COMBINED SYNOPSIS.pdf

COMBINED SYNOPSIS / SOLICITATION

FAR PART 13 – SINGLE-AWARD BPA

ISBEE SET-ASIDE

1. SYNOPSIS INFORMATION

Agency: Department of Health and Human Services (HHS), Indian Health Service (IHS) Office: Phoenix Area Indian Health Service (PAIHS) Type of Action: Combined Synopsis/Solicitation Authority: FAR Part 13 – Simplified Acquisition Procedures and FAR Part 12 – Acquisition of commercial Products and Commercial Services Set-Aside: Indian Small Business Economic Enterprise (ISBEE) Type of Instrument: Single-Award Blanket Purchase Agreement (BPA) established under FAR 13.303.

BPA Calls will be firm-fixed price.

Anticipated BPA Term: Five (5) Years Number of BPAs Anticipated: (1)

This Combined Synopsis/Solicitation is issued in accordance with FAR 13.106-1 and FAR 13.106-2. This notice constitutes the only solicitation issued for this requirement.

This acquisition is conducted under the authority of the Buy Indian Act (25 U.S.C § 47), and is implemented in accordance with 48 CFR Subpart 326.6 (Acquisitions Under the Buy Indian Act). This requirement is set aside for Indian Small Business Economic Enterprises (ISBEE) pursuant to HHSAR 326.600-326.605.

2. DESCRIPTION OF REQUIREMENT

The Indian Health Service, Phoenix Area Office, Department of Information Resource Management (DIRM) has a requirement for Pluralsight licenses to support IT workforce training and professional development compliance. The Government anticipates purchasing approximately 25 to 50 licenses annually under this BPA. This estimate is provided for informational purposes only and does not guarantee any minimum quantity.

3. PERIOD OF PERFORMANCE

This BPA is a firm-fixed price and shall be effective for five (5) years from the Date of Award.

Calls placed prior to the expiration of the BPA may extend beyond the BPA period of performance in accordance with FAR 13.303-5(b).

4. ELIGIBILITY

This requirement is set aside for Indian Small Business Economic Enterprises (ISBEE) only.

Vendors must submit a completed and signed Indian Economic Enterprise (IEE) Representative Form with their quotation. Failure to submit the required IEE documentation by the quotation due date will render the quotation ineligible. The Government will not request missing IEE documentation after closing.

5. SUBMISSION INSTRUCTIONS

Quoters shall submit quotations electronically via email to Contracting Specialist at marilyn.duran@ihs.gov.

Quotations must be received no later than the date and time specified in SAM. Late submissions may not be considered.

Quotations must remain valid for at least ninety (90) calendar days.

The Government reserves the right to award without discussions.

6. QUOTATION CONTENT

Quotations shall be clear, concise, and complete, and shall include the following:

A. Technical Approach

• Providing Pluralsight licenses in accordance with the SOW

• Proof of authorization to distribute/resell Pluralsight licenses

• User onboarding and transition plan

• Account administration and customer support approach

B. Experience and Past Performance

Recent and relevant experience providing similar commercial software licensing services. Include experience with Federal agencies, Tribal entities, healthcare systems, or comparable organizations, if applicable.

The Government may evaluate past performance using provided references and other available sources.

• Lack of past performance = Neutral/Acceptable

Vendors without relevant past performance will receive an Acceptable rating provided no adverse information is identified.

C. Privacy and Security

Description of compliance with applicable Federal privacy and security requirements, including HIPAA (if applicable), Privacy Act, HHS/IHS security policies, secure access controls, and protection of user account data.

D. Price

Completed price schedule reflecting firm-fixed-price unit rates for all licenses and services identified in the SOW.

Pricing shall not appear in any non-price portion of the quotation.

E. Indian Economic Enterprise (IEE) Documentation

A completed and signed IEE Representative Form (required for eligibility).

7. EVALUATION AND BASIS FOR AWARD (LPTA)

Award will be made in accordance with FAR 13.106-2 using a Lowest Price Technically Acceptable (LPTA) source selection process. The Government intends to establish a single award with a responsible ISBEE vendor whose quotation is determined to be technically acceptable and offers the lowest evaluated price.

Under the LPTA process, quotations will not be ranked or scored. Instead, quotations will be evaluated on an acceptable/unacceptable basis for non-price factors. Award will be made to the vendor whose quotation:

• Is determined to be technically acceptable under all non-price factors,

• Is compliant with all solicitation requirements,

• Is determined responsible in accordance with FAR Part 9, and

• Offers the lowest evaluated price.

7.1 Eligibility and Compliance Review

Quotations will first be evaluated for eligibility and compliance with all solicitation requirements.

This review will include:

• Verification of ISBEE eligibility status

• Submission of the required IEE Representative Form

• Completion of all required representations and certifications

• Adherence to quotation preparation instructions

Quotations that fail to meet solicitation requirements or are determined noncompliant will be eliminated from further consideration.

7.2 Technical Acceptability Factors

The following non-price factors will be evaluated on an Acceptable/Unacceptable basis:

1. Technical Capability and Understanding of the Statement of Work (SOW) The Government will evaluate the vendor’s demonstrated understanding of the SOW requirements and ability to successfully perform the required services.

o Acceptable: Quotation clearly demonstrates the capability and understanding necessary to meet all SOW requirements.

o Unacceptable: Quotation fails to demonstrate adequate understanding or capability to meet SOW requirements.

2. Relevant Experience and Past Performance The Government will evaluate the vendor’s relevant experience performing similar work in scope, size, and complexity.

o Acceptable: Vendor demonstrates relevant experience and satisfactory past performance performing similar requirements.

o Unacceptable: Vendor fails to demonstrate relevant experience or provides evidence of unsatisfactory performance.

3. Privacy, Security, and Systems Access The Government will evaluate the vendor’s ability to meet all privacy, security, and systems access requirements identified in the solicitation.

o Acceptable: Vendor demonstrates the ability to comply with all privacy, security, and access requirements.

o Unacceptable: Vendor fails to demonstrate compliance with required privacy, security, or access controls.

Only quotations rated Acceptable under all non-price factors will be considered technically acceptable and eligible for award consideration.

7.3 Price Evaluation

Price will be evaluated to determine:

• Fairness and reasonableness in accordance with FAR 13.106-3

• Completeness and mathematical accuracy

The Government will award to the technically acceptable vendor offering the lowest evaluated total price.

The total evaluated price will be the sum of all line items identified in the price schedule. The Government does not intend to perform a price realism analysis.

8. APPLICABLE PROVISIONS AND CLAUSES

The following provisions and clauses are incorporated by reference and/or full text and apply to tis solicitation and any resulting BPA and BPA Calls. The full text of clauses incorporated by reference may be accessed at https://www.acquisition.gov.

8.1 FAR PROVISIONS (Solicitation Provisions)

The following provisions apply to this solicitation:

52.212-1 – Instructions to Offerors—Commercial Products and Commercial Services (Tailored as necessary for this solicitation.)

52.212-2 – Evaluation—Commercial Products and Commercial Services (Evaluation criteria are provided in Section 7 of this solicitation.)

52.212-3 – Offeror Representations and Certifications—Commercial Products and Commercial Services (Offerors shall complete representations and certifications in SAM.)

52.212-4 – Contract Terms and Conditions —Commercial Products and Commercial Services

52.212-5 – Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Products and Commercial Services

52.204-7 – System for Award Management

52.204-16 – Commercial and Government Entity Code Reporting

52.204-24 – Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.204-26 – Covered Telecommunications Equipment or Services—Representation

8.2 FAR CLAUSES (Resulting BPA and BPA Calls)

The following clauses are incorporated by reference into any resulting BPA and all BPA Calls:

https://www.acquisition.gov/

52.204-21 – Basic Safeguarding of Covered Contractor Information Systems

52.204-25 – Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

52.204-27 – Prohibition on a ByteDance Covered Application

52.232-33 – Payment by Electronic Funds Transfer—System for Award Management

52.239-1 – Privacy or Security Safeguards

8.3 HHSAR CLAUSES (Indian Health Service / Buy Indian Act)

The following HHSAR clauses apply:

352.226-1 – Indian Preference

352.226-2 – Indian Preference Program (if applicable)

352.232-71 – Electronic Submission of Payment Requests (Full text provided below.)

8.4 FULL TEXT CLAUSE

HHSAR 352.232-71 — Electronic Submission of Payment Requests

(a) All payment requests under this contract must be submitted electronically.

(b) “Payment request” includes any request for contract financing payment or invoice payment by the Contractor.

(c) To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), Content of Invoices, and the applicable Payment clause included in this contract.

(d) The Contractor shall submit payment requests electronically through the system designated in the contract.

(e) The Contractor shall ensure that all payment requests are complete and accurate before submission.

(f) The Government may reject any payment request that does not comply with applicable requirements.

(End of clause)

8.5 BPA STATEMENT

In accordance with FAR 13.303-1(a), the establishment of a Blanket Purchase Agreement (BPA) does not obligate any funds. Funds are obligated only upon issuance of individual BPA Calls.

9. APPLICABLE FAR REFERENCES

FAR 12.603 – Streamlined solicitation for commercial products and commercial services FAR 13.106-1 – Soliciting competition FAR 13.106-2 – Evaluation of quotations FAR 13.303 – Blanket Purchase Agreements FAR 23.303-3 Obtaining supplies or services under BPAs FAR 13.303-5 – Purchases under BPAs