Combined Synopsis 10 Ton Crane V1.pdf

COMBINED SYNOPSIS/SOLICITATION FOR 10 Ton Crane

General Information

Document Type: Combined Synopsis/Solicitation

Solicitation Number: W911RQ‐24‐R‐X113

Posted Date: February 22, 2024

Current Response Date: March 8, 2024

Product or Service Code: PSC 3950 or FSC 3830

Set Aside: 100% Small Business

NAICS Code: 333923

Contracting Office Address

Red River Army Depot Directorate for Contracting 100 James Carlow drive, Bld 735 Texarkana, TX 75505‐5000 Contract Specialist: Luke Leitschuck – luke.j.leitschuck.civ@army.mil Contracting Officer: TRAVIS N PETERSON

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a Request For Offers (RFO). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations Circular ‐ FAC Number: 2024‐02 Effective Date: 01/22/2024.

The associated North American Industrial Classification System (NAICS) code for this procurement is 333923 with a small business size standard of 1,250 employees. This solicitation will result in one (1) award.

Basis For Award: See Provision At FAR 52.212‐2 below.

Developed by Virtual Acquisition Office™ for federal government use and customization.

Submission Of Questions: Any questions regarding this RFO must be received by March 4, 2024 at 1000 hrs. (10:00 AM Central Standard Time (CST). Questions shall be submitted by email to Contract Specialist at luke.j.leitschuck.civ@army.mil & Contracting Officer at travis.n.peterson2.civ@army.mil.

Responses to questions are not considered changes to the RFO as the only way the RFO can be modified is through an amendment that will be issued. No Oral explanations or instructions will be provided. . All questions must be submitted in writing, upon receipt of questions, the Government will post questions and answers to sam.gov and by email to all interested offerors.

Submission Due Date: All offers are due by March 8, 2024 at 1200hrs (12:00 PM CST). All responses received within this time frame will be considered by the government. Responses shall be submitted electronically to luke.j.leitschuck.civ@army.mil & travis.n.peterson2.civ@army.mil concerning this acquisition. Offeror must be registered in System for Award Management (SAM) prior to receiving an award. Refer to website https://www.sam.gov/portal/public/SAM/.

The Acquisition Services Division for Red River Army Depot at 100 James Carlow Drive, Bld 735 in Texarkana, TX is seeking to purchase a 10 Ton Crane.

All interested companies shall provide offers for the following:

Supplies

Red River Army Depot Directorate for Maintenance has a requirement for a new 10 Ton Crane.

1. This will be a Firm‐Fixed Price/ Single Purchase Order for the following:

TABLE I

Line Item

Description Quantity Unit Price Total Price

0001 Install turnkey 10 Ton Crane IAW Purchase Description

0002 Installation Schedule NSP

0003 Lock Out Tag Out NSP

0004 Training NSP

0005 Manuals NSP

0006 Design Review NSP

TOTAL

Purchase Description (PD)

10 Ton Crane Light Tactical Division, B345 Red River Army Depot (RRAD) Texarkana, TX 75507‐5000

22 Feb 2024

1.0 Scope. This PD is to define the specifications necessary to award a contract for a new 10 Ton Crane for the Directorate for Maintenance in the Light Tactical Machine section, Bldg. 345.

Contractor shall perform any site preparation needed for new equipment, delivery of new equipment, offloading and positioning of new equipment, planning and designing, fabrication, testing, installation, training, and commissioning necessary to furnish one 10 Ton Crane.

Contractor is required to have the adequate resources for the manufacture of a system, and upon completion, shall be installed in building 345 and made fully operational (Turnkey) prior to the Government’s acceptance.

1.1 Order of Precedence. In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

2.0 Government Documents, Drawing, and Publications. The date in effect on the date of the invitation for proposal shall apply.

Occupational Safety and Health Act of 1970 (OSHA) The National Electrical Code (NEC)

Crane Manufacturers Association of America (CMAA)

2.1 Requirements.

Quantity: One (1) Type: Top Running Electric Double Girder Capacity: 10 Tons Application: CMAA Class D Location:

Span:

Indoors, Non‐Hazardous 22’‐0”

Girders: Standard Rolled Beam Section w/ 2” square bar trolley rail Bridge Drive: CMAA A4 Dual Drive Bridge Speed: 100 fpm Bridge Wheels: Double flanged, Rotating axle, Heat treated Bumpers: Neoprene Control Enclosure: NEMA 12 Power Supply: 208‐3‐60 Cross Conductors: Flat cable festoon on galvanized “C” track Bridge Control: 2 Step Infinitely Variable AC Inverter Thermal Overload Protection:

Mainline Collectors Staff Operators Station:

Hand Held Remote Radio w/ Festooned Back‐up PB

Hoist & Trolley:

Hoist Type: R&M Heavy Duty Electric Wire Rope

Hoist Lift: 25’‐0” min. available lift on hoist drum

Hoist Speed: 20/3 fpm

Hoist Control: 2 Speed AC Magnetic

Trolley Speed: 65 fpm

Trolley Control: 2 Step Infinitely Variable AC Inverter

Contractor shall provide test weights and rigging for crane certification after.

3.0 Safety Requirements.

Hoist Hook Design:

- All lifting hooks supplied with a hoist or individually, will be forged alloy steel hooks manufactured and load tested in accordance with ASME B30.10.

- Maximum dimensional size of hooks will be in accordance with DIN 15401 Class “V”, single point hooks and size selection will be matched to hoist capacity.

- “Oversized” hooks (i.e. 3 ton rating used with 1 ton hoist) are not authorized.

- Any variations from the above standards will require a signed pre‐approval of submitted, dimensioned drawings and specifications of proposed hook design.

- Previous sales of any given hook design will NOT be considered a pre‐approval.

- No paint or coating which may obscure cracks may be applied to the hooks.

Submittals:

- All hoist/crane hooks over 1 ton in capacity require individual Load test and non‐ destructive evaluation certificates issued by a non‐affiliated third party having performed the testing.

4.0 Installation. Site will be prepared for installation. Contractor shall measure and insure that new 10 ton crane will hook up to exiting power source and run on the exiting rails already installed. Contractor shall provide two remotes for new crane and make sure they are operational. Contractor shall remove an existing 10 Ton Bridge crane and RRAD personnel will take possession and haul away from work site. Contractor shall offload, position, and make operational all new equipment. Government will furnish all necessary utilities within 20 feet of the equipment site. Contractor shall make all connections to the utilities from the equipment to the provided hookup.

4.1 Installation Schedule. The contractor shall coordinate the proposed installation schedule with RRAD POC within sixty (60 Days) prior to delivery of the system. In Accordance With (IAW) CDRL A0001, The installation schedule shall be subject to approval. The machine shall be installed and operational within 12 months from contract award. The contactor shall submit a detailed project time chart that shows milestones for a completed machine installation within the 12 months. The chart must reflect adequate safety factors for delays. Any modifications or extensions shall be requested through the Contracting Officer for this contract. . Approval of the installation schedule shall not relieve the contractor of any responsibility for performance. RRAD works a four day, ten hour workweek, Mon‐ Thurs, 0630‐1700. Working Friday is not guaranteed, but will be taken into consideration.

Contractor may request to work Friday with 48 hours prior notice to RRAD POC. RRAD will be closed on all Federal Holidays which are:

New Year’s Day Martin Luther King Birthday President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

4.2 Design Review. One (1) design review shall be conducted by RRAD engineering personnel prior to work start. The contractor shall provide a detailed design drawing for government review and approval within 30 days after contract award. In Accordance With (IAW) CDRL A0005.

4.3 Lockout/Tagout (LOTO). Contractor shall furnish a graphical, machine‐specific LOTO procedure that clearly and specifically describes the steps necessary to establish a zero‐ energy state for the equipment in accordance with the requirements of OSHA Regulation CFR 1910.147. This procedure shall be printed on a durable laminated material suitable for posting on the equipment. All LOTO locations on the equipment shall be clearly identified with a durable label keyed to the LOTO procedure. Contractor shall furnish the procedure in an electronic format so the information can easily be transferred into a maintenance management. In Accordance With (IAW) CDRL A0002

4.4 Final Acceptance Testing. A final acceptance test shall be performed. The test shall demonstrate the system’s ability to run through a complete cycle 10 items and move them in all directions and length of rail without failures. Contractor shall provide all load test weights and rigging for crane certification before final acceptance testing begins.

Testing:

- All hoist/crane hooks over 1 ton in capacity require individual 200% proof load test and post‐ test non‐destructive evaluation of the entire hook and shank.

- Hook testing procedure will include at a minimum:

a) Removal of all paint or opaque coating (including up to the shaft locking ring area and or threads) from crane hooks as needed.

b) For NDT evaluation hooks shall be mag particle (wet fluorescent using AC and HWDC) tested and or radiographically examined.

c) Any hooks with detectable surface or sub surface discontinuities using mag particle or radio graphic inclusions greater than 1/16” or 1/32” located within 1” of throat surface, locking ring, or threads will be considered failures and unserviceable (for borderline determinations, data may be submitted to RRAD Safety Office for review).

d) A transparent rust preventative treatment or coating may be applied to hooks prior to reassembly.

e) Crane supplier shall provide replacement hooks for any failures.

4.5 Training. The contractor shall provide one or more qualified representatives who are thoroughly familiar with all aspects of equipment, installation, , maintenance, and operation, for the purpose of training facility personnel. All printed training aids shall be supplied at no additional cost to the Government and shall be in English language. Training consist of a minimum of two hours for system operation personnel (15 people) and ten hours for maintenance personnel (15 people). It shall consist of verbal instruction and hands‐on operations by contractor representative. In Accordance With (IAW) CDRL A0003

4.5.1 Training Location. Training shall be performed at RRAD building 345, and shall commence after onsite training testing and run off of the system. Training shall be provided for crane tending operators on system operations.

4.6 Manuals. The contractor shall provide three (3) hard copies, system program, maintenance manuals for contractor installed equipment including and procedures where applicable. In Accordance With (IAW) CDRL A0004

4.7 Government Furnished Material (GFM). The government will furnish all necessary material for site testing.

4.8 Warranty. The machine furnished under this specification shall be guaranteed for a period of one (1) year or manufacturer’s standard warranty (whichever is greater) from defective materials, design, and workmanship. Upon receipt of notice from the Government of failure of any part of the machine during the warranty period, that parts shall be replaced within 3 business days with new parts at the expense of the contractor. All commercial OEM equipment included with the machine shall be guaranteed to the manufacturer’s normal warranty or covered under the one (1) year guarantee from the time of acceptance, whichever is longer. The warranty is to begin upon final acceptance by the Government.

4.9 Preparation. Packaging, preservation, and packing for shipment to RRAD shall be the responsibility of the contractor. Any damage to materials, components, equipment, or other parts of the machine due to contamination, oxidation, shifting loads, or other circumstances during transportation shall be repaired or replaced by the contractor at the discretion of the

Contracting Officer. All packaging and any shipping material shall be the responsibility of the contractor to remove from Depot

RESPONSIBILITIES

Government Contractor

() (XX) a. Furnish labor and material handling equipment for off loading and placing item on foundation.

() (XX) b. Set and level the machine components on its foundation.

() (XX) c. Provide and install anchor bolts and nuts.

() (XX) d. Connect machine to the provided utilities hook‐up.

() (XX) e. Provide all necessary materials, tools, gages and instrumentation necessary to perform the required tests. Material and tooling required of the performance testing at Government facility.

() (XX) f. Provide and charge all systems with fluids in accordance with manufacturer's instructions.

(XX) () g. Provide unobstructed utilities hook‐up within

20 feet of system.

(End of Purchase Description)

2. Delivery schedule TBD: 12 Months ADO

Place of Performance

Address: Contracting Office Address Red River Army Depot Directorate for Contracting 100 James Carlow Drive BLD Texarkana, TX

Postal Code: 75507

Country: United States

Delivery and Acceptance: FOB Destination

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212‐1, “Instructions to Offerors–Commercial Products and Commercial Services”

(SEP 2023). This solicitation will result in only one (1) award.

Complete Table I and submit to the POC before closing date.

2. FAR 52.212‐2 ADDENDUM, “Evaluation‐Commercial Products and Commercial Services” The Government will Award a contract to the lowest responsive offer and capable of providing crane in accordance with Purchase Description Contractor shall acknowledge all requirements in the Purchase Description.

Responsive offerors shall have a current representations and certifications in sam.gov and Table I complete.

3. FAR 52.212‐3, “Offeror Representations and Certifications–Commercial Products and

Commercial Services” (NOV 2023)

Offerors must complete annual representations and certifications electronically in the System for Award Management (SAM) accessed through https://www.sam.gov in accordance with FAR 52.212‐3, “Offeror Representations and Certifications–Commercial Products.”

The following solicitation clauses apply to this acquisition:

1. FAR 52.212‐4, “Contract Terms and Conditions‐Commercial Products and Commercial

Services” (Nov 2023)

2. FAR 52.212‐5, “Contract Terms and Conditions Required To Implement Statutes or Executive Orders‐Commercial Products and Commercial Services” (Dec 2023)

The following subparagraphs of FAR 52.212‐5 are applicable:

52.203‐6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

52.203‐13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

52.204‐10, Reporting Executive Compensation and First‐Tier Subcontract Awards (JUN 2020) (Pub. L. 109‐282) (31 U.S.C. 6101 note).

52.219‐6, Notice of Total Small Business Set‐Aside (NOV 2020) (15 U.S.C. 644).

52.222‐3, Convict Labor (JUN 2003) (E.O. 11755).

52.222‐19, Child Labor‐‐Cooperation with Authorities and Remedies (DEC 2022) (E.O. 13126).

52.222‐21, Prohibition of Segregated Facilities (APR 2015).

52.222‐26, Equal Opportunity (SEP 2016) (E.O. 11246).

52.222‐50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O.

13627).

52.223‐18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O.13513).

52.225‐13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232‐33, Payment by Electronic Funds Transfer—System for Award Management

(OCT 2018) (31 U.S.C. 3332).

CLAUSES INCORPORATED BY REFERENCE

52.209‐10 Prohibition on Contracting With Inverted Domestic NOV 2015 Corporations 52.212‐4 Contract Terms and Conditions‐‐Commercial

Products and

DEC 2022

Commercial Services 52.232‐39 Unenforceability of Unauthorized Obligations JUN 2013 52.247‐34 F.O.B. Destination NOV 1991 252.203‐7000 Requirements Relating to Compensation of Former

DoD

SEP 2011

Officials 252.203‐7002 Requirement to Inform Employees of Whistleblower

Rights

DEC 2022

252.204‐7003 Control Of Government Personnel Work Product APR 1992 252.204‐7012 Safeguarding Covered Defense Information and

Cyber

JAN 2023

Incident Reporting 252.211‐7003 Item Unique Identification and Valuation JAN 2023 252.232‐7003 Electronic Submission of Payment Requests and

Receiving

DEC 2018

Reports 252.232‐7010 Levies on Contract Payments DEC 2006

This is an open‐market combined synopsis/solicitation for commercial products as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all offers must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offerors shall list exception(s) and rationale for the exception(s).

Any questions or concerns regarding this solicitation should be forwarded in writing via e‐mail to the Contract Specialist, Luke Leitschuck, at luke.j.leitschuck.civ@army.mil & Contracting Officer, Travis Peterson, at travis.n.peterson2.civ@army.mill.

Point of Contact

Contract Specialist Luke Leitschuck 571‐588‐1513 Luke.j.leitschuck.civ@army.mil

Contracting Officer

TRAVIS PETERSON

571‐588‐1517 travis.n.peterson2.civ@army.mil