Combined Synopsis _9Apr25.pdf

Combined Synopsis/Solicitation:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

Solicitation number FA448425Q0022 is being issued as a Request for Quote (RFQ) using Simplified Acquisition Procedures. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 effective January 17, 2025. It is the contractors’ responsibility to be familiar with applicable clauses and provisions.

This requirement is being issued as a 100% Small Business set aside under North American Industry Classification System (NAICS) code 516210 (Media Streaming Distribution Services, Social Networks, and Other Media Networks and Content Providers) with a small business standard size of $47 Million.

Procurement Description:

The 87th Air Base Wing (ABW) Joint Base McGuire-Dix-Lakehurst, New Jersey is procuring a new requirement to pre-stage multimedia equipment to communicate incident response procedures to a 125,000-person crowd during the 2025 Joint Base McGuire-Dix-Lakehurst (JB MDL) Open House and Air Show (OHAS). To use these multimedia capabilities to share our Joint Base story with the audience both in-person and virtually. The OHAS Jumbotron and Live Stream Broadcast specifications must be in accordance with the attached Performance Work Statement (PWS). The period of performance is 15-19 May 2025. The Government intends to issue a firm fixed price purchase order. Quotes shall include itemized pricing for each Contract Line Item Number (CLIN) as follows:

CLIN# Description Quantity Unit Unit Price

0001 Production / Broadcast Equipment

1 Each

0002 24’ x 14’ Screens with power source

2 Each

0003 17’ x 10’ Screens with power source

2 Each

INSTRUCTIONS TO OFFERORS: Addendum to FAR Clause 52.212-1, Instructions to Offerors

- Commercial Items

1. The purpose of this solicitation is to procure a Jumbotron and Live Stream Broadcast for the OHAS on

JB MDL.

2. The Government intends to award a single firm-fixed-price contract. The services will be performed 15- 19 May 2025 in support of the details in the PWS.

3. See Federal Acquisition Regulation (FAR) Clause 52.212-1, "Instructions to Offerors -- Commercial Items" for additional information.

4. See the Basis for Award for additional information and evaluation criteria.

5. Items must meet the specifications included in the Performance Work Statement (PWS).

6. Hotel rooms will be provided by Air Force. Include how many rooms are needed for the five-night (starts on 14 May) stay in the RFQ. DO NOT include room cost in quote price.

7. All services shall be performed in accordance with the PWS. Contractors must have an active registration in System for Award Management (SAM) to be eligible to be awarded a Department of Defense (DoD) contract. If you need to register in SAM, please do so using the following link: https://www.sam.gov/sam.

8. You must include all Representations and Certifications with your quote or reflect they're completed in

SAM.

9. Contractor offers shall be submitted NLT 0600 EST on Monday April 14th via email to the Contract Specialist, Shawna Dancel at shawna.dancel@us.af.mil and the Contracting Officer, Lizbette Zalybniuk at lizbette.zalybniuk.1@us.af.mil and shall contain the following information:

A. Technical: Limited to no more than 10 pages. Submit (1) original quote and (1) redacted quote.

Redacted quote should not have any company names/logos or pricing.

The Technical proposal is comprised of one separate technical factor. The factor shall clearly demonstrate an understanding of all tasks, certifications, and approvals IAW the PWS. The technical factor will receive an individual rate of “Acceptable” or “Unacceptable.” There will not be an overall rating for Technical and/or Technical Risk.

B. Past Performance:

1. The government will conduct a present/past performance evaluation that examines an offeror's recent, relevant present/past performance record to assess the government’s confidence in the offeror’s ability to perform as proposed. The present/past performance evaluation will consider the number and severity of problems, the effectiveness of any corrective actions taken, and the offeror's overall performance record.

The present/past performance factor will use the Performance Confidence ratings and descriptions in the DoD Source Selection Procedures.

mailto:lizbette.zalybniuk.1@us.af.mil

2. Potential sources of performance data are government sources such as Contractor Performance Assessment Reporting System (CPARS) Federal Awardees Performance and Integrity Information System (FAPIIS), questionnaires tailored to the circumstances of the acquisition, interviews with program managers, contracting officers or other sources known to the government and/or non-government sources.

Additionally, data from previous source selections or contractor capability assessments should be used if the data is recent and relevant.

3. Performance Questionnaires: The offeror will provide the government furnished questionnaire (“Past Performance Questionnaire”) to those federal agencies and commercial customers whose performances are deemed recent and direct them to return the completed questionnaires to the point of contact listed on the questionnaire. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have recent, relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past relevant contracts.

C. Price/Admin:

1. Unit and extended pricing for all Contract Line Item Numbers (CLINs) found on the Supplies or Services & Prices or Costs page of the solicitation. A total price should also be included. Prices shall not extend past the second decimal point for unit and extended amounts. The proposed price shall include all personnel, supplies, services, management, overhead, other directs costs, G&A, and profit to fulfill the contractual requirements of the Performance Work Statement (PWS).

2. Submit only ONE total price that includes the Three CLINS. DO NOT provided multiple options.

3. CAGE Code, UEI Number, and business-size standard under the applicable NAICS of 516210.

4. This requirement is 100% small business set aside under NAICS code 516210 with a size standard of $47 Million.

5. Complete blocks 12, 17 and 30 of the SF1449 as well as signing/acknowledging any amendments. In doing so, the offeror accedes to the contract terms and conditions a written in the SOLICITATION, with attachments. The SOLICIATION constitutes the model contract.

6. Quotes are due as identified in block 8 of the solicitation.

7. You must include all Representations and Certifications with your quote or reflect they’re completed in

SAM.

8. All offers shall remain valid for 90 calendar days. Multiple offers will not be accepted.

BASIS FOR AWARD

Evaluation – Commercial Items

1. This competitive acquisition will be conducted in accordance with FAR Subpart 13. Award shall be made to a single contractor. Selection shall be made on a "Partial Tradeoff" basis. Award will be made to the Offeror providing the combination most advantageous to the Government based upon an integrated assessment of the evaluation factors as defined in this solicitation. This selection approach allows for tradeoffs between the past performance, and price/cost factors. Award will be made to the Offeror who gives the Government the greatest confidence that they will best meet or exceed the requirements and provide affordability. This may result in an award to an Offeror with a higher rated past performance and a higher priced proposal, where the decision is consistent with the evaluation factors and the Contracting Officer determines that the past performance of the higher- priced offer outweighs the price difference.

While the entire evaluation team strives for maximum objectivity; the selection process is subjective by nature and professional judgment is implicit throughout the tradeoff process. Ultimately, the contract will be awarded to the Offeror whose proposal, based upon the evaluation criteria, represents the best value to the Government.

2. The Government intends to award a contract without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

3. Award shall be made to a single contractor. Award will be made to the contractor that represents the best value to the government responsible offeror that meets the requirements of the PWS and this solicitation.

The following evaluation factors will be used to evaluate each proposal. The relative importance of each factor is as follows: Technical submission, Past Performance, and Price are listed in descending order of their importance with Factors 1(Technical Submission) and 2 (Past performance) being considered significantly more important than Factor 3 (Price).

Factor 1- TECHNICAL ACCEPTABILITY

The Government will evaluate offers to determine if the offer meets requirements of the PWS to determine technical acceptability. Offers determined to be unacceptable will not be further evaluated.

Adjectival Rating Description

Adjectival Rating Description

Acceptable Proposal meets the requirements of the PWS and solicitation.

Unacceptable Proposal does not meet the requirements of the PWS and the solicitation.

Factor 2- PAST PERFORMANCE

The Past Performance evaluation results in an integrated assessment of the Offerors probability of meeting the PWS requirements and the assignment of an overall rating (Table 2) based on consideration of the Offeror's recent, relevant and quality past performance based on the Offeror's submittals (Project Summaries and PPQs) and other information.

The Government will use the following definitions/ratings in Table 2 when making an overall Performance Confidence Assessment (PCA).

Table 2. Performance Confidence Assessments Rating Method

Adjectival Rating

Description

Substantial Confidence

Based on the Offeror's recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the Offeror's recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available, or the Offeror's performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The Offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence

Based on the Offeror's recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence

Based on the Offeror's recent/relevant performance record, the Government has no expectation that the Offeror will be able to successfully perform the required effort.

Table 3. Relevancy Ratings

Adjectival Rating

Description

Very Relevant

Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant

Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

The criteria is met when the Offeror:

- Demonstrates recent, relevant and quality past performance.

- Recent past performance is defined as "A portion or all work completed within three (3) years from the date of solicitation Issuance.".

- Relevant past performance is defined as those contracts that provide the same or comparable services as described in the PWS to the government or commercial organizations. A minimum of three (3) and no more than five (5) Past Performance Questionnaires shall be submitted.

Evaluation Process

This factor is assessed with an overall performance confidence assessment (PCA) rating (Table 2) which is based on an integrated assessment of the Offerors recent, relevant and quality past performance.

The resulting performance confidence assessment rating is determined at the factor level and represents an overall evaluation of contractor performance. Offerors without a record of recent, relevant and quality past performance or for whom information on past performance is so sparse that no meaningful confidence assessment rating can be reasonably assigned will not be evaluated favorably or unfavorably on past performance and, as a result, will receive a "Neutral Confidence" rating for the Past Performance factor.

More relevant past performance record may receive a higher confidence rating and be considered more favorably than a less relevant record of favorable performance. A strong record of relevant past performance will be considered more advantageous to the Government than a "Neutral Confidence" rating.

Factor 3- PRICE

1. Proposals shall include prices for each line item listed and should include a total price, in order that proposals may be properly evaluated. Offers shall also include the completed SF 1449 and any amendments.

2. The Government will evaluate offers for award purposes by adding the total price for all Contract Line Item Numbers (CLIN). In the event there is a difference between a unit price and the total CLIN amount, the unit price will be held as the intended price multiplied by the number of units.

If the offeror shows only the total amount but fails to submit a unit price, the total CLIN amount divided by the quantity will be held as the intended price.

3. Unbalanced pricing exists when, despite an acceptable total evaluated price, one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

4. The Past Performance Information Retrieval System and Federal Awardee Performance & Integrity Information Systems as well any other Government-sponsored information available may be utilized to help make a responsibility determination in accordance with FAR Subpart 9.104.

5. Failure to provide the requested information may deem the proposal Unacceptable and may not be eligible for award.

**** SOLICITATION AMMENDMENTS MUST BE ACKNOWLEDGED IN WRITING OR THE

QUOTE MAY BE CONSIDERED NON-RESPONSIVE. IT IS THE OFFEROR'S RESPONSIBILITY TO

CHECK SAM.gov FOR AMMENDMENTS ISSUED AGAINST THE SOLICITATION AND RESPOND

ACCORDINGLY ****