Combined Synopsis Soliciation - FY23 B825 Furniture.pdf

Request for Quote: FA3016-23-Q-0087

FY23 Building 825 Furniture (The quote shall be effective until 30 September 2023)

This announcement constitutes the only solicitation; proposals are being requested and a separate Request for Proposal (RFQ) will not be issued. The solicitation number is FA3016-23-Q-0087 and is issued as a Request for Quote (RFQ).

This combined synopsis/solicitation incorporates provisions and clauses are those in effect through Federal Acquisition Circular 2023-04 effective date 06/02/2023 and DFARS change notice 04/27/2023.

This purchase is being solicited as 100% Small Business set-aside.

Funds are not currently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation either before or after the closing date for receipt of proposals. The Government has no obligation to reimburse an offeror for any quote’s costs.

This NAICS code is 337214.

Site Visit. A site visit will be conducted on Tuesday, 25 July 2023 at 9:00 AM Central Daylight Time.

No phones or cameras will be allowed as vendors will be accessing a secure area. No pictures may be taken.

All contractors who plan to attend must notified for the site visit before Friday, 21 July 2023 at 2:00 PM CDT by sending an email to Ramon Marrufo at ramon.marrufo@us.af.mil and Carmen Ridener at carmen.ridener@us.af.mil.

All individuals attending the site visit will meet at

433 MXG/CC

209 GALAXY RD, B825

JBSA Lackland AFB San Antonio, TX 78243-7070

Attendance at the site visit is NOT mandatory to quote on this requirement but it is strongly recommended.

Access: JBSA Lackland, TX is not an open base and you must have a valid ID. Anyone who does not have the necessary identification to enter the base must fill out Attachment 2 and send back to both Ramon Marrufo at ramon.marrufo@us.af.mil, or Carmen Ridener at carmen.ridener@us.af.mil no later than Friday, 21 July 2023 at 2:00 PM CDT. No late submissions will be accepted. It is contractor’s responsibility to confirm that base pass requests have been received by 502 CONS.

Arrive at Lackland AFB Luke Gate Visitor Center an hour before the site visit to pick-up your base pass.

Submittal of Questions: To ensure a level playing field for all offerors, we will not be answering questions at the site visit. However, we will allow all questions to be submitted in writing following the site visit. Please submit all relevant and related questions to ramon.marrufo@us.af.mil and carmen.ridener@us.af.mil. The deadline to submit questions will be Thursday, 27 July 2023 at 2:00 PM CDT. No questions beyond this deadline will be

(The quote shall be effective until 30 September 2023) accepted. Following the deadline, the Government will compile all appropriate/ relevant questions to the requirement and follow-up with vendors with all questions and answers.

Questions. All questions pertaining to this RFQ shall be submitted in writing no later than Thursday, 27 July 2023 at 2:00 PM CDT to both ramon.marrufo@us.af.mil and carmen.ridener@us.af.mil. Questions submitted beyond this deadline may not be accepted. Following the deadline, the Government will compile all appropriate/relevant questions to the requirement and follow-up with vendors will all questions and answers.

Quotes Due: Please respond to this RFQ no later than Thursday, 3 August 2023 @ 2:00 PM Central Daylight Time, to be considered timely. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified above shall be determined as late and will not be considered unless received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition, and it was the only quote received.

(Please provide a quote for the line items listed below.

Failure to quote on all CLINs will render the quote unacceptable)

CLIN Product QTY Unit Unit Price

Extended Amount

0001 Furniture for 433rd MXG/MXOT BLDG 825 RM 145 1 Lot

0002 Furniture for 433rd MXG/MXOT BLDG 825 RM 123 1 Lot

0003 Furniture for 433rd MXG/MXOT BLDG 825 RM 125 1 Lot

0004 Furniture for 433rd MXG/MXOT BLDG 825 RM 142 1 Lot

0005 Furniture for 433rd MXG/MXOT BLDG 825 RM 143 1 Lot

0006 Furniture for 433rd MXG/MXOT BLDG 825 RM 144 1 Lot

0007 Design for all Rooms 1 Lot

0008 Office Furniture Removal/Labor/Install for all RMS 1 LOT

TOTAL

(The quote shall be effective until 30 September 2023)

ATTACHMENTS:

Attachment 1 – FY23 B825 Furniture Statement of Work (SOW) Attachment 2 - Base Pass Request Attachment 3 -- Clauses

Please provide the information below:

FOB Destination Shipping Cost Included in Unit Prices? Yes

Payment Terms: Delivery Date:

Company Name: UEI #

Cage Code:

POC: Telephone #

E-Mail Address: Tax ID#:

Do you have capacity to invoice electronically through WAWF? (Yes/No)

Special Notes and Instructions:

1. Small Business Set-Aside. This is a notice that this order is a total set-aside for small business concerns. Only quotes submitted by small business concerns for NAICS code 337214 will be accepted by the Government. Any quote that is submitted by a contractor that is not a small business concern for the associated NAICS will not be considered for award.

2. Basis for Award. 502 CONS/JBKAC will issue a purchase order to the vendor who is determined to offer the best value to the Government. The Government intends to make one (1) single award from the solicitation contingent on the availability of funds. Failure to acknowledge Amendments will result in your quote not being considered for award. Contract type shall be Firm Fixed Price (FFP).

3. 52.212-2 Evaluation - Commercial Products and Commercial Services (Nov 2021). For this procurement, the offeror who is deemed responsible and responsive with the Lowest Priced, Technically Acceptable (LPTA) quote will be determined to represent the best value. The following factors shall be used to evaluate quotes: technical acceptability and reasonable pricing. Only technically acceptable and reasonable quotes are eligible for award and only quotes received from Quoters that provide unit pricing for all CLINs will be considered.

(a) The following process will be followed:

(i) Quotes will be reviewed to ensure that all line items have been priced. Quoters that submitted prices for ALL line items will initially be ranked based on total evaluated price (TEP). TEP will be determined

(The quote shall be effective until 30 September 2023) by adding all the line items unit prices for an overall amount, and then all quotes will be ranked lowest to highest.

(ii) If three (3) or fewer quotes are received, the government will evaluate all quotes for technical acceptability. If more than three (3) quotes are received, the government will evaluate the three (3) lowest ranked quotes for technical acceptability, however the government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the Government’s best interest. If additional quotes are evaluated for technical acceptability, they will be evaluated in the order of rank.

(iii) The technical acceptability team will evaluate the factors identified below. For the quote to be technically acceptable, each technical factors must be rated as acceptable. The failure of a Quoter to meet any or all of the technical criteria will result in a technically unacceptable rating and be ineligible for award. The technical factors will receive one of the ratings listed below:

Acceptable: Quote clearly meets the minimum requirement of the solicitation.

Unacceptable: Quote does not clearly meet the minimum requirements of the solicitation.

(iv) Technical Factor. The Government will evaluate the quotes for technical acceptability, assigning ratings as described above. The failure of a quote to meet any or all of the technical criteria will result in a technically unacceptable rating and preclude award.

(v) Price Reasonableness. 502 CONS/JBKAC, using one or more of the techniques defined in FAR 13.106-3 and/or 15.404-1, will determine if the lowest priced, technically acceptable quotes are fair and reasonable.

Technical acceptability will be determined by an evaluation of the quoted requirements that meet the characteristics described in the SOW. Quotes shall include a description of the items being quoted in sufficient detail to evaluate compliance with the requirements of the solicitation. This detail shall include the following:

(1) Manufacturer name,

(2) Part Number,

(3) Illustrations of proposed products,

(4) Floor layouts as per SOW,

(5) Warranty information,

(6) Any literature or description to support product requirements, and

(7) Any other information required to meet solicitation requirements.

4. Interchanges. The government intends to award a purchase order without interchanges with respective vendors/quoters. The government, however, reserves the right to conduct interchanges if deemed in its best interest. Under appropriate circumstances, interchanges can be an effective method to improve the Government's evaluation of Offerors' quoted approaches and may reduce acquisition cycle time.

Interchanges may be written, email, phone call, etc., or any method which would accurately capture the contemporaneous sharing of information between the Government and the Offerors. Interchanges may also be oral conversations between the Government and the Offerors.

5. Delivery/Assembly. All items will be to the following:

(The quote shall be effective until 30 September 2023)

433 MXG/CC

209 GALAXY RD, B825

JBSA Lackland AFB San Antonio, TX 78243-7070

6. Mandatory Registrations. To be eligible for award, registration with the System for Award Management (SAM) must be current (legacy for On-line Registration and Certifications Application (ORCA) and Central Contractor Registration (CCR) registrations). To register or update former CCR and Reps & Certs that are not current go to https://www.sam.gov/SAM/ and provide mandatory information.

7. Delivery: 45 days ARO. Delivery shall be FOB Destination and included in CLIN prices noted above, unless otherwise and clearly noted by quoter in submitted quote.