Attachment B _ Preventive Maintenance Checklist.docx

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Preventive Maintenance and Unscheduled Repairs of Miscellaneous Food Processing Equipment - Group 8
Solicitation number
HQC00426QE005
Issued by

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Written by GovTribe AI ·

This is a Preventive Maintenance Checklist attachment for food processing equipment used by the Defense Commissary Agency under solicitation HQC00426QE005. The document provides standardized quarterly preventive maintenance procedures for five categories of equipment: the 1M20 Mixer/Grinder (single, tandem, and heavy-duty tandem units), the 1M18 Band Saw for meat processing, the 1B12-A Electric Rotary Oven, the 1B15 Mini Rotary Oven and Proofer Combination Unit, and the 1B12-B Gas Rotary Oven.

Each checklist outlines specific maintenance tasks with corresponding procedures and actions, including operational checks of interlocks, electrical circuits, switches, and safety features; lubrication and replacement of bearings and seals; inspection and replacement of worn components such as blades, gaskets, and door sweeps; and verification of proper equipment operation. Tasks cover both preventive measures (such as packing bearings with cannery grease every three years and replacing anti-friction bearings and gear oil on the same schedule) and corrective actions (such as tightening bolts, cleaning and lubricating controls with food-grade lubricant, and replacing damaged electrical cords). The checklists require signatures from the service technician performing the maintenance and the Contracting Officer's Representative (COR), with a note that any deficiencies detected during quarterly PM checks must be reported to the COR. This template establishes the performance standards and documentation requirements for preventive maintenance services under the Group 8 miscellaneous food processing equipment contract.

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Other files

File Type Posted
Combined Synopsis and Solicitation _ HQC00426QE005.docx DOCX document
Attachment 4 _ Provision and Clauses Incorporated by Reference and Full Text.pdf PDF
Attachment A _ MFP Group 8 Equipment Inventory List.pdf PDF
Attachment 1 _ Performance Work Statement.pdf PDF
Attachment 2 _ MFP Group 8 CLIN Structure and Pricing Sheet.xlsx XLSX spreadsheet
Attachment 3 _ Required Quoter Completed Provisions.docx DOCX document

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CED

PREVENTIVE MAINTENANCE CHECK LIST

# 1M20

· A 1M20

· B 1M20

· HV

MIXER/GRINDER (SINGLE UNIT 1M20-A), (TANDEM UNIT 1M20-B), (HEAVY DUTY TANDEM UNIT 1M20-HV)

Task
Procedure or Action
Service

Tech Initials

1
Interlocks
check operation, perform corrective action if necessary
2
Electrical circuits
check condition
3
Electrical cord
check condition and replace if damaged
Electrical plug
check condition and replace if damaged
4
Switches
check operation and replace if necessary
5
Feed screw pin
check operation and replace if necessary
6
Barrel plate pin
check operation and replace if necessary
7
Knives and plates
check condition and replace if necessary
8
Hopper
check for obstructions and blockages, perform corrective
9
Gear unit
check oil and fill if necessary
Gear oil
replace oil every three years
10
Anti-friction bearing
replace every three years
11
Bearings
pack bearings with cannery grease
12
Safety Labels
check condition and replace if needed
13
Non-product contact seals
check condition, replace if necessary

grease seals using cannery grease

14
Overall Operation
check grinder operation
NOTE
If deficiencies are detected during quarterly PM checks, report findings to the COR.

Signature of Service Technician

Signature of COR

Preventative Maintenance Checklist

CED# 1M18
PREVENTIVE MAINTENANCE CHECK LIST SAW, MEAT, BAND TYPE
Task
Procedure or Action
Service

Tech

1
Interlocks
check operation, perform corrective action if necessary
1
V-Belts
check tension and adjust if necessary

replace if damaged

2
Electrical Circuits
check condition
3
Electrical cord
check condition and replace if damaged
Electrical plug
check condition and replace if damaged
4
Switches
check operation and replace if necessary
5
Adjustment controls
check operation and condition
Tracking control
clean and lubricate with food grade lubricant
Height adjustment control
clean and lubricate with food grade lubricant
6
Table
check condition and lubricate with food grade lubricant
7
Blade
check condition and lubricate with food grade lubricant
8
Safety Labels
check condition and replace if needed
9
All mounting bolts
check and tighten as needed
10
Overall Operation
check bandsaw operation
NOTE*
If deficiencies are detected during quarterly PM checks, report findings to the COR.

Signature of COR

CED# 1B12-A
PREVENTIVE MAINTENANCE CHECK LIST OVEN, ROTARY, ELECTRIC
Task
Procedure or Action
Service

Tech

1
Control / burner compartment
check condition and vacuum dust accumulation
Oven compartment
check operating temperature and adjust if necessary
2
Electrical wiring
inspect for discoloration and replace if necessary
3
Electrical cord
check condition and replace if damaged
Electrical plug
check condition and replace if damaged
4
Switches
check operation and replace if necessary
5
Blower motor
check operation and vacuum dust accumulation
Motor cooling fan
check operation and vacuum dust accumulation
6
Cavity vent
check operation and repair if faulty
7
Rack lift assembly
check operation and adjust if necessary
8
Door gasket
check condition and replace if necessary
9
Loading door latch and interior release
check operation and replace if faulty
10
Door sweep
check condition and replace if necessary
11
Set screws, panel screws, air louver screws
inspect and tighten or replace
12
Floor anchors
check condition and tighten if necessary
13
Safety Labels
check condition and replace if needed
14
Overall Operation
check oven operation
NOTE*
If deficiencies are detected during quarterly PM checks, report findings to the COR.

Signature of COR

CED# 1B15
PREVENTIVE MAINTENANCE CHECK LIST

MINI ROTARY OVEN AND PROOFER COMBINATION UNIT

Service Tech

Task
Procedure or Action
Initials
1
Control / burner compartment
check condition and vacuum dust accumulation
Oven compartment
check operating temperature and adjust if necessary
2
Electrical wiring
inspect for discoloration and replace if necessary
3
Electrical cord
check condition and replace if damaged
Electrical plug
check condition and replace if damaged
4
Switches
check operation and replace if necessary
5
Blower motor
check operation and vacuum dust accumulation
Motor cooling fan
check operation and vacuum dust accumulation
6
Cavity vent
check operation and repair if faulty
7
Rack lift assembly
check operation and adjust if necessary
8
Door gasket
check condition and replace if necessary
9
Draft inducer pressure switch
check condition and replace if necessary
10
Hood exhaust pressure switch
check condition and replace if necessary
11
Interior door release
check condition and replace if necessary
12
Door sweep
check condition and replace if necessary
13
Verfiy steam operation
turn on water supply; turn oven to normal bake temperature; allow to cycle three times; set control to steam; verify steam operation
14
Ignition module safety lockout (gas only)
check condition and replace if necessary
15
Carrier set screws
inspect and tighten or replace
16
Set screws, panel screws, air louver screws
inspect and tighten or replace
17
Floor anchors
check condition and tighten if necessary
18
Safety Labels
check condition and replace if needed
19
Overall Operation
check oven operation
NOTE*
If deficiencies are detected during quarterly PM checks, report findings to the COR.

Signature of Service

Signature of COR Technician

CED# 1B12-B
PREVENTIVE MAINTENANCE CHECK LIST OVEN, ROTARY, GAS

Service Tech

Task
Procedure or Action
Initials
1
Control / burner compartment

Oven compartment check condition and vacuum dust accumulation check operating temperature and adjust if necessary

2
Electrical wiring
inspect for discoloration and replace if necessary
3
Electrical cord
check condition and replace if damaged
Electrical plug
check condition and replace if damaged
4
Switches
check operation and replace if necessary
5
Blower motor
check operation and vacuum dust accumulation
Motor cooling fan
check operation and vacuum dust accumulation
6
Cavity vent
check operation and repair if faulty
7
Rack lift assembly
check operation and adjust if necessary
8
Door gasket
check condition and replace if necessary
9
Loading door latch and interior release
check operation and replace if faulty
10
Door sweep
check condition and replace if necessary
11
Set screws, panel screws, air louver screws
inspect and tighten or replace
12
Floor anchors
check condition and tighten if necessary
13
Ignition module safety lockout
check operation and adjust if necessary
14
Gas regulator
check operation and adjust if necessary
15
Safety Labels
check condition and replace if needed
16
Overall Operation
check oven operation
NOTE*
If deficiencies are detected during quarterly PM checks, report findings to the COR.

Signature of Service

Signature of COR Technician

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