Combined Synopsis_Solicitation - Adiabatic Fluid Cooler.pdf

COMBINED SYNOPSIS/SOLICITATION

FA441825Q0032

CES Adiabatic Fluid Cooler

JOINT BASE CHARLESTON (JB CHS), SC

(i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

(ii) The Request for Quotation (RFQ) number is FA441825Q0032 and shall be used to reference any written quote provided under this RFQ.

(iii) The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03; Effective 01/17/2025.

(iv) This acquisition is 100% set-aside for Small Business concerns. The associated NAICS code is 238220 with a size standard of $19,000,000.00.

(v) The purpose of this combined synopsis and solicitation is for the purchase of one

(1) adiabatic fluid cooler in accordance with (IAW) Attachment 2 - Salient Characteristics.

(vi) The CLIN schedule is provided in Attachment 3 - RFQ Fill-in Sheet.

(vii) The contractor shall propose on the expected period of performance/delivery date.

(viii) FAR Provision 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services applies to this acquisition and the following addendum applies:

a. There are three (3) attachments:

Attachment 1 - Provisions and Clauses Attachment 2 - Salient Characteristics Attachment 3 - RFQ Fill-in Sheet

b. A response to this RFQ shall consist of (1) completion of Attachment 3 - RFQ Fill-in Sheet.

c. Offerors providing quotation on an “or equal” item to the Nimbus model VRGA022.0-EC-4 must provide the “equal” manufacturer’s specifications for the offered model with their quote.

d. A Firm Fixed Priced Purchase Order is anticipated.

e. Offerors may submit questions relating to this acquisition to the following http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1070_147634 individual: carmen.kuhl@us.af.mil. Questions must be submitted no later than (NLT) 23 May 2025, 1:00 PM EST.

f. Quotes shall remain valid for at least 45 days following the RFQ closing date.

g. All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

(ix) FAR Provision 52.212-2, Evaluation -- Commercial Products and Commercial Services (Nov 2021), applies to this acquisition with the following Addenda;

The Government will award a contract resulting from this solicitation on the basis of the lowest evaluated priced offer meeting or exceeding the acceptability standards for non-cost factors.

The following factors shall be used to evaluate offers in the following relative order of importance:

1. Price

2. Technical

Price – Award will be based on initial response. Offerors are encouraged to quote their most advantageous pricing up front. The Government will first rank quotations in order from lowest to highest total price.

Technical – The lowest priced quotation will then be evaluated to determine technical capability. Technical capability is defined as follows:

a. Technically acceptable – Offeror’s quote meets all requirements of Attachment 2 - Salient Characteristics.

b. Technically unacceptable – Offeror’s quote does not meet all requirements of Attachment 2 - Salient Characteristics.

If the lowest priced quotation is determined to be technically acceptable, then the offer represents the best value for the Government and the evaluation process stops at this point. If the lowest priced quotation is not determined to be technically acceptable, then the next lowest priced quotation will be evaluated, and the process will continue until an offer is found to be technically acceptable, or until all offers have been evaluated. The Government shall then make a best value award decision.

The Government intends to award a contract without interchanges with respective offerors. The Government, however, does reserve the right to hold interchanges with one, some, none, or all offerors.

mailto:carmen.kuhl@us.af.mil http://www.sam.gov/portal/public/SAM/

(x) All offerors shall include a completed copy of FAR 52.212-3, Offeror Representation and Certifications-Commercial Services or complete electronic annual representations and certifications at the System for Award Management http://www.sam.gov.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Products, applies to this acquisition.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition. See Attachment 1 - Provisions and Clauses for FAR clauses cited in the clause that are applicable to the acquisition.

(xiii) The contract requirements or terms and conditions as determined by the Contracting Officer that apply to this acquisition are referenced in Attachment 1 - Provisions and Clauses.

(xiv) This is not a Defense Priorities and Allocations System (DPAS) rated acquisition.

(xv) Offerors must submit responses to this Combined Synopsis/Solicitation electronically by email to the below individual NLT 29 May 2025, 2:00 PM EST.

Email To: carmen.kuhl@us.af.mil.

http://www.sam.gov/ mailto:carmen.kuhl@us.af.mil