Combined Synopsis_Solicitation_Attach. 2_Section L.pdf

Attachment 2, Section L: Instructions to Offerors.

1.0 INSTRUCTIONS FOR SUBMISSION OF QUOTES

Offeror shall comply with the detailed instructions for the format and content of the quote.

Quotes shall be clear and unambiguous. Quotes that do not comply with the detailed instructions for the format and content of the quote may render the Offeror ineligible for award. The Government reserves the right to reject any quote that does not comply with these quote submission instructions.

Quotes shall be submitted via email to Point of Contact (POC) listed below by the solicitation closing date and time specified on the cover page of this solicitation block (9):

POC: Levi Andrews - levi.s.andrews2.civ@us.navy.mil

Offers must be received by the closing date and time in order to be considered for award. It is not permissible to provide a link to an internet-based data center (e.g. Google cloud or Dropbox).

Offeror shall submit all required quote information as files attached directly to the email listed above. Failure to submit a complete quote prior to the solicitation closing date and time will render the quote late and unacceptable.

2.0 QUOTE FORMAT

In order to maximize efficiency and minimize the time for quote evaluation, all Offerors shall submit their quote in accordance with the format and content specified below. Quotes that do not meet the below requirements may be deemed unresponsive and may not be eligible for award.

The electronic quote shall be prepared so that if printed, the quote meets the following format requirements:

• 8.5 x 11 inch paper

• Single-spaced typed lines

• 1 inch margins

• Font text shall be 12-point Times New Roman, except for:

o Graphs, graphics, or charts used to supplement the quote text shall use Times New Roman that is no smaller than 9-point font size.

• No hyperlinks

• Quotes shall be in English.

• Quotes shall be Microsoft Office (Word, PowerPoint) 2010 and newer versions or Adobe

Acrobat (PDF) compatible. PDF files shall be searchable when reviewed electronically.

2.1 Cover Page and Table of Contents

Offeror shall include a cover page and table of contents for each quote volume. The cover page shall identify the solicitation number, quote volume and title, and the Offeror’s name. The cover page and table of contents will not count against page limitations.

2.2 Glossary of Abbreviations and Acronyms

Offer shall include a glossary of abbreviations and acronyms for each quote volume that provides corresponding definitions. Glossaries will not count against page limitations.

2.3 Page Numbering System

Offeror shall use a standard page numbering system to facilitate quote references. All pages shall be numbered consecutively for each section within a volume. Charts, graphs, and other inserted materials shall be included in the page numbering system.

2.4 Restriction on Disclosure and Use of Data

Offerors that include in their quote data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall mark the title page with the following legend:

"This quote includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed in whole or in part for any purpose other than to evaluate this quote. If, however, a BPA is awarded to this Offeror as a result of, or in connection with, the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting BPA. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]";

Offerors shall also mark each sheet of data it wishes to restrict with the following legend:

"Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this quote."

2.5 File Naming Convention

All quote files shall include the Offeror's company name, volume #, document name, and other useful identifying information. For example:

Company_Volume_I _Cover Letter Company_Volume_II_Technical Capability Company_Volume_II_Facilities Company_Volume_III _Past Performance Reference for N00178-##-X-####

3.0 QUOTE ORGANIZATION AND CONTENT

Offeror shall organize its quote and include all quote content exactly as described herein.

Offeror shall organize its quote into separate volumes and adhere to page limitations as delineated in the Quote Organization Table below. Page limitations will be treated as maximums. If exceeded, excess pages may not be read or considered in quote evaluation. When both sides of a sheet display printed material, it shall be counted as two pages.

Volume Quote Content Page Limitation

I – Pass/Fail

Cover Letter Two (2) pages Active Joint Certification Program registration

No page limit

Cybersecurity Maturity Model Certification (CMMC) Unique Identifier(s) (UIDs)

No page limit

Government Furnished Property Management Plan

Two (2) pages

II - Technical Capability Statement Two (2) pages Facilities Two (2) pages

III – Past Performance Factor II: Past Performance Two (2) pages per reference Important: Offerors shall not include classified material in the volumes. Offerors shall not include cost/price information in Volumes I, II, or III.

4.0 PASS/FAIL REQUIREMENTS

The Offeror shall submit the following information with its quote which will be evaluated as a pass or fail in relation to the RFQ requirements. The information provided in this section is subject to page count limit identified in paragraph 1.3(c).

4.1 Joint Certification Program

Provide proof of Active registration in the Joint Certification Program (JCP). A statement that the Offeror is registered in JCP is not sufficient proof. Information regarding registration can be found on the JCP website: https://www.dla.mil/HQ/LogisticsOperations/Services/JCP

4.2 Cybersecurity Maturity Model Certification (CMMC)

The Offeror shall provide the CMMC UIDs issued by the Supplier Performance Risk system (SPRS), in accordance with DFARS 252.204-7025 ‘NOTICE OF CYBERSECURITY MATURITY MODEL CERTIFICATION LEVEL REQUIREMENTS (NOV 2025) ‘ paragraph (d), for each contractor information system that will process, store, or transmit Federal Contract Information (FCI) or Controlled Unclassified Information (CUI) during performance of a contract, task order, or delivery order resulting from this solicitation.

4.3 Government Furnished Property Management Plan

GFP may be provided with some BPA Calls placed under the resultant BPA. Offeror shall describe its plan for managing GFP in accordance with FAR 52.245-1 ‘Government Property’ and DFARS 252.245-7005 ‘Management and Reporting of Government Property’. Alternatively, Offeror may provide proof that its Property Management System is currently approved by

DCMA.

https://www.dla.mil/HQ/LogisticsOperations/Services/JCP

5.0 TECHNICAL EVALUATION FACTORS

5.1 FACTOR 1: TECHNICAL CAPABILITY

5.1.1 Technical Approach and Capabilities

The offeror shall describe its ability to fabricate, assemble, test, inspect, package, and deliver units in accordance with the requirements of the drawing packages provided as Applicable Documents (ADs), Government Furnished Information (GFI), and as identified in the Statement of Work (SOW) included as Attachment 1 to this RFQ. In addition, the Offeror shall include a statement of capabilities, which shall address the following:

(a) Describe your overall manufacturing approach to include production processes and procedures, test procedures, material handling and controls, and capacity to produce hardware (include production, rework and surge capability). Describe how you will satisfy the requirements of this solicitation along with other manufacturing requirements

(b) Describe your internal quality assurance system and methods and provide a copy of your company’s Quality Assurance Plan. Describe how your quality assurance methods will identify, assess, mitigate, implement and document sub-standard workmanship or non-conforming products. The Quality Assurance Plan will not count towards the page total listed in Section 3.0.

(b) Identify all proposed major subcontractors and suppliers, including consultants, and describe their level of involvement with the performance of the contract. Describe the procedures used for vendor selection and the controls used to ensure consistent quality and compliant product deliveries from subcontractors.

Sample drawings are available upon request. Offerors may reference the sample drawings for the purposes of the quotation. Offerors shall not construe the drawings to be an all-inclusive list of items that will be ordered under this BPA or utilize the drawings for providing pricing at this time.

Response shall not exceed two (2) pages.

5.1.2 Facilities

Provide a listing of Company facilities and the facilities available to the Company to complete work under this Statement of Work (SOW).

• Indicate if the facilities belong to the Company, a teammate or partner, or commercially purchased.

• Describe the facilities and equipment and how they will be used for fabrication.

• Describe the controlled facilities for storage and management of Government furnished property.

Response shall not exceed two (2) pages.

6.0 FACTOR 2: PAST PERFORMANCE

(a) The Offeror shall provide a maximum of three (3) past performance references, if available, that reflect recent, relevant experience performed within the last three (3) years of the closing date of the RFQ that demonstrate the Offeror’s ability to manage and execute work performed under this requirement. The Offeror shall include a discussion on how the references provided are relevant to the work being quoted. The Offeror shall include the following information in each reference: contract/delivery order number; contract/delivery order type;

program name; total contract/delivery order cost; short description of work performed; and names and valid telephone numbers for the Procuring Contract Officer (PCO), Contracting Officer's Representative (COR), and Program Manager (PM).

(b) Each past performance reference shall not exceed two (2) pages per reference, for a total of six (6) pages.

(c) The Government may also use information contained in CPARS, SPRS, or other data available from Government sources to evaluate an Offeror's past performance.

The Government reserves the right to limit or expand the number of references it decides to contact, and to contact references other than those provided by the Offeror.