Combined Synopsis Solicitation 36C78623Q50120.pdf

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

Document Type: Combined Synopsis Solicitation

Solicitation Number: 36C78623Q50120

Post Date: 3/24/2023

Original Response Date: 3/31/2023 at 12:00 pm

Applicable NAICS: 561730

Classification Code: S208

Solicitation Type: 100% Set Aside - SDVOSB/VOSB

Period of Performance: Date of Award – 365 days plus (4) one-year options if exercised

Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration (NCA), Contract Services 18434 Joplin Road Triangle, VA 22172

Place of Performance: Fort Gibson National Cemetery (FGNC) 1423 Cemetery Road, Ft Gibson, OK 74434 https://www.cem.va.gov/cems/nchp/ftgibson.asp

Attachments: A – Statement of Work B – Pricing Schedule/Contract Line-Item Numbers (CLINs)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ), solicitation number 36C78623Q50120.

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2023-02 Effective 3/16/2023.

The applicable North American Industrial Classification System (NAICS) code for this procurement is 561730, with a business size standard of $9.5 million.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced Contract.

https://www.cem.va.gov/cems/nchp/ftgibson.asp

SCOPE: The contractor shall be responsible for delivering topsoil – freight on board destination (FOB-destination) to FGNC.

PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to deliver topsoil to FGNC. Deliveries are to be in accordance with the Statement of Work. The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended quote price and the total of the CLINs will be recomputed accordingly.

Provide pricing for the base year – date of award through one year and four (4) option periods.

Tentative date of award: 4/1/2023 – 3/31/2024

Option Periods: 4/1/2024 – 3/31/2025 4/1/2025 – 3/31/2026 4/1/2026 – 3/31/2027 4/1/2027 – 3/31/2028

Department of Labor (DOL) Wage determination link: https://sam.gov/wage-determination/2015- 5319/20

Delivery criteria: See Attachment A – Statement of Work

SITE VISIT: There will be no guided site visit for this requirement. However, prospective offerors are welcome and encouraged to walk the cemetery grounds to familiarize themselves with the site conditions. Specific questions about the site must be submitted to the contracting officer via email at David.Boyd7@va.gov. No later than 12:00PM on 3/28/2023.

Offerors should take notice that Cemetery grounds are Federal Government property and fall under the jurisdiction of Federal Courts and Punitive measures.

Responses to this RFQ are due to the Contracting Officer no later than 12:00 pm on 3/31/2023.

Responses to this announcement will result in a Firm-Fixed Price Contract and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at www.sam.gov

All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than (3) calendar days before the closing date of the solicitation. Questions will not be addressed using the telephone.

Quote Format and Submission Information:

https://sam.gov/wage-determination/2015-5319/20 https://sam.gov/wage-determination/2015-5319/20 mailto:David.Boyd7@va.gov

Quotes must be submitted on company letterhead. Commercial format is encouraged. All quotes shall include the following information as part of their submission:

• Legal Business/Company Name (as listed in www.sam.gov)

• Unique Entity Identification (UEI)

• Point of Contact Name

• Telephone number

• Email Address

-Pricing shall be submitted as requested in the pricing schedule/CLINs.

-Quality control plan.

Quotes shall be submitted via email to the following address:

Email: David.Boyd7@va.gov

Electronic submissions shall be in either Microsoft Word or Adobe pdf platforms. Compressed files and/or Zip files will be rated as technically unacceptable and removed from consideration.

Questions pertaining to this announcement shall be sent by email to: David.Boyd7@va.gov

Questions pertaining to this solicitation will be answered through an amendment to the solicitation.

Telephone inquiries will not be accepted.

Evaluation Process:

The Government intends to award a firm fixed price contract resulting from this solicitation to the responsible contractor whose quote conforming to the solicitation; that provides the best value to the Government, price and other factors considered. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the “best” as a whole.

Quotes will be evaluated by performing a direct comparison of one quote with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ.

The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced quote that provides additional benefits. The government also has the discretion to make an award based on whether the lowest priced of the quotations having the highest past performance rating possible represents the best benefit to the government.

The following factors shall be used to evaluate quotes:

Pricing: The sum of all the CLINs, will represent the total evaluated price. As a part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8) by adding one-half of the offeror’s final option prices to the offeror’s total prices. Thus, the offeror’s total price for the purpose of evaluation will include the base period, 1st option, 2nd option, 3rd option, 4th option, and ½ (half) of the 4th option.

http://www.sam.gov/

1. Proposed price must be determined to be fair and reasonable in order to be eligible for award in terms of reasonableness using any or all of the methods listed below.

1. Comparison of proposed prices received in response to the solicitation.

2. Comparison of previously proposed prices and previous Government and commercial contract prices with current proposed prices for like items.

3. Comparison with competitive published price lists, published market prices of services, similar indexes, and discount or rebate arrangements.

4. Comparison of proposed prices with independent Government cost estimates.

5. Comparison of proposed prices with prices obtained through market research for the same or similar items.

6. Analysis of pricing information provided by the offeror.

Because below-cost prices are not inherently improper, when vendors are competing for award of a fixed-price contract, vendors are given notice that a business decision to submit a low-priced quotation may be considered as reflecting on their understanding of the contract requirements or the risk associated with their approach.

Contractors are cautioned against submitting a quote that contains unbalanced pricing.

Unbalanced pricing exits when, despite an acceptable total evaluated price, the price of one or more contract line items for the base and or option years is significantly overstated or understated as indicated by the application of analysis techniques. Quotes that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.

2. Technical Acceptability

1) Topsoil composition – see Attachment A Statement of Work.

2) Ability to respond to delivery requests within the time prescribed in the SOW.

3) List of Subcontractors business names (if being used) and the tasks and/or CLINS they will perform.

3. Past Performance

Quote Contents:

-Pricing shall be submitted as requested in the Pricing Schedule.

-Technical package. (Details on how your company is [or will be] capable of meeting the requirements -see Attachment A Statement of Work.)

-Past Performance – Contracting officer will determine, using the Contractor Performance Reporting System (CPARS).

Solicitation Provisions and Contract Clauses

The full text of FAR/VAAR provisions or clauses may be accessed electronically at:

https://www.acquisition.gov/ https://www.va.gov/oal/library/vaar/

The following solicitation provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors – Commercial Items (NOV 2021) FAR 52.237-1 Site Visit (Apr 1984) VAAR 852.201-70 Contracting Officer’s Representative. (DEC 2022)

Offerors must complete annual representations and certifications on-line at http://www.sam.gov in accordance with FAR 52.212-3 “Offeror Representatives and Certifications-Commercial Products and Commercial Services. (DEC 2022) If paragraph (j) of the provision is applicable, a written submission is required.

The following solicitation clauses apply to this acquisition:

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items (DEC 2022) applies to this acquisition.

Addendum to FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items (DEC 2022):

FAR 52.204-4 Printed of Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) FAR 52.204-13 System for Award Management Maintenance (Oct 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) FAR 52.217-5 Evaluation of Options (JULY 1990) FAR 52.217-6 Option for Increased Quantity (MAR 1989) (30 days) FAR 52.217-8 Option to Extend Services (Nov 1999) (30 days) FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (5 days | 30 days | 66 Months) FAR 52.228-5 Insurance – Work on a Government Installation (Jan 1997) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (APR 1984) FAR 52.237-3 Continuity of Services (Jan 1991) VAAR 852.203-70 Commercial Advertising (May 2018) VAAR 852.219-76 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Supplies and Products (NOV 2022) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2018) VAAR 852.237-70 Indemnification and Medical Liability Insurance (Oct 2019) VAAR 852.201-70 Contracting Officer’s Representative. (DEC 2022)

The clause at 52.212-5 “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (DEC 2022) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(18), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(30), (b)(33)(i), (b)(42), (b)(49), (b)(55), (c)(2), (c)(8), and (c)(9).

(c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67) https://www.va.gov/oal/library/vaar/ http://www.sam.gov/

Employee Class Monetary Wage – Fringe Benefits 31363 – Truckdriver, Heavy $21.90 + Fringe

CL-120 Supplemental Insurance Requirements

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers’ compensation and employer’s liability: Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a Contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences

(c) Automobile Liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

End of Addenda