Combined Synopsis Notice RFQ.docx

COMBINED SYNOPSIS SOLICITATION

VA RFQ 36C26326Q0609

for Triennial Electrical Breaker and Electrical Power Distribution System Testing

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Revolutionary FAR Overhaul, FAR Subpart 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate solicitation will not be issued.

2. SOLICITATION NUMBER: 36C26326Q0609

3. This solicitation is issued as a Request for Quotation (RFQ).

4. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-06 10/01/2025, and Revolutionary FAR Overhaul FAR Part 12.

5. This solicitation is 100% Set-Aside for SDVOSBs.

6. The associated NAICS code and small business size standard:

NAICS code: 238210 Electrical Contractors and Other Wiring Installation Contractors Size Standard: $19M

7. Description of Requirements:

Triennial Testing of Electrical Breakers and Electrical Power Distribution at the Iowa City VA Healthcare System, Medical Center in Iowa City, Iowa.

Includes Travel, Labor, Technicians and all equipment necessary to perform the SOW.

Deliverables include reports, documentation and CDs.

Work will be performed according to required standards and regulations.

8. Period of Performance.

Anticipated award date is May 11, 2026.

POP is TBD. Work is required to be performed in the month of May, 2026.

Work will be performed at: Iowa City VA Healthcare System, 601 Highway 6 West, Iowa City, IA 52246

9. PROVISIONS, CLAUSES, STATEMENT OF WORK and ATTACHMENTS and all other terms that apply to this acquisition, are included in the attached RFQ 1449 36C26326Q0609.

a. See page 3 for Instructions to Offerors (also are below)

b. See page 50 for Evaluation Factors (also are below).

c. See page 7 for the Statement of Work

10. SUBMITTAL OF QUESTIONS & OFFERS.

SUBMISSION OF QUESTIONS.

Questions are being accepted up until 12:00 PM, CST, Friday, May 1, 2026.

Questions shall be emailed to the Contract Officer at Joseph.Bennett@va.gov.

The SUBJECT LINE of the email must include: RFQ 36C26326Q0609 Questions can be summited immediately; there is no need to wait until May 1st to submit them.

SUBMISSION OF OFFERS.

Offers must be received no later than 04:00 PM, CST, Tuesday, May 6, 2026.

Offers shall be emailed to: Joseph Bennett@va.gov The SUBJECT LINE of the email must include: RFQ 36C26326Q0609

INSTRUCTIONS TO OFFERORS:

1) IMPORTANT. All Instructions to Offerors added by the Contract Officer in addition to the standard language of Clause 52.212-1 INSTRUCTIONS TO OFFERORS, are here on this page. Read this entire page.

2) GENERAL INFORMATION.

100% Set-Aside for SDVOSBs.

Anticipated award date: May 11, 2026 Period of Performance: To be determined, however the Government intends to have work start in the month of May 2026.

This solicitation is issued under Revolutionary FAR Overhaul (RFO) FAR Part 12 Simplified Acquisition Procedures.

The Government intends to award without discussions.

Partial offers are not being accepted.

The Contract will be: Single Award, Firm Fixed-Price, Purchase Order.

Late offers will not be accepted regardless of how late offers are addressed anywhere else in this solicitation.

Offerors are required to be registered in SAM when submitting a quote and at time of award.

The Service Contract Labor Standards Clause 52.222-41 applies and is included; therefore the Wage Determination is attached and Clause 52.222-42 Statement of Equivalent Rates for Federal Hires is included.

3) SUBMISSION OF QUESTIONS.

Questions can be summited immediately; there is no need to wait until May 1st to submit them.

4) SUBMISSION OF OFFERS.

5) ATTACHMENTS.

6) SUBMITTALS.

a) SF 1449.

i) Offerors may fill in and sign the SF 1449 and submit it with their offer. To do so, sign and submit the whole document - do not just sign and submit the first page. Or, if an Offeror chooses not to sign the SF 1449, they must include the following statement in their offer: “The terms and conditions contained in the Request for Quote are acceptable to be included in the award document without modification, deletion, or addition.”

iI) Any offeror that does not sign the 1449 and who does not include the statement in 5)b) above, shall explain what section of the RFQ they do not agree to and why. Note: Rejection of any terms and conditions may result in exclusion from evaluation for award.

b) ATTACHMENT D. 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING.

i) Attachment D. must be properly completed and properly signed and submitted with the offer. See yellow highlights on attachment. The Limitations on Subcontracting will be properly enforced.

c) ATTACHMENT G. 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS.

i) Attachment G. Though this is an SDVOSB set-aside, check “is” or “is not” for all of the boxes highlighted in yellow and fill in the names and UEIs of any joint ventures that are applicable. Must submit with offer.

d) OFFEROR’S BREAKDOWN OF WORK TO BE PERFORMED.

i) If the offeror intends to use a subcontractor, the offer must include - on a separate page - a list of the work to be performed by the prime contractor and a list of the work to be performed by the subcontractor. This list shall not be vague or presented in general terms and shall be detailed enough to easily provide an understanding of exactly what work will be performed by the prime contractor and exactly what work will be performed by the subcontractor.

ii) The Small Business Administration may be consulted for assistance in determination of ostensible subcontractor. See Attachment F. Definitions.

iii) If a subcontractor will not be used, the offer will include in an obvious manner a statement that the offeror will perform all of the work of the contract.

e) NARRATIVE.

i) Offeror shall submit a narrative – on a separate page - and titled “Narrative.” The narrative shall be not less than 1 page and not more than 4 pages. The offer shall use the narrative to describe their method and approach to performing the Statement of Work (SOW).

ii) Attach at the end of the narrative a page or section where the specific equipment to be used in performance of the SOW will be identified.

ii) The offer shall demonstrate how these personnel are “Qualified Persons under NFPA 70B” to perform the work of the SOW. All claims of “certification” or “certified” shall be accompanied by proof of current and active certification with next expiration date. Offer may include resumes, descriptions of education, years of experience, list of similar projects performed.

g) PAST PERFORMANCE.

i) List as many contracts as you can up to 10(ten) of similar or same scope from within the last 5(five) years starting with the most recent. Provide the following for each contract:

ii) This information shall be clearly presented, easy to find and organized in a manner as simple and as clear as the above or it shall be provided on a separate page. We will not dig or hunt through the offer to find this information.

iii) Lack of Past Performance will not be counted against an offer; it will be counted as neutral.

h) REFERENCES

i) List 5(five) references for contracts of same or similar scope. Provide the following information for each reference:

ii) This information shall be clearly presented, easy to find and organized in a manner as simple and as clear as the above or it shall be provided on a separate page. We will not dig or hunt through the offer to find this information.

7) ADDITIONAL INSTRUCTIONS.

i) If you submit pricing separate from completing the SF 1449, the pricing must be clear and easy to understand.

ii) Offer shall be organized and easy to understand. Concepts and topics shall be presented clearly or separated if necessary.

8) EVALUATIONS.

See Provision 52.212-2 Evaluation – Commercial Products and Commercial Services.

*** End***

EVALUATIONS:

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) Tailored

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

This is a competitive solicitation that will be evaluated and awarded using comparative evaluation procedures authorized in RFO FAR Part 12.203(c)(2) Quotations. The contract will be awarded to the responsible offeror whose offer best meets the government’s needs.

Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)