Combined Synopsis-70Z08021R15001B00.pdf

COMBINED SYNOPSIS / SOLICITATION

70Z08021R15001B00

154’ FRC MTU DIESEL ENGINE OVERHAULS

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time- consuming litigation.

OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative

Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum.

Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the

Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program.

Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e).

Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting

Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is 202.372.3695.

Solicitation No.: 70Z08021R15001B00

Commanding Officer

USCG Surface Forces Logistics Center

(CPD-C&P1-PBPL)

2401 Hawkins Point Road, Bldg. 31 LL

Baltimore, MD 21226

REQUEST FOR PROPOSALS

70Z08021R15001B00

The U.S. Coast Guard Surface Forces Logistics Center intends on awarding up to two Firm-Fixed Price

IDIQ type contracts to conduct wear analysis and overhaul of Motoren-un Turbinen-Union (MTU)

20V4000M93L series main diesel engine, in support of the 154’ Sentinel class Patrol Boat, also referred to as the Fast Response Cutter (FRC). The need for these overhaul contracts is based on the age of these engines and the number of operating hours accumulated through their life span. A justification for other than full and open competition is attached to this solicitation

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being requested and no further written solicitations will be issued.

II. This solicitation is being issued as a request for proposal (RFP). This requirement will be satisfied using FAR Part 15, Contracting by Negotiation.

III. The incorporated clauses and provisions are those in effect through Federal Acquisition Circular

(FAC) 2021-02.

IV. Set-aside Status: No Set-aside. North American Industry Classification System (NAICS) Code is

333618 with a small business size standard of 1,500 employees.

V. A list of the contract line item numbers to be acquired can be found under Attachment 3, Contractor

Pricing and CLIN List for all ordering periods. This is a two phase solicitation. Prices will not be required with your initial proposal in Phase I.

VI. Description of requirement: In support of the 154’ FRC Contractors having a MTU distributor agreement will provide MTU certified technicians using manufacturer proprietary data to perform the diesel engine overhauls in accordance with Overhaul Specification P-233-2044, rev 1 (Attachment 1).

Engines shall be individually packaged, marked and shipped F.O.B. destination in accordance with this solicitation and the attached specifications.

Failure to read the specification in its entirety will not relieve the offeror from the responsibility for properly estimating the difficulty or price of successfully performing the work. Failure to do so will be at the offeror’s risk. All proposals submitted in response to this solicitation shall stand firm for 120 calendar days from the response date of this solicitation.

Contract Type: The U.S. Coast Guard (USCG), Surface Forces Logistics Center (SFLC) intends to award commercial firm-fixed price Indefinite Delivery, Indefinite Quantity (IDIQ) contracts.

Period of Performance: This contract shall be in effect for three years from date of award. Ordering periods are as follows:

Ordering Period 1 12-Months from effective award date

Ordering Period 2 12-Months after the end of Ordering Period 1

Ordering Period 3 12-Months after the end of the Ordering Period 2

Place of Contract Performance: Contractor’s facility

VII. Delivery and acceptance and FOB point:

PLACE OF DELIVERY - DESTINATION

(A) All Inspection Reports, other data submissions and correspondence shall be delivered to the following address:

U.S. Coast Guard

Surface Forces Logistics Center

Contracting & Procurement Division (PBPL)

Attn: David Packard

2401 Hawkins Point Road, Bldg. 31, LL

Baltimore, MD 21226

Contract Number: {To be furnished at time of contract award}

Order Number (if applicable): {To be furnished at time of order award}

E-mail: david.a.packard@uscg.mil

(B) All items shall be delivered F.O.B. Destination to the following address between the hours of 7:00 a.m. and 12:30 p.m. Eastern Daylight Time Monday through Friday:

Commanding Officer

USCG Surface Forces Logistics Center

Receiving Room - Bldg. 88

2401 Hawkins Point Road

Baltimore, MD 21226

Contract Number: {To be furnished at time of contract award}

Order Number: {To be furnished at time of order award}

Inspection will occur at the contractor’s facility. Acceptance will occur at the delivery addressee.

INSPECTION AND ACCEPTANCE

MATERIAL INSPECTION AND RECEIVING REPORT

At the time of delivery of GFP under this contract, the contractor shall prepare and furnish to the

Government a DHS 700-21, Material Inspection and Receiving Report. The receiving report must include:

An authorization number such as the contract/delivery order number

Product or service description, including name, part number, serial number and National Stock

Number (NSN)

Quantities shipped (if applicable)

Date(s) property or services were accepted

Signature, printed name, title, telephone number and mailing address of the receiving official

One (1) copy of the DHS Form 700-21 shall be sent to the Contract Specialist upon shipment/delivery of any GFP deliverable hereunder, clearly marked “Information Only.”

U.S. COAST GUARD INSPECTION (ORIGIN)

The Contractor shall be responsible for the performance of all inspection requirements in accordance with the specification P-233-2044, rev 1 (Attachment 1).

Inspection shall take place at origin by a Government Quality Assurance (QA) representative.

Contractor shall furnish to the Contracting Officer advance notification when the supplies or services furnished in accordance with this contract are ready for Government inspection. This advance notification may be made by e-mail and shall not be less than seven (7) working days prior to inspection.

The contractor is responsible for performing or having performed all inspections and tests necessary to substantiate that the supplies or services furnished under this contract conform to contract requirements, prior to QA Inspection. Contractor shall provide and maintain an inspection system acceptable to the

Government.

GOVERNMENT ACCEPTANCE (DESTINATION)

Final acceptance shall be made by a Government representative at destination within ten (10) days of receipt. Acceptance shall be contingent upon verification of no damage in transit, correctness and completeness of the order, and conformance to the preservation, packaging, and marking requirements of Overhaul Specification P-233-2044, rev 1 (Attachment 1).

FAR 52.211-8 TIME OF DELIVERY (JUN 1997)

(a) The Government requires delivery to be made according to the following schedule:

OFFEROR’S REQUIRED DELIVERY SCHEDULE

CLIN DESCRIPTION WITHIN DAYS AFTER

1-O

Labor to receive the engine and uncrate;

prepare a Receiving Inspection Report with photographs, SOW 3.2.a

Submit Appendix (A) fourteen (14) days after receipt of engine

2-O

Labor, materials, and equipment to reassemble and prepare for shipment any engine not repaired, SOW 3.2.c

Ship “F” condition engine thirty (30) days of written approval

3-O

Disassemble and inspect engine, report findings, SOW 3.2.b

Submit Appendix (B) twenty (20) days after submission of appendix A

4-O

Parts and Labor to overhaul, test, paint, preserve, package, shipment, commission, and warranty, SOW 3.2

Submit within fifty (50) days of written approval of appendix (B)

Submit Appendix (C) fourteen (14) days after dynamometer testing

Provide Technical representative to commission engine seven (7) days after written notification.

Submit Appendix (E) seven (7) days upon completion of engine commissioning

5-O Engine wear analysis, SOW 3.3

Submit thirty (30) days after contract award analysis plan methodology

Submit one hundred eighty (180) days after approval of analysis plan submit Report of

Engine Wear Analysis

6-O Technical Support, SOW 3.5

Remote technical support within one (1) hour upon notification

On-site technical support within twenty-four

(24) hours of written approval

7-O Root Cause Failure analysis, SOW 3.6

Submit forty-five (45) days after receipt of engine

Notification of Coast Guard witness testing, SOW 3.1.i

Fourteen (14) day notice required

Check Sheet for Preservation, SOW 3.2.f

Submit with check sheet with dynamometer testing report

Cumulative Tracking Report, SOW 3.2.i Submit Appendix (D) 15th of each month

Project Manager and Alternate Project

Manager resume, SOW 3.1.q

Due with offer submission and at contract award

NOTE: PARTIAL SHIPMENTS SHALL BE ACCEPTED

Attachment (2) is the Offeror’s Proposed Delivery Schedule. The Government will evaluate equally, as regards to time of delivery, offers that propose delivery of each quantity within the applicable delivery period specified above. Offers that propose delivery that will not clearly fall within the applicable required delivery period specified above, may be considered nonresponsive and may be rejected. The

Government reserves the right to award under either the required delivery schedule or the proposed delivery schedule, when an offeror offers an earlier delivery schedule than required above. If the offeror proposes no other delivery schedule, the required delivery schedule above will apply.

(b) Attention is directed to the Contract Award provision of the solicitation that provides that a written award or acceptance of offer mailed, or otherwise furnished to the successful offeror, results in a binding contract. The Government will mail or otherwise furnish to the offeror an award or notice of award not later than the day award is dated. Therefore, the offeror should compute the time available for performance beginning with the actual date of award, rather than the date the written notice of award is received from the Contracting Officer through the ordinary mails. However, the Government will evaluate an offer that proposes delivery based on the Contractor’s date of receipt of the contract or notice of award by adding (1) five calendar days for delivery of the award through the ordinary mails, or

(2) one working day if the solicitation states that the contract or notice of award will be transmitted electronically. (The term “working day” excludes weekends and U.S. Federal holidays.) If, as so computed, the offered delivery date is later than the required delivery date, the offer may be considered nonresponsive and may be rejected.

(End of Clause)

BEYOND ECONOMICAL TO REPAIR (BER): The Contracting Officer will determine if any unit is BER. The Contractor will be instructed to complete Standard Form (SF) 1424 Inventory Disposal

Report. BER units will be scrapped at the Contractor’s facility at no charge. The Contractor is required to remove all Government markings and comply with all environmental regulations.

VIII. FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JUN 2020)

APPLIES TO THIS ACQUISITION AND IS INCORPORATED BY REFERENCE.

(ADDENDUM)

A. To ensure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

B. The contracting officer has determined there is a probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional data will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offeror may be required to submit cost and pricing data to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

ALL CONTRACTORS ARE RESPONSIBLE FOR VERIFYING RECEIPT OF THEIR

PROPOSALS.

C. This is a two Phase solicitation.

Phase I

Factor 1 – Demonstrated Prior Experience

Phase II

Factor 2 – Oral Presentations

Factor 3 – Price

Phase II will include offeror oral presentations as described bellow. After the Government completes evaluation of Phase I, Factor 1 – Demonstrated Prior Experience, Offerors will receive an advisory notification via email from the Contracting Officer to the Offeror point of contact listed on the cover page. Offerors who rate most highly for Factor 1 will be advised to proceed to Phase II. Offerors who were not among the most highly rated will be advised not to proceed to Phase II as they are unlikely to be viable competitors, along with the general basis for that opinion. Offerors will be advised that their

Factor 1 evaluation results will carry forward to Phase II and will be considered in the best value award decision. The intent of this advice is to minimize proposal development costs for those Offerors with little chance of receiving an award. This will be a recommendation only and discontinuing the pursuit of the requirement following the notification is voluntary.

The Government does not intend to provide debriefings after the completion of the advisory down select notifications. Failure to participate in Phase I precludes further consideration of an Offeror. Phase II

Offeror submissions will not be accepted from Offerors who have not submitted Phase I requirements by the due date and time provided for in this solicitation.

The advisory notification will include the Phase II submissions due date and include the date and time for the Offeror’s oral presentation as well as oral presentation guidance and the rules of engagement for oral presentations. The order in which Offerors are scheduled for oral presentations will be randomly selected by the Government. Oral presentations will be conducted using Zoom, MSTeams or similar video conferencing platform. The oral presentations may or may not be recorded by the Government.

The advisory notification will include instructions on how to join the oral presentation meeting established by the Government. The Phase II due date will be approximately two weeks from the date of the advisory notification and Phase II submissions will be due prior to oral presentations. Offerors shall adhere to the format for oral presentation guidance in addition to the rules of engagement for oral presentations.

D. Submission of offers. Submit signed and dated Phase I proposals electronically to David Packard at

David.A.Packard@uscg.mil and Jennifer Lucas at Jennifer.B.Lucas@uscg.mil on or before 28 January

2021, by 3:00 PM Eastern Time. Each submitted electronic file of the proposal shall be submitted in

Adobe PDF and ensure it is compatible with Microsoft Office 2016. It is the sole responsibility of the

Offerors to ensure that the electronic media submitted is virus-free and can be opened and read by the

Government. The deadline for submission of the electronic copy of the proposal is firm. As the closing date and time draws near, heavy traffic on the web server may cause delays. Offerors are strongly encouraged to plan and leave ample time to prepare and submit their proposals. Early submission of proposals is encouraged. Documents may have to be sent in separate emails due to USCG email size restrictions, ZIP files are not permitted. The electronic copy of the proposal will constitute the official copy for timely receipt. Late submissions will not be accepted.

All offerors submitting proposals must be registered and active in System for Award Management

(SAM) https://www.sam.gov at time of submittal. If you are not actively registered in SAM, your propsal will not be considered.

Phase I submission requirements:

Phase I Factor 1– Demonstrated Prior Experience Proposal:

(1) Cover Letter:

a. The solicitation number;

b. Company address; point of contact name, phone number and e-mail address; “Remit to” address, if different than mailing address; and address where all work will be performed;

c. DUNS number; cage code; small business status and company’s business size.

d. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation;

e. Acknowledgment of Solicitation Amendments, if any.

f. Other Pertinent information.

(2) Reps and Certs: A completed copy of the representations and certifications at FAR 52.212-3 Offeror

Representations and Certifications - Commercial Items (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically). Offers that fail to furnish required mailto:David.A.Packard@uscg.mil mailto:Jennifer.B.Lucas@uscg.mil https://www.sam.gov/ representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(3) Submit a written response demonstrating prior experience by answering the six questions listed below. Any written response content that extends beyond ten (10) pages will not be considered. The cover letter and representations and certifications are not counted against the ten pages. The offeror shall provide sufficient information for the Government to determine its level of confidence in the ability of the Offeror to perform the requirements of the RFP base on the offeror’s relevant experience in response to the following sixquestions:

Question Number Category Question/Response

Question 1 Engine Overhauls or remanufacture of MTU

4000 03 MDE.

Please describe your experience in receipting, inspecting, disassembling, cleaning and providing inspection reports for the overhaul or remanufacture of the MTU 4000 03 series

MDE. What type of subject matter expertise, equipment, special tools and materials does your team utilize to perform the overhaul or remanufacture of the MTU

4000 03 MDE? How does your company retain the most highly qualified technicians?

Question 2 Distributor Agreement What authority does your company have to serve as an

MTU or Rolls-Royce Power

Systems AG distributor? Do you have a service provider agreement in order to sell and service the MTU 4000

03 MDE? How will your organization be able to acquire original equipment manufacturer service tools, technical and configuration data and the use of the 1b service dongle?

Question 3 Testing on overhauled components or remanufactured MTU 4000

03 MDEs and performance of dynamometer testing.

What experience does your team have in completing testing on overhauled components or remanufactured MTU 4000

03 MDEs? What experience does your team have in performing dynamometer test? Please provide a sample dynamometer test report.

Question 4 Quality Assurance systems, control accuracy and testing facility.

Please describe the calibration and maintenance system your team utilizes to control the accuracy of measurement and test equipment used in the fulfillment of this contract.

Please describe the testing and inspection facility and your personnel’s qualifications to conduct quality insurance inspections.

Question 5 Preservation, Packaging, Packing, Marking and Bar-

Coding.

What experience does your team have with ensuring packaging is in accordance with MTU preservation and

Re-preservation

Specifications A001070, section 8.2, in climate-compatible long-term storage packaging in either a re-usable skid mounted wooden box or steel shipping container (NSN

150-01-F18-5402)? Please describe how your team will correct packaging, packing, marking and bar-coding if a deficiency is discovered upon receipt at the

Government location?

Please describe your ability to provide secure indoor storage for all government furnished equipment.

Question 6 Warranty Explain how you have previously worked with your customer to respond to warranty claims within 24 hours of notification. Please describe how you will work with the USCG to validate the warranty of the engines for a period of one year of operation following up to two years in storage.

Phase II Factor 2 and Factor 3 submission requirements:

Phase II Factor 2 – Oral Presentations Proposal:

(1) Submit Key Personnel resumes of the Project Manager and Alternate Project Manager. The Offeror shall limit each resume to three pages submitted as a PDF.

(2) Provide proof that at least two current employees are MTU trained and certified to the level of MTU standards meeting CM4/CE4.

(3) Submit a letter on MTU or Rolls-Royce Power Systems (RRPS) AG letterhead, signed by an MTU or RRPS representative validating the Offeror is a distributor with the authority to sell and service the

MTU 4000 03 MDE. The letter must include the MTU or RRPS representative’s printed name, title, phone number, email and signature. The letter shall provide a date indicating how long the distributor agreement is valid or when the distributor agreement expires.

(4) Proposed Delivery Schedule (Attachment 2)

(5) Submit two (2) CPARS past performance assessments for recent, relevant work performed within the past three (3) years from the solicitation closing date will be used to evaluate a contractor’s past performance. The contractor must identify the most recent and relevant CPARS assessments and submit copies of those assessments with their proposal. If a contractor does not have any CPARS assessments for relevant work performed within the past three (3) years from the solicitation closing date, the contractor shall identify two (2) references with contracts or delivery/purchase orders for performing this type of requirement - overhaul large diesel engines for the USCG, federal, state or local government or private contracts and have their references complete (Attachment 4) past performance questionnaire.

The offeror’s past performance references must e-mail the past performance questionnaire directly to

David Packard at David.A.Packard@uscg.mil by the closing date and time of Phase II submissions. Past performance CPARS or (Attachment 4) are also required from any and all Teaming Organizations.

(6) Warranty Information: Proposals must include details of the offeror’s manufacturer's warranty services and warranty support plan. Proposals must document the length of warranty support including number of operational hours and or calendar days which the item will be warranted free of defects. At a minimum offerors will provide a single point of contact for warranty claims. Claims may be made from

0800 to 1630 EST, Monday through Friday. Proposals shall provide a plan for warranty resolution within 24 hours of notification.

(7) Oral Presentations: Offerors shall provide an oral presentation based on the three questions listed below and three additional scenario-based questions to be provided by the contracting officer the day of the scheduled oral presentation. The Offeror shall present orally their responses to the following three questions:

mailto:David.A.Packard@uscg.mil

Question Number Category Question/Response

Question 1 Wear Analysis Approach How would you conduct a wear analysis to ascertain appropriateness of current

20V4000M93L MDE

maintenance schedule?

Explain your methodology for developing a new maintenance philosophy based upon the analysis results. What would be your measures of success?

Question 2 Project Planning, Warranty

Response and Technical

Services Support

How will you approach managing your proposed delivery schedule, quality assurance, and field repairs?

If your proposed delivery schedule differs from the

Coast Guard’s schedule why is this necessary? How will your team perform commissioning service, warranty support, technical services, and failure analysis on a 154’ WPC regardless of geographic location?

Question 3 Management Approach What are the qualifications of your Project Manager and

Alternate Project Manager?

Will they have authority to manager the contract and be required to respond to

USCG inquiries during normal duty hours and during off peak hours? How will your team use and retain two MTU trained and certified technicians to the level of MTU’s CM4/CE4 standards during the life of the contract?

Phase II Factor 3 – Price Proposal:

(8) Pricing: Offerors’ price shall represent the best price in response to the request for proposal. The

Schedule of Supplies and Prices Attachment 3 of the solicitation shall be completed by the contractor.

Prices/discount for all CLINS listed in the schedule shall be included. Offerors are strongly encouraged to offer substantial discounts from the manufacture pricing. The Government will establish a “total evaluated price” based on a completed Attachment 3. The total evaluated price includes all ordering periods, and the unit prices. The total contract amount (estimated total overhauls, wear analysis, and all other services including, commissioning services and support services) shall be evaluated to determine whether the proposed prices are fair and reasonable.

Unit prices must include the cost of labor, mandatory parts, shipping free on board (F.O.B.) destination, and the cost of assembly, cleaning, priming, painting, programming, packaging/crating, packing and marking/bar coding. An explanation of any unusual costs shall be included in the proposal. The contractor’s price shall represent the best price in response to the request for proposals

E. Page Count:

Identification

Phase I

Maximum Pages

Factor 1 Answers

Factor 1 Reps and Certs

Factor 1 Cover Page

Phase II

10 PDF Pages

No Page Limit

1 Page

Factor 2 Resumes

Factor 2 Employee Certifications

Factor 2 MTU or Rolls-Royce Power

Systems AG (RRPS) Agreement detailing the Service Provider

Agreement

Factor 2 Delivery Schedule

3 PDF Pages Each

2 PDF Pages Each

No Page Limit

(Attachment 2)

Factor 2 Past Performance Two (2) CPARS per Offeror and any

Teaming Organization or (Attachment

4) delivered directly from two (2)

References.

Factor 2 Warranty Information 3 PDF Pages

Factor 3 Price

(Attachment 3)

F. Questions:

Phase I, Factor 1

Questions are due via email to David Packard at David.A.Packard@uscg.mil and Jennifer Lucas at

Jennifer.B.Lucas@uscg.mil no later than 12 January 2021, by 3:00 PM Eastern Time.

Phase II, Factors 2 and 3 mailto:Jennifer.B.Lucas@uscg.mil

Advisory notifications will include specific instructions regarding question submissions.

All answers to questions will be furnished to all prospective offerors via BetaSAM.gov. Receipt of all amendments must be acknowledged in your proposal by the RFP due date/time.

FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office

(GAO), shall be served on the Contracting Officer by obtaining written and dated acknowledgment of receipt from Jennifer B. Lucas (address as follows):

Address: Commanding Officer

ATTN: Jennifer B. Lucas

USCG Surface Forces Logistics Center

CPD-C&P1-PBPL

2401 Hawkins Point RD, BLDG 31 LL

Baltimore, MD 21226

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

INCURRED COSTS

The USCG shall not be liable for any cost incurred by the offerors in submitting Proposals in response to this solicitation, including any site visits by offerors.

CLARIFICATION OF SPECIFICATIONS AND DATA

Offerors should carefully examine the specifications and fully inform themselves as to all conditions and matters which can in any way affect the work or the cost thereof. An offeror that finds discrepancies in, or omission from, the specifications, or other documents, or is in doubt as to their meaning, should at once notify the Contracting Officer.

DHS NOTICE TO OFFERORS

It is DHS policy that pricing for competitive negotiations should be based on adequate price competition. However, in the event only one responsible offeror is obtained as a result of this solicitation, that offeror may be required to submit Data Other Than Certified Cost or Pricing Data (FAR

15.403-3) to support price negotiations.

RESPONSIBILITY

The Government reserves the right to perform pre-award surveys for the purpose of further confirming the capabilities of the offerors. The offerors must be determined responsible in accordance with the standards of FAR Subpart 9.1 to be eligible for award.

NOTICE OF PRE-AWARD SURVEY

1. Offerors are advised that the Government may contact potential contractors to ascertain their capabilities to perform the work specified in this solicitation. In addition to financial statements and credit rating checks, the Government may visit a prospective contractor’s facility(s). Areas of interest on this survey may include, but are not limited to the following:

a. Performance plans

b. Quality assurance and control plans

c. Personnel recruitment and training plans

d. Workload factor for manpower utilization

e. Management plan for handling peak workloads

f. Production capability:

i. Plant facilities, equipment and labor resources

ii. Purchasing and subcontracting

iii. Performance record and ability to meet delivery schedules

2. Offerors are advised that accomplishment of this survey is a part of the evaluation process and is not to be construed as an indication that an offeror will receive or is in the best position to receive the resultant award.

IX. FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014) (ADDENDUM)

The Government intends to award a contract based on the initial offers and without discussions, although clarifications (as defined in FAR 15.306(a) may be needed). If discussions are held, the

Government will conduct discussions with all companies that have been found to be technically acceptable and request final proposal revisions. A Pre-award Site Survey may be required prior to award.

In evaluating Contractors past performance, general trends in a Contractor’s performance will also be considered. Contractors may provide information on problems encountered during the performance of any contract/order and any corrective actions the contractor made. In the case of a contractor without a record of relevant past performance or for whom information on past performance is not available, the contractor may not be evaluated favorably or unfavorably on past performance.

A. The Government intends for the oral presentation to be an interactive dialogue between the Offeror and the Government. These exchanges are viewed as a component of the oral presentation itself and do not constitute discussions. The Government will not ask questions that will invite or allow the Offeror to change its offer. The Offeror shall not volunteer any information that might be construed as changing its offer. Oral presentations are distinct from the Government’s reserved right to conduct discussions.

The Government intends to make an award based on initial proposals and Offerors are encouraged to ensure their initial proposal is their best and final.

B. The Government will award contracts resulting from this solicitation to the responsible offerors whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Factor 1 – Demonstrated Prior Experience

(ii) Factor 2 – Oral Presentations

(iii) Factor 3 – Price

Order of Importance – Factor 1 is more important than Factor 2. When combined, Factors 1 and

2 are more significantly important than Factor 3.

C. Evaluation of Offers.

Phase I Factor 1 – Demonstrated Prior Experience

The evaluation of Phase I Factor 1 will be done holistically with a rating scale of “high confidence,”

“some confidence,” and “low confidence,” representing the Government’s confidence that the Offeror understands the requirement and will be successful in performing the work based on the answers to demonstrating prior experience and the additional submission requirements set forth in Phase I Factor 1.

Phase II Factor 2 – Oral Presentation

The evaluation of Phase II Factor 2 will be done holistically with a rating scale of “high confidence,”

“some confidence,” and “low confidence,” representing the Government’s confidence that the Offeror understands the requirement and will be successful in performing the work based the oral presentation rules of engagement and the answers provided to the three questions in Phase II Factor 2 Submission, as well as the three scenario-based questions provided the day of the oral presentation, and any exchanges that occur within the oral presentation. Moreover, the Government will consider the following:

a. Qualifications of Key Personnel.

b. The training and certification of at least two technicians that are trained and certified to the level of

MTU standards meeting CM4/CE4.

c. The contractor’s ability to enter into a valid MTU or RRPS distributor agreement.

d. Warranty.

e. Delivery Schedule.

f. Relevancy, currency, size, scope and performance feedback from past performance reports, references and any other past performance information obtained by other sources available to the

Government. Offerors who do not have any past performance history or whose past performance is not available may not be evaluated favorably or unfavorably.

Phase II Factor 3 – Price

It is anticipated that pricing and award of this acquisition will be determined fair and reasonable based on adequate price competition. Completion of Schedule of Supplies and Prices Attachment 3 is necessary for a full evaluation of an Offeror’s proposal. While certified cost and pricing data is not required, other than certified cost and pricing data or detailed prices breakdowns may be necessary in order for the Government to determine price reasonableness. Proposals failing to meet or comply with the price proposal instructions may be deemed noncompliant. The Government will evaluate offers for award purposes by adding the total price for all ordering periods to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the ordering period prices are significantly unbalanced.

Travel costs will not be evaluated, however the Contractor shall be required to travel to support the contract. Travel costs will be reimbursed for Technical Support and Failure Analysis CLINS. All preventative maintenance will be FFP, accomplished at cutter homeports, and travel will not be reimbursed. When applicable, Contractor’s travel shall be reimbursed in accordance with FAR 31.205-

46. The Contractor shall, to the maximum extent practicable, minimize overall travel costs by taking advantage of discounted airfare rates available through advance purchase. Charges associated with itinerary changes and cancellation under nonrefundable airline tickets are reimbursable as long as the changes are driven by the work requirement. Travel performed for personal convenience or daily travel to and from the contractor’s normal work site shall not be reimbursable. The Contractor shall be responsible for obtaining COR approval (electronic mail is acceptable) for all reimbursable travel in advance of each travel event.

D. Evaluation Methodology

The Government will award up to two indefinite delivery/indefinite quantity (IDIQ) contracts to the offerors determined to provide the best value on the basis of all non-price and price related factors. The evaluation of proposals submitted in response to this solicitation shall be conducted utilizing the tradeoff process to obtain the best value to the Government.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The evaluation of Factors 1 & 2 will be done holistically with a rating scale of "high confidence," "some confidence," and "low confidence," representing the Government’s confidence that the Offeror understands the requirement and will be successful in performing the work. A combined confidence rating will also be assessed for each proposal.

Rating Scale

High Confidence The Government has high confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract.

Some Confidence The Government has some confidence that the Offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract.

Low Confidence The Government has low confidence that the Offeror understands the requirement, proposes a sound approach, or will be successful in performing the contract.

X. FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL

ITEMS (NOV 2020) applies to this solicitation and is incorporated by reference. Offerors must include a completed copy with its offer. Offerors must be registered in SAM.gov to receive award.

FAR 52.204-24 – REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVIELLANCE SERVICES OR EQUIPMENT (OCT 2020)

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

(Oct 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications

Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror

Representations and Certifications-Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year

2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal

Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award

Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for

"covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the

Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the

Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded

"will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand;

model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph

(b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable);

or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any

(b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand;

model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any

(b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable);

or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

FAR 52.204-26 – COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-

REPRESENTATION (OCT 2020)

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award

Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for

"covered telecommunications equipment or services".

(c) (1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the

Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

FAR 52.209-7 – INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

(a) Definitions. As used in this provision—

“Administrative proceeding” means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative

Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract

Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

“Federal contracts and grants with total value greater than $10,000,000” means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award

Schedules).

“Principal” means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror □ has □ does not have current active Federal contracts and grants…