Combined Synopsis and Solicitation _ HQC00425QE030.docx

COMBINED SYNOPSIS/SOLICITATION RFQ# HQC00425QE030

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

(ii) Solicitation Number HQC00425QE030

This solicitation is issued as a Request for Quote (RFQ).

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 dated 05/12/2025.

(iv) Set-Aside and NAICS Code: This solicitation is Total 100% Small Business Set-Aside. The applicable NAICS Code is 811310. The small business size standard is $12.5 million.

(v) The Government anticipates awarding a Firm-Fixed Price (FFP) contract for the commercial services listed in the Contract Line-Item Numbers (CLINs). See Attachment 2.

(vi) Description of Requirements: The Defense Commissary Agency (DeCA) have a need for Preventive Maintenance (PM) and Unscheduled Repairs for Miscellaneous Food Processing (MFP) equipment at four stores located in Group 59. The four stores are: (1) Arnold Air Force Base, Tennessee, (2) Little Rock Air Force Base, Arkansas, (3) Memphis Naval Support Activity, Tennessee and (4) Redstone Arsenal, Alabama. The MFP equipment consists of mixer grinders system, meat conveyors, meat saws, ovens, proofers, meat choppers, bulkers, meat tenderizers, meat slicers and rotisseries. The equipment quantities located at each commissary store can be found in the attached Equipment Inventory List (Attachment A). PMs will be performed quarterly on the equipment identified in section 3.1.3 of the Performance Work Statement (PWS) (Attachment 1). Additionally, the PWS provides the performance objectives and elements required for this acquisition. There is no commitment by the Government to be responsible for any monies expended by industry responses to this RFQ.

(vii) Quote Requirements: Each quoter shall submit a completed copy of the information stated in Addendum to 52.212-1(b) “Submission of offers” shown in the section (ix) below, MFP Group 59 CLIN Structure and Pricing Sheet (Attachment 2), and Required Quoter Completed Provisions (Attachment 3).

Quotes are due by August 08, 2025, 4:30 PM ET. All questions/inquiries shall be submitted to the Contract Specialist and Contracting Officer via electronic mail (e-mail) not later than 4:30 PM ET on August 01, 2025. Inquiries submitted via telephone calls will be re-directed to an e-mail submission. Submit quotes or any questions to the attention of Quentin Portee and copy to Melba Brown via email to: quentin.portee@deca.mil and melba.brown@deca.mil respectively.

(viii) Anticipated Period of Performance (POP):

Base Period: September 01, 2025 - August 31, 2026 Option Year 1: September 01, 2026 - August 31, 2027 Option Year 2: September 01, 2027 - August 31, 2028 Option Year 3: September 01, 2028 - August 31, 2029 Option Year 4: September 01, 2029 - August 31, 2030

(ix) The provision at 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.

Addendum to 52.212-1 Replace paragraph (b) with:

(b) Submission of Quote: Quoters shall complete and submit a copy of the following with their quote:

· A brief narrative, not to exceed 3 pages, explaining how your company intends to perform the standards prescribed in Section 3 of the PWS (Attachment 1).

· A brief narrative, not to exceed 3 pages, explaining how your service technicians have a sound mechanical aptitude, ability, and an extensive working knowledge of troubleshooting, diagnosis, and repairing the equipment listed in PWS Section 1.2.4.

· Input your best price for each highlighted CLIN on the base and option year tabs on Attachment 2 - MFP Group 59 CLIN Structure and Pricing Sheet. The Quoter shall submit their prices for all CLINs with the description “Preventive Maintenance Schedule” as quarterly, and all CLINs with the description “Unscheduled Repairs” as monthly. The Quoter’s price for each “Unscheduled Repairs” CLINs shall include parts, labor and travel.

· The Quoters past performance references, not to exceed 1 page, summarizing the recent and relevant work your company have performed for the same or similar services for the repair or service of miscellaneous food processing equipment. Quoters with no reference of past performance shall submit a 1 page document stating as such.

(x) The provision at 52.212-2 Evaluation-Commercial Products and Commercial Services, applies to this acquisition.

Addendum to 52.212-2:

The following evaluation factors will be based on three factors:

Factor 1 - Technical Capability of Service Factor 2 - Price Factor 3 - Past Performance The technical acceptability of service evaluation factor will be rated on an acceptable and unacceptable basis. The submitted narrative will be rated based on how well the narrative meets the standards described in section three of the PWS.

The quoter’s price, the total price for all CLINs, will be evaluated to determine whether it represents a fair market price in accordance with FAR 13.106-3(a).

Each quoter is required to submit their past performance references. Technical and past performance, when combined are the relative importance of all other evaluation factors, when compared to price. The evaluation of past performance will be an assessment based on a consideration of all relevant facts and circumstances. The Government is seeking to determine whether the quoter has consistently demonstrated a genuine concern for customer satisfaction, and timely delivery of goods. This determination is a matter of judgement. If the quoter has no record of past performance, but is otherwise determined responsible, and their service is determined to be technically acceptable, they will be rated acceptable.

(xi) Required Quoter Completed Provisions: Quoters shall complete the highlighted pages of the following provisions in Attachment 3 _ “Required Quoter Completed Provisions,” and submit their completed document with their quote:

· The provision at 52.204-17, Ownership or Control of Offeror (page 1).

· The provision at 52.204-20, Predecessor of Offeror (page 2 ).

· The provision at 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (page 4).

· The provision at 52.204-26, Covered Telecommunications Equipment or Services-Representation (page 6).

· 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (page 7).

· The provision at 52.212-3, Offeror Representations and Certifications - Commercial Products and Commercial Services (pages 12, 13, 14, 18, 22, 23, 24, and 25).

· 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation (page 27).

· 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (page 28).

(xii) The contract requirements, terms and conditions apply to this acquisition from Provisions and Clauses Incorporated by Reference and Full Text are located in Attachment 4.

(xiii) The following attachments as referenced are provided as part of this solicitation:

Attachment 1– Performance Work Statement Attachment 2 – MFP Group 59 CLIN Structure and Pricing Sheet Attachment 3 – Required Quoter Completed Provisions Attachment 4 – Provision and Clauses Incorporated by Reference and Full Text Attachment A – Equipment Inventory List Attachment B – Preventive Maintenance Checklist