Attachment A - Statement of Work.pdf

Attachment A 36C78623Q50120

STATEMENT OF WORK

1. GENERAL SCOPE OF WORK: The Contractor shall furnish all labor, supervision, materials, and equipment services to deliver topsoil for Fort Gibson National Cemetery. The Fort Gibson National Cemetery is located at 1423 Cemetery Road, Fort Gibson, Oklahoma 74434.

2. DESCRIPTION OF SERVICES:

Screened Planting Topsoil

a. The planting topsoil shall be a loam, sandy loam, clay loam, silt loam, sandy clay loam, and/or loamy sand conforming to ASTM D 5268 Topsoil, with pH range of 5.5 to 8.5, a minimum of 4 percent organic material content and a maximum of 20% organic material content; free of weed seeds, noxious weeds, invasive plants, stones 1 inch or larger in any dimension, foreign matter and other extraneous materials harmful to plant growth, including, but not limited to roots, plants, sod, stones, and clay lumps.

b. Topsoil shall not be infested with nematodes, grubs, other pests, pest eggs, or other undesirable organisms and disease-causing plant pathogens.

c. Topsoil shall be friable and with sufficient structure to give good tilth and aeration.

Continuous, air-filled, pore-space content on a volume/volume basis shall be at least 15 percent when moisture is present at field capacity. Soil shall have a field capacity of at least 15 percent on a dry weight basis.

d. The contractor shall submit topsoil information sheet and certification upon delivery.

The COR will inspect the material prior to off-load to ensure that the product meets the specifications, and a copy of the delivery ticket will be given to him/her upon acceptance.

Deliveries

1. Materials shall be delivered within the hours of 8:30 am to 3:00 p.m. Monday through

Friday. No deliveries shall be allowed on weekends and official government Holidays without advance written consent of the Contracting Officer’s Representative (COR).

2. The amount of material to be delivered may vary per CLIN according to Cemetery need.

The material shall be delivered within three (3) business days after receipt of order. All materials are to be delivered in trailers (20 to 25-yards).

3. The truck haul route through the Cemetery shall be as indicated in Exhibit 1: through the Maintenance parking lot gate, straight into storage area.

GENERAL REQUIREMENTS

1. SAFETY AND ENVIRONMENTAL PROTECTION

a. The Contractor shall be responsible to ensure all work shall be done in a manner that safeguards all VA visitors, employees, and public. The Contractor shall be solely responsible for any and all actions initiated and/or completed by his/her employees. The Contractor shall assume sole responsibility for safety of all persons on or about the construction site, in accordance with applicable laws and codes. Guard all hazards in accordance with the safety provisions of the latest manual of accident prevention published by the Associated General Contractors of America and OSHA.

b. Matters related to safety, and any actions of the Contractor shall meet all safety requirements, Department of Veterans Affairs, OSHA, and the State. It is incumbent upon the Contractor to be familiar with these requirements.

c. Adequate warning devices, barricades, guards, flagmen or other necessary precautions shall be provided by the Contractor at all work sites to eliminate hazards and for the protection, safety, and warning of all public visitors, pedestrians, cemetery employees, and vehicular traffic within the area.

d. Furthermore, the contractor and his/her employees shall have a clear understanding of, and be sensitive to, such environmental issues as ground water contamination, wetlands, etc., and be consistent and fully compliant with all applicable Federal, State, County and City laws, ordinances, Right-to-Know laws, EPA guidelines, and regulations.

e. Spill Prevention, Containment, and Clean-up: The Contractor shall contain, clean up, and report all spills on Government property in a manner that complies with all applicable Federal, State, and Local laws and regulations or otherwise stated herein, and the installation spill control plan at no cost to the Government.

2. DISPOSAL AND RETENTION

a. Contractors shall be responsible for cleaning cemetery structures and roadways that are soiled or stained as a result of Contractor’s performance. The Contractor shall clean the paved portion of the haul route with a street sweeper each day as needed to keep the existing roads free from dirt and mud resulting from Contractor operations. No hazardous chemicals are to be used at any time on Government property with the exception of herbicide treatments. The Contractor shall bear all costs associated with washing and cleaning.

b. The Contractor shall dispose of all hazardous waste in accordance with the Resource

Conservation and Recovery Act (RCRA) and all other applicable Federal, State, and Local law and regulations. No on-installation storage or disposal of hazardous waste is allowed.

3. THE GOVERNMENT’S RESPONSIBILITIES

a. Upon award of the contract, the Government will inform the Contractor prior to commencing the work, of any known damages to the cemetery grounds, headstones/markers or any other areas that the Contractor is unaware of and not responsible for. In addition, upon award of the contract, a walk-through of the cemetery grounds by the Contracting Officer or their designee, the COR, and Contractor shall be scheduled to occur.

b. The Government shall not be responsible for any loss, damage, or theft of Contractor items.

4. EXHIBITS

Exhibit 1: Haul Route

Exhibit 2: Work Summary & Progress Report

Exhibit 3: Contract Discrepancy Report (CDR)

Exhibit 1:

TRUCK ROUTE

Exhibit 2:

Work Summary & Progress Report

WORK SUMMARY & PROGRESS REPORT

Period Covered:

From:

To:

Cemetery Location: Contractor Information:

Fort Gibson National Cemetery

Project Title:

Materials Services

Contract No:

Inspection / Acceptance: The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test some or all of the services that have been tendered for acceptance. The Government may require re-performance of nonconforming services at no increase in contract price.

The Government shall exercise its post-acceptance rights:

1. Within a reasonable time after the defect was discovered or should have been discovered; and

2. Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

WORK COMPLETED & SUBMITTED FOR ACCEPTANCE

(This form is not to be used as an Invoice)

1 Top soil delivery Quantity / Unit CY

Date Completed:

Report below any circumstances which may have adversely affected work progress such as weather, strikes, delays by the Government, etc.

Signature of Contractor: Date Signed Signature of Cemetery Director /

COR Date Signed

Note: Contractor shall sign confirming that services indicated have been completed. Government shall also sign in acknowledgment of receipt of the Progress Report.

Duplicate Form as Necessary

Exhibit 3:

Contract Discrepancy Report

Contract Discrepancy Report

Contract Number:

Report No. for this Discrepancy:

To: (Contractor/Manager’s Name)

From: (Name of COR)

5. Dates 5a. Prepared:

5b. Returned by Contractor:

5c. Action Complete:

Discrepancy or Problem: (Describe in detail. Include reference to PWS Directive; attach additional sheet if necessary.)

Signature of Contracting Officer or COR:

8a. To: (Contracting Officer and/or COR)

8b. From: (Contractor)

9. Contractor Response as to Cause, Corrective Action and Actions to Prevent Recurrence:

(attach additional sheet if necessary.)

10a. Signature of Contractor Representative:

10b. Date:

11. Government Evaluation: (Acceptance, partial acceptance, reflection; attach additional sheet if necessary.)

12. Government Actions: (Reduced payment, cure notice, show cause, other)

13. Close Out Name Title Signature Date

a. Contractor

b. COR

c. CO