contractor to provide increased or reduced support as determined by the Government.

4.5. Security Requirements. Work under this contract may be located in restricted and controlled areas where strict security and personnel access control is maintained.

4.5.1. The Contractor shall fill out Form DARB 5 for background check and ensure that Security Forces Pass and ID section receives a copy of the approved personnel list to include future changes in personnel. Security

Forces will provide controlled/restricted area training to Contractors as needed.

4.6. Safety. The Contractor is responsible for instructing contractor employees in all appropriate safety measures. The Contractor shall comply with all DARB, local, state and federal laws and regulation. Compliance with OSHA, AFOSH and other applicable laws and regulations for the protection of Contractor employees is exclusively the Contractor’s obligation. The Government will not assume liability or responsibility for the Contractor’s compliance or non-compliance with such responsibilities. The Contractor is responsible for furnishing Contractor employees with all necessary personal protective equipment to perform services.

4.7. Environmental Compliance. Contractor shall submit a current Material Safety Data

Sheet for Government review and approval for the aircraft washing compound. Only washing compounds with a flashpoint above 140 degrees F, with a pH between 2 and

12.5, and not containing chlorinated solvents, EPA-17 solvents, RCRA listed solvents, or heavy metals, will be authorized for use on Dobbins.

4.8. Contractor Manpower Reporting. The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this wash contract.

4.9. Hiring Military Personnel. The Contractor is cautioned that off-duty active military personnel who are under this contract may be subject to permanent change of station

(PCS), change in duty hours or deployment. Military reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform and shall not constitute an excuse for nonperformance under this contract.

5. EMPLOYEE TRAINING.

5.1. Contractor Personnel Training. Contractor employees shall possess all training, certifications, licenses, insurance and permits as required by State and local authorities for aircraft wash servicer. Contractor shall ensure all certificates, licenses, permits and bonds are kept current and valid. Associated expenses shall be borne by the Contractor and be available upon request by the Government.

5.1.1. Contractor Personnel Training Documentation. The Contractor shall document all Contractor personnel training and shall have a training plan on-site and available for Government inspection at any time.

ATTACHMENT 1

TECHNICAL ORDERS, PUBLICATIONS, INSTRUCTIONS AND FORMS

PUBLICATION

NUMBER

TITLE

DOCUMENT LOCATION APPLICABLE

SECTIONS

AFI 21-

101_AFRCSUP1

Aircraft and

Equipment

Maintenance

Management

Available on http://www.epublishing.af.mil/ All

AFI 91-203

Air Force

Consolidated Safety

Instruction

Available on http://www.epublishing.af.mil/ Chapters: 1, 2, 3, 4, 5, 7, 9, 10, 11, 12, 13, 14, 16, 19, 24

AFRC Form 164

Aircraft After Wash

Cleanliness

Inspection

Checklist

Available on http://www.epublishing.af.mil/ All

AFRC Form 165

Aircraft After Wash

Corrosion Inspection

Checklist

Available on http://www.epublishing.af.mil/ All http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/

T.O. 1-1-691

Cleaning and

Corrosion

Prevention and

Control, Aerospace and Non-

Aerospace

Chapter 3

(Attach 4)

T.O. 1C-130A-23

System Peculiar

Corrosion Control

USAF Series C130

Series Aircraft

Safety

Summary, Chapter 1

(Attach 5)

T.O. 1C-130A-23CL-

Organizational

Maintenance

Checklist, Washing and

Cleaning

Safety

Summary, Chapter 2

(Attach 6)

ATTACHMENT 2

WORKLOAD ESTIMATE

AIRCRAFT

The number of 94 AW C130H aircraft requiring full wash is eight (8). Current wash cycle is every 180 calendar days. In addition, there are special requirements for washes prior to

Isochronal Inspection and other scheduled/unscheduled maintenance; therefore, the estimated annual requirement is 20 aircraft wash services. The contractor will be paid per wash after it’s completion and acceptance.

The following table illustrates previous workload amounts over the past three (3) years.

FISCAL YEAR (FY) WASHES PER MONTH TOTAL

FY 2022 1.2 14

FY 2023 1.0 12

FY 2024 1.7 20

Note: Historical data is for estimating purposes only.

STATIC DISPLAY AIRCRAFT

There is one (1) static display aircraft that, per request, shall need a full exterior wash. Estimated number of washes is one to four.

GITA AIRCRAFT

There are two (2) GITA aircraft that, per request, shall need a full exterior wash. Estimated number of washes is one to four.

ATTACHMENT 3

GOVERNMENT FURNISHED PROPERTY

GOVERNMENT FURNISHED EQUIPMENT

TYPE QTY

B-5 Stand 2

B-1 Stand 2

Low Pack -Pressure Air 1

High Reach Truck 1 + Operator

Water (water not provided for static display or

GITA washes) N/A

GOVERNMENT FURNISHED FACILITIES

The facilities listed below both have water hose connections that are 1.5in diameter for water/fire hoses used to wash the aircraft.

1. Building 731

2. Outside Aircraft Wash Rack (In front of bay 3)