Combined Synopsis and Solicitation _ HQC00426QE005.docx

COMBINED SYNOPSIS/SOLICITATION RFQ# HQC00426QE005

(i) This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

(ii) Solicitation Number HQC00426QE005

(iii) This solicitation is issued as a Request for Quote (RFQ).

(iv) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 dated 03/13/2026.

(v) Set-Aside and NAICS Code: This solicitation is Total 100% Small Business Set-Aside. The applicable NAICS Code is 811310. The small business size standard is $12.5 million.

(vi) The Government anticipates awarding a Firm-Fixed Price (FFP) contract for the commercial services listed in the Contract Line-Item Numbers (CLINs). See Attachment 2.

(vii) Description of Requirements: The Defense Commissary Agency (DeCA) have a need for Preventive Maintenance (PM) and Unscheduled Repairs for Miscellaneous Food Processing (MFP) equipment at the following three (3) stores located in California and is listed under Group 8: Moffett Field, Ord Community and Travis Air Force Base (AFB). The MFP equipment consists of mixer grinders system, meat conveyors, meat saws, ovens, proofers, meat choppers, bulkers, meat tenderizers, meat slicers and rotisseries. The equipment quantities located at each commissary store can be found in the attached Equipment Inventory List (Attachment A). PMs will be performed quarterly on the equipment identified in section 3.1.3 of the Performance Work Statement (PWS) (Attachment 1). Additionally, the PWS provides the performance objectives and elements required for this acquisition. There is no commitment by the Government to be responsible for any monies expended by industry responses to this RFQ.

(viii) Quote Requirements: Each quoter shall submit a completed copy of:

· The information stated in section (xi), Addendum to 52.212-1(b) “Submission of Quote,”

· Attachment 2 _ MFP Group 8 CLIN Structure and Pricing Sheet (spreadsheet), and

· Attachment 3 _ Required Quoter Completed Provisions as stated in section (xiii).

(ix) Quotes are due by May 05, 2026, 4:30 PM EST. All questions/inquiries shall be submitted to the Contracting Officer via electronic mail (e-mail) no later than 4:30 PM EST on April 29, 2026. Inquiries submitted via telephone calls will be notified to submit their questions through e-mail. Submit all quotes and questions to Quentin Portee and Melba Brown at quentin.portee@deca.mil and melba.brown@deca.mil.

(x) Anticipated Period of Performance (POP):

Base Period: June 01, 2026 - May 31, 2027 Option Year 1: June 01, 2027 - May 31, 2028 Option Year 2: June 01, 2028 - May 31, 2029 Option Year 3: June 01, 2029 - May 31, 2030 Option Year 4: June 01, 2030 - May 31, 2031

(xi) An addendum to provision 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.

Addendum to 52.212-1:

Replace paragraph (b) with:

(b) Submission of Quote: Quoters shall complete and submit a copy of the following with their quote:

· A brief narrative, not to exceed 3 pages, explaining how your company intends to perform the standards prescribed in Section 3 of the PWS (Attachment 1).

· A brief narrative, not to exceed 3 pages, explaining how your service technicians have a sound mechanical aptitude, ability, and an extensive working knowledge of troubleshooting, diagnosis, and repairing the equipment listed in PWS Section 1.2.4.

· Attachment 2 _ MFP Group 8 CLIN Structure and Pricing Sheet, with your best price for each highlighted CLIN on the base and option year tabs on. The Quoter shall submit their prices for all CLINs with the description “Preventive Maintenance Schedule” as quarterly, and all CLINs with the description “Unscheduled Repairs” as monthly. The Quoter’s price for each “Unscheduled Repairs” CLINs shall include parts, labor and travel.

· The Quoters past performance references, not to exceed 1 page, summarizing the recent and relevant work your company have performed for the same or similar services for the repair or service of miscellaneous food processing equipment. Quoters with no reference of past performance shall submit a 1 page document stating as such.

(xii) An addendum to provision at 52.212-2 Evaluation-Commercial Products and Commercial Services, applies to this acquisition.

Addendum to 52.212-2:

The following evaluation factors will be based on three factors:

· Factor 1 – Technical Capability of Service

· Factor 2 – Price

· Factor 3 – Past Performance

The technical acceptability of service evaluation factor will be rated on an acceptable and unacceptable basis. The submitted narrative will be rated based on how well the narrative meets the standards described in section three of the PWS.

The total price offered by the quoter for all CLINs will be evaluated to determine whether it represents a fair and reasonable market price in accordance with FAR 13.106-3(a).

Each quoter is required to submit their past performance references. Technical and past performance, when combined are the relative importance of all other evaluation factors, when compared to price. The evaluation of past performance will be an assessment based on a consideration of all relevant facts and circumstances. The Government is seeking to determine whether the quoter has consistently demonstrated a genuine concern for customer satisfaction, and timely delivery of goods. This determination is a matter of judgement. If the quoter has no record of past performance, but is otherwise determined responsible, and their service is determined to be technically acceptable, then they will be rated acceptable.

(xiii) Required Quoter Completed Provisions: Quoters shall complete the highlighted pages of the following provisions in Attachment 3 _ “Required Quoter Completed Provisions,” and submit their completed document with their quote:

· The provision at 52.204-17, Ownership or Control of Offeror (page 1).

· The provision at 52.204-20, Predecessor of Offeror (page 2).

· The provision at 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (page 4).

· The provision at 52.204-26, Covered Telecommunications Equipment or Services-Representation (page 6).

· 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (page 7).

· The provision at 52.212-3, Offeror Representations and Certifications - Commercial Products and Commercial Services (pages 12, 13, 14, 18, 22, 23, 24, and 25).

· 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation (page 27).

· 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (page 28).

(xiv) The contract requirements, terms and conditions apply to this acquisition from Provisions and Clauses Incorporated by Reference and Full Text are located in Attachment 4.

(xv) The following attachments as referenced are provided as part of this solicitation:

· Attachment 1 _ Performance Work Statement

· Attachment 2 _ MFP Group 8 CLIN Structure and Pricing Sheet

· Attachment 3 _ Required Quoter Completed Provisions

· Attachment 4 _ Provision and Clauses Incorporated by Reference and Full Text

· Attachment A _ MFP Group 8 Equipment Inventory List

· Attachment B _ Preventive Maintenance Checklist